Document Control Specialist

Green Mountain Animal, LLC; Town of Shelburne; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leader in companion animal health in Canada is seeking a Document Control Specialist. This role involves managing inventory accuracy through Build Assembly closures, performing quality checks, and collaborating with production teams. The ideal candidate will be detail-oriented, skilled in problem-solving, and able to lift heavy loads. Competitive compensation ranging from $20.00 to $23.00 per hour is offered.

Qualifications

• Ability to lift heavy loads
• Commitment to lifelong learning
• Innovative and resourceful approach
• Ability to act with urgency while maintaining quality

Responsibilities

• Responsible for closure of Build Assemblies to ensure inventory accuracy.
• Conduct inventory counts and reconcile discrepancies.
• Prepare production batches in accordance with Batch Records.

Skills

Detail-oriented

Organization

Problem-solving

Collaboration

Job description

The Document Control Specialist, reporting to the Warehouse Supervisor, is responsible for the closure of Build Assemblies (BA’s) to include the reconciliation of material quantities as utilized within production to ensure inventory accuracy. Additional responsibilities include cross-training on customer‑specific shipment documentation and serving as a back‑up to our shipping/deployment team. This individual is detail‑oriented with a bias towards action, and well‑versed in computer data entry. Organization, problem‑solving, and collaboration with team members are key components to success within this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Daily checks with the QA or Production Manager to receive Batch Records for the day’s batch production schedule.
2. Ensures the Mixing Room and all equipment are cleaned and sanitized in accordance with SOPs and Batch Record manufacturing instructions.
3. Weekly on Mondays is responsible for sampling the Production water mains and preparing the samples for external lab testing.
4. Stages all raw materials required and ensures there are adequate raw material quantities prior to making a batch.
5. Communicates to the Production Manager and QA any discrepancies in raw material quality and quantity.
6. Prepares production batches in accordance with Batch Records and SOPs and communicates to QA and Production Manager any issues observed.
7. During production, routinely performs product quality checks such as weights, viscosity, and pH where relevant.
8. Maintains all relevant equipment maintenance schedules in accordance with SOPs.
9. Strictly adheres to safety instructions, good sanitation habits, and dress codes per company SOPs & cGMPs.
10. Assists Production Manager & QA Manager in conducting inventory counts and reconciling any discrepancies.
11. Responsible for performing general housekeeping in accordance with SOPs and ensures at day’s end the work area is cleaned, sanitized, organized and secured, and equipment are shut down.
12. Performs any other tasks as may be assigned by the Production Manager or Supervisor.

KNOWLEDGE & SKILLS

• Ability to lift heavy loads

IDEAL CANDIDATE QUALIFICATIONS

• Commitment to lifelong learning
• Innovative, resourceful, and solutions‑oriented thought leader
• Ability to act with a sense of urgency without compromising quality

WORK ENVIRONMENT/PHYSICAL DEMANDS

• Required to sit; use hands to finger, handle, or feel; required to stand; walk and reach with hands and arms; must lift and/or move up to 50 pounds repeatedly throughout the day.

Compensation: $20.00 - $23.00 per hour

All of Your Animal Product Needs in One Place

Located in Milton Vermont, we specialize in producing & packaging premium quality extruded products for dogs and cats. Our Product Development team is available to help bring new product ideas to market with an emphasis on safety & quality. We are pleased to offer low minimum order size requirements to facilitate the launch of new products for our customers.

Green Mountain Animal, LLC is a complete one‑stop shop for all custom formulation needs for companion animal health products and treats. We are experts in innovative formulation and product quality with the ability to manufacture and source a wide variety of delivery options—including extruded chews, extruded sticks, tablets, capsules, powders, gels and liquids—for any unique product.

Who We Are

Green Mountain Animal, LLC was established with one clear mission: To partner with companion animal companies to advance the growth of their animal health products and pet treats. We began by offering consultation services to small and well established companies – helping with business, ingredient, formulation, manufacturing and distribution solutions.

We’ve now expanded to include custom formulation manufacturing in a wide variety of product forms. With over 25 combined years of leadership in the companion animal industry, we’ve formed strategic alliances with reputable animal health organizations around the globe to raise industry standards in the production of companion animal health products and treats.

We place a strong emphasis on science in the custom formulation and development of your products. We are committed to using only the highest quality ingredients and exacting research standards to create products that will meet and exceed the expectations of the ever‑evolving consumer.