Administrative Assistant

Natural Factors; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An innovative firm is seeking a detail-oriented Administrative Assistant to support its retirement consulting team. In this impactful role, you will enhance client experiences by managing schedules, preparing invoices, and coordinating meetings. Your organizational skills and proactive approach will be essential in ensuring smooth operations. Join a diverse team committed to improving financial well-being and making a positive impact in the health sector. This position offers a collaborative environment where your contributions will be valued and recognized.

Qualifications

• 2-3 years of experience in an administrative role.
• Proficiency in Microsoft 365 and Google Workspace.

Responsibilities

• Prepare invoices and manage schedules for the retirement consulting group.
• Coordinate meetings and provide general administrative support.

Skills

Microsoft 365

Google Workspace

Adobe Acrobat

CRM systems

Mathematical skills

Education

Diploma in Business or Office Administration

Tools

Workday

Salesforce

Job description

TELUS Health is empowering every person to live their healthiest life. Guided by our vision, we leverage leading-edge technology and focus on individual uniqueness to shape the future of health. As a global leader in health and well-being—covering physical, mental, and financial health—TELUS Health aims to improve health outcomes for consumers, patients, healthcare professionals, employers, and employees.

Join our team

TELUS Health's Retirement Consulting practice combines over 60 years of experience with innovative thought leadership in pension and savings, actuarial, compensation, and financial well-being consulting and outsourcing. Our mission is to enhance individuals' financial well-being and strengthen organizational resilience. As one of Canada's largest pension plan administrators, serving over five million plan participants, we are a diverse organization committed to delivering exceptional value to our clients and their employees.

Here’s the impact you’ll make and what we’ll accomplish together

Are you organized and detail-oriented, seeking an impactful support role? We are looking for a dedicated Administrative Assistant to support our retirement consulting group. You will facilitate smooth operations and improve client experiences by preparing invoices, managing schedules, coordinating meetings, handling communications, and assisting with client materials. Your organizational skills, proactive approach, and multitasking ability will be vital to our team's efficiency. Join us and be part of a collaborative, innovative team transforming retirement consulting.

What You’ll Do…

• Prepare and process invoices in Workday, ensuring timely follow-up.
• Compose correspondence and arrange courier services.
• Proofread and format reports and client materials.
• Create PowerPoint presentations and coordinate AV equipment.
• Transcribe notes and voice messages.
• Attend meetings, take minutes, and distribute them.
• Maintain and update CRM database and generate reports.
• Provide general administrative support (faxing, photocopying, scanning, filing, supplies).
• Manage mail distribution.
• Oversee office equipment and liaise with IT.
• Organize schedules for senior leaders and manage calendars.
• Coordinate meetings, facilities, and catering.
• Assist with onboarding, conference registrations, and travel arrangements.
• Handle expenses, budgets, and purchase orders.
• Identify process improvements and assist with special projects.

You have…

• A two-year diploma in Business or Office Administration (preferred) and 2-3 years of experience.
• Proficiency in Microsoft 365 and Google Workspace; experience with Adobe Acrobat, cloud collaboration tools, and video conferencing.
• Experience with CRM systems like Workday and Salesforce is a strong asset.
• Strong mathematical skills and familiarity with accounting principles are beneficial.

What You Bring…

• Ability to thrive in fast-paced environments, with high attention to detail.
• Excellent prioritization and multitasking skills, with professionalism and confidentiality.
• Strong organizational and time management skills.

A Bit About Us

We are a people-first, customer-focused, purpose-driven team committed to innovation and positive impact. We improve lives through technology and foster a culture of problem-solving and human-centered outcomes in a digital world.

We embrace diversity and are committed to fair employment practices. Accommodations are available for applicants with disabilities during the recruitment process.

Note: All team members working at Data Centers or with access to sensitive technology are subject to security screening as per the TELUS Health Solutions Data Center Security Policy. Additionally, vaccination against COVID-19 is required for those joining TELUS Health Care Centres.

For Quebec candidates: English language skills are required for interactions and software use.

By applying, you agree that your information will be shared with TELUS’ Talent Acquisition team and relevant leaders involved in the hiring process.