Document Control & Engineering Coordinator

Parsons; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Canada is seeking a Document Control and Engineering Coordinator to join their team. This role involves coordinating various document types and ensuring compliance with document control requirements. Ideal candidates will have a College Diploma in office administration and 2 to 5 years of relevant experience, particularly in consulting engineering. The firm offers excellent benefits and is committed to employee well-being and inclusivity. Apply today!

Benefits

Health benefits

Defined Contribution Pension Plan

Tax-Free Savings Account

Registered Retirement Savings Plan

Gym membership discounts

Qualifications

• 2 to 5 years of experience in consulting engineering, preferably in transportation.
• High level of autonomy with great attention to detail.
• Ability to handle sensitive information and prioritize tasks.

Responsibilities

• Process various document types through all procedural steps.
• Receive, track, and monitor documents using standard management programs.
• Draft, write, and proofread correspondence and presentations.

Skills

Communication skills

Microsoft Office 365

Attention to detail

Teamwork

Time management

Education

College Diploma in office administration

Tools

Microsoft Office 365

ProjectWise

Aconex

Unifier

Job description

Overview

Parsons is looking for an amazingly talented Document Control and Engineering Coordinator to join our team. In this role you will perform a variety of coordination functions for a project or department.

Responsibilities

• Process various document types through all procedural steps in accordance with well-defined procedures and guidelines, ensuring that pre-established document control requirements are satisfactorily met.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Enter data and produce reports using other standard office automation or department-specific computer applications.
• Draft, write and proofread correspondence, memos, presentations, etc., as assigned, as well as taking meeting notes.
• Proofread and format documents to ensure high quality.
• Performs other duties commensurate with functional level and responsibilities.

What Required Skills You\'ll Bring

• College Diploma in office administration or a combination of education and industry experience
• 2 to 5 years of experience in consulting engineering; in transportation is an asset
• Excellent oral and written communication skills
• Positive team player attitude and ability to work with tight deadlines
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) as well as SharePoint and OneDrive
• Experience with ProjectWise, Aconex, and/or Unifier is an asset
• High level of autonomy with great attention to detail and ability to take initiative and handle sensitive information
• Sense of organization and ability to prioritize tasks

About Parsons

This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what\'s next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for Indigenous peoples, women, individuals with disabilities, and visible minorities. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud, please visit parsons.com/fraudulent-recruitment.