Document Control Administrator

HITACHI ENERGY USA INC; Quebec; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading energy company is seeking a Document Control Administrator to manage and maintain project documentation. This role is essential in supporting engineering and project management teams to ensure compliance with standards. Ideal candidates should have a Bachelor's degree in engineering along with 3+ years of related experience. Join us to make a meaningful impact in advancing a sustainable energy future.

Benefits

Health Care (medical, dental, vision, etc.)

Employer-sponsored pension - 401(k)

Tuition reimbursement program

Qualifications

• 3+ years of experience in documentation management or related field.
• Knowledge of ISO standards and quality management systems is an asset.
• Candidate must have work authorization for the U.S.

Responsibilities

• Manage and maintain project documentation across all phases.
• Coordinate document flow between internal teams and external stakeholders.
• Support audits and compliance checks with precise documentation.

Skills

Document management

Collaboration

Organization

Time management

Communication

Education

Bachelor’s degree in engineering

Tools

MS Office tools

Document management systems

Job description

Description

Hitachi Energy is committed to advancing a sustainable energy future through innovative grid automation solutions. As a Document Control Administrator , you will be responsible for managing, organizing, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company standards. This role is critical to supporting engineering, project management, and quality teams by controlling document flow and ensuring timely distribution of technical and contractual documents. If you thrive in detail-oriented work, enjoy collaborating across teams, and want to contribute to shaping smarter grids for tomorrow, this position offers a chance to make a meaningful impact in one of the most dynamic sectors of the power industry.

How You’ll Make an Impact

• Manage and maintain project documentation across all phases.
• Coordinate document flow between internal teams and external stakeholders.
• Ensure timely distribution of technical drawings and specifications.
• Monitor document revisions and maintain accurate records.
• Support audits and compliance checks with precise documentation.
• Collaborate with engineers and project managers for smooth execution.
• Implement best practices for document control and continuous improvement.
• Identify risks and opportunities to enhance project delivery.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your Background

• Bachelor’s degree in engineering (Preferred)
• 3+ years of experience in documentation management or related field.
• Proficiency in document management systems and MS Office tools.
• Strong organizational and time management skills.
• Knowledge of ISO standards and quality management systems is an asset.
• Effective communication and collaboration skills.
• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.

More About Us

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical, and mental wellbeing and personal development. We want you to truly thrive with us, in work and out.

For this role, depending on grade and experience, we offer the following employee benefits (subject to the respective plan rules) :

• Health Care (medical, dental, vision, etc.)
• Financial Wellbeing : Employer-sponsored pension - 401(k) Program with generous company match and contribution, Life / AD&D Insurance, disability insurance
• Family Care : Life and Family (Legal, pet, auto, home, identity theft, etc.), special needs support, and adoption assistance
• Work-Life : Enhanced leave programs (FMLA, Military Service Leave, Maternal, Paternal, adoption, vacation, and holiday)
• Employee Engagement and Development : Employee Resource Groups (depending on location), tuition reimbursement program, on-demand learning platforms

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