DOT Specialist - EHS

2024 New Logo; Canada; On-site; CAD 75,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Anniversary bonus

401k matching

Paid time off

Job summary

RESA Power is seeking a DOT Specialist to manage FMCSA compliance across our Canadian fleet, overseeing portal administration, DQ files, and driver qualifications.

You will collaborate with HR and EHS to implement training, audits, vehicle inspections, and incident investigations, ensuring safety and regulatory adherence while improving efficiency across the fleet.

Qualifications

• Bachelor's degree in EHS, Logistics, or related field with 4–6+ years in DOT fleet compliance.
• Direct experience with FMCSA portals, Clearinghouse, DataQs, and DQ files.
• Strong knowledge of FMCSA regs for non-regulated and CDL vehicles.
• Ability to work independently and manage data accurately in a fast-paced environment.

Responsibilities

• Administrates FMCSA online portals including Clearinghouse, SMS/BASICs, and DataQs.
• Maintains compliant DQ files for all regulated and CDL drivers.
• Oversees mixed-use and non-regulated fleet driver compliance and records.
• Coordinates drug and alcohol testing per DOT/FMCSA regs with HR.
• Coordinates annual vehicle inspections and registration requirements.
• Manages auto insurance claims and reviews programs to reduce costs.
• Leads DOT compliance audits and filing of permits and UCRs.
• Develops and delivers DOT compliance training and HOS guidance.
• Investigates incidents and partners with EHS to reduce accidents.

Skills

DOT/FMCSA compliance

FMCSA portal management

Driver Qualification (DQ) files

Policy coordination

Data accuracy

Education

Bachelor's degree in EHS, Logistics, or related field

Tools

FMCSA portals

FMCSA Clearinghouse

DataQs

Driver Qualification files

Job description

The DOT Specialist manages DOT regulatory requirements and safety compliance across RESA Power’s commercial vehicle fleet. Serving both non-regulated and regulated drivers—including mixed-use fleet operators and commercial driver's license (CDL) holders—this role serves as the administrator for FMCSA portals, FOLEY (driver qualification files), and fleet safety programs.

Job Responsibilities

• FMCSA & Portal Management: Serves as the primary administrator for all FMCSA online portals, including the Clearinghouse, Safety Measurement System (SMS/BASICs), and DataQs.
• Driver Qualification (DQ) Files: Oversees and maintains complete, compliant DQ files for all regulated drivers and CDL holders, ensuring timely processing of MVRs, medical cards, and annual reviews.
• Mixed-Use & Non-Regulated Driver Oversight: Manages internal compliance policies, vehicle assignments, and qualification tracking for mixed-use and non-regulated fleet drivers.
• Drug & Alcohol Program: Coordinates with HR regarding, random, post-accident, and reasonable-suspicion drug and alcohol testing in accordance with DOT and FMCSA regulations.
• Vehicle & Fleet Compliance: Coordinates annual vehicle inspections, maintenance tracking, and registration requirements across assigned commercial fleet vehicles.
• Auto Insurance Claims Management: manages auto insurance claims and evaluates different programs to reduce auto insurance rates.
• Audit & Permitting: Manages state/federal filings, permits, unified carrier registrations (UCR), and leads internal or external DOT compliance audits.
• Training & Coaching: Develops and delivers DOT compliance training modules, driver safety coaching, and hours-of-service (HOS) guidance.
• Incident & Safety Tracking: Reviews vehicle accidents, conducts root-cause investigations, and files required reports while partnering with EHS leadership to drive accident reduction.
• Cross-Functional Collaboration: Partners with field managers and EHS leadership to align fleet ops with broader Corporate Safety Initiatives.
• General requirements
• Flexible and innovative; position brings a positive, high-energy attitude with strong customer service skills.
• Possesses comprehensive knowledge of subject matter and maintains up to date knowledge.
• Ensures that records, manuals or handbooks, reports, presentations, communications or other documentation are appropriately maintained.
• Handles complex issues and problems and refers only the most complex issues to higher-level staff.
• Provides leadership, coaching, and/or mentoring to a group on DOT or other safety topics as assigned.
• Other duties as assigned.

Required Experience and Qualifications

• Bachelor’s degree in EHS, Logistics, Business, or a related field with a minimum of 4–6+ years of dedicated DOT/FMCSA fleet compliance experience (or equivalent combination of education and experience).
• Direct experience managing FMCSA portals, Clearinghouse, DataQs, and Driver Qualification files.
• Strong working knowledge of FMCSA regulations covering non-regulated, mixed-use commercial vehicles, and CDL requirements.
• Proven ability to work independently, prioritize tasks, and manage data accurately in a fast-paced environment.
• Excellent interpersonal and communication skills to partner effectively across diverse field teams and corporate business units.
• Excellent business partnering skills. Able to establish rapport with individuals from diverse backgrounds and experience

Who we are!

RESA Power is a dynamic, people first organization that prides itself on being the employer of choice in its industry! RESA is fortunate to have an extraordinarily talented group of people who take pride in everything they do! RESA Power has locations throughout the United States & Canada. We are a trusted service provider committed to ensuring the safety, performance, and compliance of electrical distribution systems. With a track record of long-term partnerships and excellence in customer experience for nearly a decade!

Our Mission

Ensure reliable and safe mission-critical power across our customers’ electrical infrastructure lifecycle.

Our Vision

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

Core Cultural Competencies

• We pride ourselves on our integrity and expertise. We don’t cut corners.
• You perform job responsibilities safely, efficiently, and thoroughly all day, every day.
• You conduct yourself professionally, ethically, and honestly.
• You display sound judgment and decision-making skills. You avoid choosing courses of action that assume unreasonable risk to yourself or the Company.
• You are on time and preplan time off.

We are customer driven

• Our number one concern is our customer and our long-term relationships with them prove our dedication.
• You approach job responsibilities with enthusiasm, professionalism, and in a customer focused manner.
• You promote goodwill by handling all contacts (example: coworkers, management, vendors, customers, etc.) with respect, courtesy, cooperation, attentiveness and follow instructions from management.

We focus on growth

• We are dedicated to growing the company and our employees.
• You understand and apply your knowledge of techniques, policy, procedures, equipment, and skills involved in the job.
• You seek out new assignments and assume additional duties.
• You seek to expand your abilities (certifications, continuing ed, OTJ experience, etc.).

We solve problems

• Every day is different, so we need to be innovative, decision makers, flexible and adaptable.
• You efficiently and thoroughly complete assignments.
• You perform work assignments independently.
• You propose new ideas and find better ways of doing things.
• We are efficient, reliable and no nonsense. We work hard, but we also play hard.
• You follow through on commitments in a timely way.
• You produce easily understandable and accurate reports that meet customer and/or Company expectations.
• You actively listen. You seek advice and help as appropriate.
• You can effectively deliver messages to a variety of individuals (RESA employees, vendors, customers, etc.).

We build strong relationships

• Our leaders are servant leaders. We provide you with the support of a well-run company, but the connectedness of a family. We collaborate with each other and our customers.
• You collaborate to create the best solutions for each other and our customers.
• You build strong relationships within the team, across RESA departments and locations and with customers and vendors.

Additional Information

Job:

Full-Time

Benefits:

Full benefits including medical, dental, vision, company paid life insurance, anniversary bonuses, matching 401k, and paid time off.

Physical Demands:

Position is a desk position. Long periods of computer and/or phone work is required.

RESA Power is an equal opportunity employer.Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.