Document Control Coordinator

Mobilinx; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

An infrastructure project company in Mississauga is seeking a Document Control Coordinator to manage project documentation. The ideal candidate has 3-5 years of document control experience and proficiency with Microsoft Office and PDF software. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth.

Benefits

Competitive compensation & retirement savings

Iconic projects

Comprehensive group benefits

Wellbeing support

Work-life balance

Vacation entitlement

Tailored training and development

Extra perks

Qualifications

• 3-5 years of experience in document control with various stakeholders.
• Ability to lift 25-35 lbs.
• Experience with electronic document management systems.

Responsibilities

• Ensure confidentiality of sensitive information.
• Organize and maintain all project documentation.
• Assist in document audit verification.

Skills

Document control experience

Microsoft Office Suite

PDF software (Adobe, Bluebeam)

Understanding of construction documents

Touch typing

Job description

CompanyDescription

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure— innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world’s most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future— responsibly, inclusively, and with purpose.

AbouttheProject

The Hazel McCallion LRT project is being delivered by Mobilinx, a joint venture between Webuild Group, Amico Infrastructure, and Bot Construction. The consortium brings together unmatched experience in delivering large- scale, sustainable, and complex infrastructure projects in the Canadian market. Join us and be a key part of a high-performing team driving impactful change!

Learnmoreat https://mobilinx.ca.

AbouttheJob

We are hiring a Document Control Coordinator to join our Document Control team on the Mobilinx Project.ThispositionreportstotheDocument Control Manager.

What You Will Be Doing?

• Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions
• Organize and maintenance of all documentation pertaining to the project; including RFI’s, DCN’s, NCR’s submittals and drawings etc.
• Assist with verification, registration, filing and control of incoming and outgoing documentation
• Interfacing with the project team to maintain the control of documentation
• Assist in audit verification of documentation to ensure project files are current and labelled correctly
• Print, Duplicate, bind, and distribute documentations as required
• Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
• Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
• Assist in Creation/Communication/implementation and maintenance and document control reporting
• Perform project database input and word-processing functions
• Assist in developing training plans/process for documentation
• Assist in maintaining a project RASCI (distribution) Matrix
• Assist with System requests and permissioning
• Providing support to all project participants including external parties with document control practices for project documentation
• Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.
• Perform other clerical duties as assigned

What We Are Looking For?

• 3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.
• Experience with all Microsoft Office Suite software is required.
• Experience with PDF software (Adobe and Bluebeam) is required.
• Experience with Electronic Document Management systems is required
• Experience working with many file types
• Complete understanding of construction documents
• Ability to lift 25-35 lbs
• Touch Typing 50 wpm

WhyChooseWebuild?

• Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
• Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future.
• Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).
• Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it.
• Work-life balance – We actively encourage a healthy balance between work and personal life.
• Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
• Grow with us – Tailored training and development opportunities to advance your career.
• Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).

JointheWebuildLife

AtWebuild,webelievediverseperspectivesdriveinnovation,strengthenteams,andleadtobetteroutcomes.Wewelcomeapplicantsofallbackgrounds,includingbutnotlimitedtowomen,visibleminorities,IndigenousPeoples,personswithdisabilities,andmembersoftheLGBTQ2S+community.Ifyourequireaccommodationduringtherecruitmentprocess,pleaseletusknow.