Document Control Supervisor

Construction PCL; Montreal; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading construction company in Montreal is seeking a Document Control Supervisor. You will manage document submissions, ensure accuracy in tracking systems, and mentor junior staff. The ideal candidate has at least 5 years of experience in the construction industry, strong communication skills, and proficiency in document management software. Competitive pay and benefits are offered.

Benefits

Employee share purchase offering

Discretionary annual performance bonus

Comprehensive benefits and wellness programs

Retirement plan plus matching

Qualifications

• 5 years of experience as a document control coordinator in construction.
• Ability to recognize problems and provide solutions.
• Strong stakeholder relationship management skills.

Responsibilities

• Manage document submissions according to project contracts.
• Ensure data accuracy in document tracking systems.
• Prepare project turnover materials and maintain document logs.
• Instruct and train team members on document management practices.
• Mentor entry-level document control professionals.

Skills

Excellent verbal and written communication skills

Strong computer skills

Knowledge of construction processes

Organizational skills

Attention to detail

Education

High school diploma

Postsecondary degree or diploma in office administration

Tools

Aconex

Job description

The future you want is within reach.

At PCL we build your professional and professional growth is our passion. We're excited to help you discover whats next in your journey so you can build a legacy that you're proud of. With locations and projects across North America and beyond exciting opportunities are waiting for you in dozens of cities.

We're also looking at whats next for you and how we can help you build a career you're proud of. PCL is Canada's largest general contractor regularly named one of North America's Best Managed Companies.

You could be part of a company that is 100% employee-owned and that is expanding in Montreal and the Quebec market.

Heres how a Document Control Supervisor for our Montreal office contributes to our team :

Responsibilities

• Reads project contracts and identifies unique requirements related to document management and submissions identifies the applicable standard work processes required for the project scope and develops project-specific work processes where necessary.
• Monitors and assesses accuracy validity and integrity of data entered into PCL document tracking systems (Document Log RFI Log Letter Log etc.). Provides feedback on inconsistencies and discrepancies to project drawing / document control coordinator and / or project team.
• Assists with project setup including setup of project system accesses documentation of contract-specific requirements and work processes in the project execution plan (PEP) initial population of project master document register and the document distribution matrix.
• Leads the preparation of project turnover materials including the generation of operations and maintenance manuals assembly of all documents and the organization and presentation of the materials.
• Creates an audit process for each project to ensure that document discrepancies are identified in a timely manner.
• Instructs and trains drawing / document control coordinators in the appropriate practices and procedures as well as on software and web-based systems related to the document management function.Evaluates document management work processes and products to ensure that organizational goals are achieved. Designs and implements solutions to address issues with project document management.
• Mentors and coaches entry level document control professionals.
• Develops and maintains strong customer-focused relationships with all stakeholders.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 5 years of progressive experience as a document control coordinator in the construction industry.
• Excellent verbal and written communication skills.
• Basic knowledge of construction processes and technology including drawings and specifications building material and required standards applicable to the discipline.
• Strong computer skills and ability to quickly learn PCL and client-specific software working knowledge of Aconex (would be an asset to have).
• Ability to perform moderately complex tasks with a high level of accuracy.
• Ability to proactively recognize problems and provide solutions.Strong organizational skills and high level of detail orientation required to maintain all necessary documentation and meet deadlines and requirements.
• Ability to establish and maintain effective stakeholder relationships internally and externally.

Employee Status : Regular Full-Time

Company : Construction PCL Inc.

Primary Location : Montréal Quebec

Job : Document Control Supervisor

Requisition : 10008

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race color religion sex national origin sexual orientation gender identity age disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary which considers your unique qualifications and experience is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering discretionary annual performance bonus comprehensive benefits and wellness programs retirement plan plus matching and career development programs.

Should you require an accommodation during the application process please contact us at with the position and location you are interested in.

Together we can build success and a better future. Lets get started!