Document Processing Specialist

Alexa Translations; Canada; Remote; CAD 60,000 - 80,000; Part time

Job summary

A translation services provider in Canada is seeking a Document Processing Specialist to prepare and edit banking documents with high accuracy. The role requires advanced Microsoft Office skills and bilingualism in French and English. The position offers a part-time schedule with competitive benefits, including personal days and remote work options.

Benefits

Your Birthday Off

6 Personal/Sick Days

Work-Ready Equipment

Learning & Growth Opportunities

Supportive & Collaborative Team Culture

Team Recognition & Action Awards

Employee Referral Program

Qualifications

• Strong expertise in document formatting, complex structures, and multi-level styling.
• Bilingualism in French and English is required.

Responsibilities

• Format, edit, and finalize documents, ensuring compliance with specifications.
• Create complex document structures including tables and footnotes.
• Convert document formats while preserving formatting and content integrity.
• Use macros and automatic numbering systems in Microsoft Word.
• Work with Microsoft Excel to manage data in Word documents.
• Expertise in converting and editing PDF documents.

Skills

Advanced proficiency in Microsoft Office applications and Adobe Acrobat

Attention to Detail

Strong verbal and written communication skills

Highly organized and self-motivated

Education

A degree in a related field

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

About Alexa Translations: Alexa Translations provides A.I.-powered translations for the largest and most prestigious legal, financial, and government institutions. Our unique combination of advanced technology and professionally certified translators deliver tailored solutions with unparalleled quality. Thanks to over two decades of award‑winning client success, you can rely on us as a true extension of your team.

Our core values:

• Innovation
• Dedication
• Fanatical commitment to quality and service
• Resourcefulness
• Collaboration

Job Summary

The Document Processing Specialist is responsible for preparing, formatting, and editing a wide range of banking documents. This role requires advanced technical proficiency, a high degree of accuracy, and the ability to work efficiently in a fast‑paced, deadline‑driven environment. The successful candidate will demonstrate strong judgment, excellent organizational skills, and the ability to work both independently and collaboratively.

This is a part‑time position with the following working schedule: Wednesday to Friday, 12:00 p.m. to 8:30 p.m. EST (with the possibility of becoming a full‑time position after 3 months).

Duties and Responsibilities

• Document Formatting: Use advanced features of Microsoft Office Word and Excel to format, edit, and finalize documents, ensuring compliance with company and client specifications.
• Complex Formatting: Create complex document structures, including tables, footnotes, endnotes, headers and footers, page numbering, styles, bookmarks, cross‑references, and table of contents.
• Document Conversion: Convert various document formats (e.g., PDF, Word, Excel, HTML) to and from Microsoft Word while preserving formatting, content structure, and document integrity.
• Document Automation: Leverage Microsoft Word's built‑in tools for macros and automatic numbering systems to streamline document creation and modification.
• Client‑Specific Formatting: Apply specific formatting requests based on client needs, including layout adjustments, document styling, and customized formatting.
• Microsoft Excel Integration: Experience working with Microsoft Excel to import, format, and structure data into Word documents, especially for reports and tables.
• PDF Handling: Expertise in converting and editing PDF documents, maintaining original formatting and structure when transitioning between Word and PDF formats.

Qualifications

Experience

• Strong expertise in document formatting, complex structures, and multi‑level styling while ensuring consistency in the correct placement of translated content.

Education

• A degree in a related field is preferred.

Skills and Competencies

• Advanced proficiency in Microsoft Office applications and Adobe Acrobat, including:
  • Microsoft Word: excellent knowledge of typographical conventions, layout concepts and techniques and the use of style sheets and macros, formatting documents while maintaining the original layout, structure, and design when transitioning between Excel and Word formats, from handling and preparation of client‑ready files.
  • Microsoft Excel: creation and editing of formulas, worksheet formatting, chart and graph creation, sorting and data manipulation.
• Attention to Detail: Accuracy in document layout, structure, font usage, and overall presentation.
• Highly organized and self‑motivated, with the ability to manage multiple tasks with minimal supervision.
• Strong verbal and written communication skills.

Language Requirements

• Bilingualism in French and English is required.

Benefits & Perks You’ll Love

• Your Birthday Off: We celebrate your special day!
• 6 Personal/Sick Days: Take the time you need for your health or life’s unexpected moments.
• Work‑Ready Equipment: Get the tools you need to succeed, provided upon request.
• Remote work
• Learning & Growth Opportunities: Training and resources tailored to your role and department.
• Supportive & Collaborative Team Culture: Work alongside team members who genuinely have your back.
• Team Recognition & Action Awards: Celebrate wins and contributions in meaningful ways.
• Employee Referral Program: Earn rewards for bringing amazing talent to our team.