Dynamic Project Admin & Coordination Specialist

ALSTOM Gruppe; Saint-Bruno; On-site; CAD 50,000 - 70,000; Full time

Job summary

A global transport solutions provider in Quebec is seeking a full-time Project Administrative Assistant to support the Project Director. The role involves managing calendars, coordinating meetings, and providing essential administrative support. Ideal candidates will possess strong organizational abilities, fluency in French and English, and a minimum of 5 years of administrative experience. This position promises a stable and impactful career in the rail industry.

Benefits

Flexible and inclusive working environment

Comprehensive social coverage

Award-winning learning opportunities

Qualifications

• Minimum 5 years of experience in administrative support.
• Ability to anticipate and solve issues autonomously.
• A team-oriented mindset.

Responsibilities

• Maintain the Project Director’s calendar and manage time efficiently.
• Coordinate internal and external meetings and compile project reports.
• Manage the project office including visitor reception and invoices.
• Organize travel arrangements and prepare meeting agendas.
• Provide onboarding support to new team members.

Skills

Expert-level proficiency in Microsoft 365 tools

Fluency in French and English

Strong prioritization skills

Excellent multitasking and organizational abilities

Customer service focus

Education

Undergraduate degree or higher

Job description

A global transport solutions provider in Quebec is seeking a full-time Project Administrative Assistant to support the Project Director. The role involves managing calendars, coordinating meetings, and providing essential administrative support. Ideal candidates will possess strong organizational abilities, fluency in French and English, and a minimum of 5 years of administrative experience. This position promises a stable and impactful career in the rail industry.