Document Control Administrator

Hitachi Vantara Corporation; Saint-Laurent-de-l'Île-d'Orléans; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading technology company in Quebec seeks an experienced Document Control Administrator to manage project documentation, ensure compliance and enhance collaboration between engineering and project management teams. The ideal candidate will hold a Bachelor's degree in engineering and possess 3+ years of relevant experience in documentation management. This role offers competitive benefits and a chance to contribute to sustainable energy solutions.

Benefits

Health Care (medical, dental, vision)

Employer-sponsored pension - 401(k) Program

Family Care support

Enhanced leave programs

Tuition reimbursement program

Qualifications

• 3+ years of experience in documentation management or related field.
• Knowledge of ISO standards and quality management systems is an asset.
• Candidate must already have work authorization for the United States.

Responsibilities

• Manage and maintain project documentation across all phases.
• Coordinate document flow between internal teams and external stakeholders.
• Ensure timely distribution of technical drawings and specifications.
• Support audits and compliance checks.

Skills

Document management systems

MS Office tools

Organizational skills

Time management skills

Effective communication

Collaboration skills

Education

Bachelor’s degree in engineering

Job description

About Us

Description

Hitachi Energy is committed to advancing a sustainable energy future through innovative grid automation solutions. As a Document Control Administrator, you will be responsible for managing, organizing, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company standards. This role is critical to supporting engineering, project management, and quality teams by controlling document flow and ensuring timely distribution of technical and contractual documents. If you thrive in detail‑oriented work, enjoy collaborating across teams, and want to contribute to shaping smarter grids for tomorrow, this position offers a chance to make a meaningful impact in one of the most dynamic sectors of the power industry.

How You’ll Make an Impact

• Manage and maintain project documentation across all phases.
• Coordinate document flow between internal teams and external stakeholders.
• Ensure timely distribution of technical drawings and specifications.
• Monitor document revisions and maintain accurate records.
• Support audits and compliance checks with precise documentation.
• Collaborate with engineers and project managers for smooth execution.
• Implement best practices for document control and continuous improvement.
• Identify risks and opportunities to enhance project delivery.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your Background

• Bachelor’s degree in engineering (Preferred)
• 3+ years of experience in documentation management or related field.
• Proficiency in document management systems and MS Office tools.
• Strong organizational and time management skills.
• Knowledge of ISO standards and quality management systems is an asset.
• Effective communication and collaboration skills.
• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.

More About Us

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical, and mental wellbeing and personal development. We want you to truly thrive with us, in work and out.

For this role, depending on grade and experience, we offer the following employee benefits (subject to the respective plan rules):

• Health Care (medical, dental, vision, etc.)
• Financial Wellbeing: Employer-sponsored pension - 401(k) Program with generous company match and contribution, Life/AD&D Insurance, disability insurance
• Family Care: Life and Family (Legal, pet, auto, home, identity theft, etc.), special needs support, and adoption assistance
• Work-Life: Enhanced leave programs (FMLA, Military Service Leave, Maternal, Paternal, adoption, vacation, and holiday)
• Employee Engagement and Development: Employee Resource Groups (depending on location), tuition reimbursement program, on-demand learning platforms

Equal Employment Opportunity (EEO)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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