Document Control Coordinator

EBC Inc.; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A major construction firm in Toronto is seeking a Document Controller to manage documentation for major projects. The ideal candidate will have a degree in Document Management and 3-5 years of relevant experience. Responsibilities include maintaining document organization and assisting staff with document tools. This full-time role offers competitive salary, benefits, and opportunities for professional development.

Benefits

Competitive salary

4 weeks of annual vacation

Flexible group insurance program

Group RRSP with employer contribution

24-hour access to a virtual doctor

Training and development programs

Employee assistance program

Active social club and wellness committee

Qualifications

• 3-5 years of experience in document management or in the field of archives.
• Relevant experience in construction is considered an asset.
• Ability to obtain a security clearance.
• Good knowledge of laws and standards governing archives.

Responsibilities

• Performance of various activities necessary for integrated document management.
• Ensuring the maintenance and application of the system of classification.
• Assisting employees in using the document management tools.
• Maintaining up-to-date knowledge of laws and standards governing archives.
• Planning and coordinating the disposal and transfer of documents.

Skills

Strong organizational skills

Analytical mind

Excellent communication skills

Attention to detail

Education

University degree in Archiving Document Management or Digital Information Management

Tools

Microsoft Office Suite

BIM 360 software

Job description

Overview

Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future. We put innovation and collaboration at the heart of our achievements always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspires us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada. Together we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Services the Document Controller performs various works to ensure integrated document management (IDM) preservation protection dissemination and research of information in accordance with policies procedures laws and standards governing document management mainly for engineering documentation. The Document Controller may also be called upon to carry out similar tasks within the framework of other major projects of the company.

Responsibilities

• Performance of various activities necessary for integrated document management (classification filing indexing assembly entry traceability registration digitization quality control transfer archiving destruction etc.) mainly for documentation (digital and paper) of the project;
• Ensuring the maintenance and application of the system of classification inventory indexing and conservation of data according to the procedures policies and laws in force and participates in its improvement;
• Analyzing in collaboration with the document management and access to information advisor documents containing complex and unusual problems and participates in the development of solution elements;
• Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
• Carrying out research identification and coding in order to respond to requests;
• Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
• Preparing assembling and scanning documents as needed;
• Generating transmissions and reception of documentation to internal and external parties;
• Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force in particular the Archives Act the Act respecting access to documents held by public bodies and the protection of personal information etc.;
• Plan and coordinate the disposal and transfer of documents according to the current retention schedule;
• Perform all other related tasks at the request of his immediate superior.

Requirements

• University degree in Archiving Document Management or Digital Information Management;
• 3-5 years of experience in document management or in the field of archives;
• Relevant experience in construction is considered an asset;
• Relevant experience in managing engineering project documents is considered an asset;
• Good knowledge of laws and standards governing archives;
• Excellent command of Microsoft Office Suite and applicable software;
• Knowledge of BIM 360 software is an asset;
• General knowledge of engineering and project management documents.
• Ability to obtain a security clearance

Skills and Attitudes Required / Competencies

• Strong organizational skills with the ability to multi-task;
• Analytical mind;
• Autonomy and attention to detail;
• Demonstrates initiative rigor and integrity;
• Ability to act quickly and efficiently;
• Discretion and Professionalism;
• Excellent communication skills;
• Responsible and honest;
• Structured and methodical;
• Teamwork.

Benefits

• Competitive salary;
• 4 weeks of annual vacation;
• Flexible group insurance program upon entry;
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
• 24-hour access to a virtual doctor (telemedicine);
• Training and development programs;
• Employee assistance program;
• Active social club and health and wellness committee;
• Diverse innovative and stimulating environment;
• A company built on values of respect integrity and a job well done;
• Firm recognized as one of Canadas Best Managed Companies.

Required Skills : Document Control

Key Skills

• Kitchen Stewarding
• Data Entry
• Cosmetology
• Insurance Paralegal
• AC Maintenance
• Financial Accounting

Employment Type : Full Time

Experience : years

Vacancy : 1