Document Coordinator

Calian Advanced Technologies; Saskatoon; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading technology solutions provider in Saskatoon seeks a Document Coordinator to manage project documents, ensure quality standards, and support the data center and library functions. The ideal candidate possesses a relevant degree, extensive editing experience, and strong attention to detail. This full-time position requires excellent communication skills and the ability to thrive in a fast-paced environment.

Qualifications

• 4+ years of editing, writing, or scheduling document production experience.
• Experience in a technical environment is a plus.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Edit and publish documents to meet standards.
• Manage document information on projects.
• Perform general duties for the Data Centre and library.

Skills

Editing

Document Coordination

Microsoft Applications

Adobe Software

Communication Skills

Attention to Detail

Education

Bachelor’s degree in Arts, Communications, Journalism

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

3 weeks ago Be among the first 25 applicants

For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

Location

Saskatoon, SK

Job Type

Full Time

Position Overview

The Document Coordinator is responsible for project document coordination for selected projects and proposals, including editing, desktop publishing, and quality control. Other responsibilities include the functions associated with the data centre and library.

Responsibilities

• Edit, desktop publish, and proof documents to meet contractual requirements and internal standards.
• Provide a focal point for document information on assigned projects and proposals.
• Record and file documents in the Document Management System for release.
• Deliver documents electronically to customers using the Calian File Share and/or a customer-provided system and maintain data management records.
• Perform general duties for the Data Centre including maintaining printers, coordinating secure shredding bins, ordering supplies, and printing/scanning.
• Perform general duties of the library including ordering books/standards, renewing subscriptions, and maintaining the library database.
• Weekly timesheets reports for the Engineering team.
• Pulling monthly utilization reports for the office.
• Create and Modify overlays for the hardware group.
• Other duties as required within the context of the role.
  
  

Qualifications

• Bachelor’s degree in Arts, Communications, Journalism, or equivalent; or graduation from a recognized career college with two years document coordination experience.
• Experience:
• Minimum of four years of editing, writing, or scheduling document production (or equivalent combination).
• Strong analytical abilities, a demonstrated ability to successfully organize a diverse workload, and the ability to make suggestions and decisions.
• Extensive experience with a variety of Microsoft and Adobe software applications, with the ability to work with the advanced features.
• Experience working in a technical environment.
• A clear sense of urgency to achieve results. A “can-do”, “let’s make it happen” attitude and a focus on a positive customer experience.
• Excellent written and oral communication skills, with experience communicating effectively and collaboratively with internal and external stakeholders at all levels within the organization.
• Exceptional attention to detail and committed to a high degree of accuracy. Must be able to gather, prioritize and analyze information skillfully.
• Strong multi-tasking and prioritization skills with a demonstrated ability to perform efficiently in a fast-paced environment with continued attention to detail.
• Highly developed sense of tact, discretion, and judgement in dealing with confidential, sensitive and/or delicate matters.
• Initiative-oriented, and able to work independently with all levels of management to help them achieve their business goals.
• The ability to think strategically and assist in developing strategic solutions and approaches.
  
  

Additional Requirements

• Must be comfortable with an onsite role that primarily involves desk-based computer work.
• Should be prepared for occasional evening and/or weekend work to meet project deadlines and collaborate with team members.
  
  

# #SF#

How we hire

• Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.
  
  

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

• Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
  
  

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

• We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
• Do your research on Calian, the department, and team you are looking to join
• Add a cover letter that explains why you are a good fit for this position
• Share a portfolio, personal websites, or links to your professional social media
• In your CV, highlight your key achievements - this is your time to brag
• Include dates! Share the timeline of your experience
• Stand out by tailoring your resume to each position you apply to
• Only apply to roles you’re genuinely interested in and that align to your experience
• Be prepared! Do your research on Calian, the department, and team you are looking to join
• View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
• Prepare a list of questions to ask us
• Dress business casual for your interview (virtual and in person)
• We assess your skills and fit, you assess our fit for you
• We keep you updated and share expectations as we make progress in the recruiting cycle
• Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
  
  

Related Careers

Document Coordinator

Saskatoon, SK

Full Time

• Advanced Technologies
• Engineering
  
  

2025-07-07

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Telecommunications

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