Document Control Specialist III, Edmonton, AB

Randstad Canada; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading staffing agency is looking for a candidate skilled in Document Control for Gas, Liquids, and Power projects. The role requires a diploma and five years of experience, focusing on managing documentation and collaborating with teams to ensure compliance. Ideal candidates will be self-motivated and possess strong problem-solving abilities, with expertise in Microsoft Office and SharePoint. Interested applicants should send their resumes to the provided email.

Qualifications

• Minimum of five years of experience in a project environment.
• Proven ability to work autonomously with minimal supervision.
• Excellent communication skills, both written and oral.

Responsibilities

• Deliver Document Control and Records Turnover services for projects.
• Coordinate internal and external parties for timely turnover of records.
• Manage multiple projects in a fast-paced environment.

Skills

Document Control expertise

Data management

Problem-solving skills

Team collaboration

Analytical skills

Education

Diploma in Information/Business Analysis/Records Management/Library Studies

Tools

Microsoft Office Suite

SharePoint

PowerBI

Bluebeam

Job description

Overview

The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential. In this role, collaboration with cross‑functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.

Responsibilities

• Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast‑paced environment. Proactively resolving problems and providing innovative solutions.
• Interpreting project‑specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
• Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.

Qualifications

• Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post‑secondary education coupled with relevant experience.
• A minimum of five (5) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Self‑motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
• Exceptional analytical, interpretive, organizational, and problem‑solving skills.
• Capacity to handle a high workload, tight timelines, and high‑impact activities.
• Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
• Outstanding communication skills, both written and oral.
• Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
• Possesses a keen attention to detail.

Please send your resume in confidence to [e-mail]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community. Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.