Document Control

Mott MacDonald; Calgary; On-site; CAD 73,000 - 90,000; Full time

Benefits offered by this job

Performance bonuses

Hybrid work environment

Job summary

Mott MacDonald Calgary is seeking a detail-oriented Document Controller to support our project teams with rigorous document management, tracking, and QA compliance. The role is ideal for someone who values accuracy and efficient collaboration across multidisciplinary teams.

The successful candidate will manage SharePoint libraries, support project delivery, and contribute to process improvements in a dynamic, office-based environment with a hybrid work model.

Qualifications

• Diploma or degree in Business Administration, Information Management, or a related field preferred.
• At least 5 years of document control experience in the infrastructure industry.
• Familiarity with document control principles, including version control and retrieval systems.
• Strong organizational skills and a high degree of attention to detail.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint).
• Knowledge and experience with SharePoint, Adobe Bluebeam and ProjectWise is an asset.

Responsibilities

• Managing incoming and outgoing documentation, including tracking, distribution, and delivery
• Collaborate closely with project teams to coordinate and transmit deliverables to clients in a time-sensitive manner
• Ensuring compliance with contractual and quality assurance requirements for document control
• Troubleshoot and resolve document-related issues raised by project teams
• Supporting continuous improvement by identifying and implementing process enhancements
• Perform data file clean-up and organization primarily within SharePoint environments
• Set up and maintain SharePoint Document libraries, ensuring adherence to Program SharePoint compliance
• Provide team co-ordination and project management support, including meeting minutes and reporting

Skills

Document control

SharePoint

Adobe Bluebeam

ProjectWise

MS Office

Organizational skills

Education

Diploma or degree in Business Administration, Information Management, or related field

Tools

SharePoint

Adobe Bluebeam

ProjectWise

Job description

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don't meet every requirement listed, we'd still love to hear from you. We value potential and diverse perspectives as much as experience. Let's explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is seeking a detail-oriented and proactive Document Controller to join our Calgary office. This role is ideal for individuals passionate about document management and eager to grow within a dynamic project environment. The successful candidate will support the coordination, tracking, and quality assurance of project documentation, ensuring compliance with internal standards and client requirements.

Key Responsibilities:

• Managing incoming and outgoing documentation, including tracking, distribution, and delivery
• Collaborate closely with project teams to coordinate and transmit deliverables to clients in a time-sensitive manner
• Ensuring compliance with contractual and quality assurance requirements for document control
• Troubleshoot and resolve document-related issues raised by project teams
• Supporting continuous improvement by identifying and implementing process enhancements
• PErform data file clean-up and organization primarily within SharePoint environments
• Set up and maintain SharePoint Document libraries, ensuring adherence to Program SharePoint compliance
• Provide team co-ordination and project management support, including meeting minutes and reporting
  

Candidate Requirements:

• Diploma or degree in Business Administration, Information Management, or a related field (preferred)
• At least 5 years of experience in a document control in the infrastructure industry
• Familiarity with document control principles, including version control and retrieval systems
• Strong organizational skills and a high degree of attention to detail
• Excellent verbal and written communication and interpersonal skills
• Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint)
• Ability to manage multiple tasks across various projects
• Knowledge and experience with SharePoint, Adobe Bluebeam and ProjectWise is an asset

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses.

Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

The expected salary range for this position is from $73,000 - $90,000.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.