Divisional Project Coordinator - Program Admin Officer 1-2

Government of Nova Scotia; Halifax; On-site; CAD 55,000 - 79,000; Full time

Job summary

The Government of Nova Scotia is seeking a PAO1-2/Project Coordinator to support the Communities, Culture, Tourism & Heritage division in Halifax. You will assist the Executive Director and senior leadership with program coordination, financial processes, and performance reporting, ensuring timely delivery of divisional priorities.

You will develop and maintain consistent processes, tools, and tracking systems to support informed decisions and effective collaboration with internal and external

Qualifications

• Bachelor’s degree required or equivalent from a recognized post-secondary institution.
• 1 year of related program management or client service experience.
• Experience with budgeting and financial processes.

Responsibilities

• Provide leadership for planning and implementation of corporate projects and initiatives.
• Coordinate division projects and provide research support to the team.
• Develop business cases, assess scenarios, and document recommendations.
• Support budget planning and accountability reporting processes.

Job description

Competition #: 49995

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 07-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Communities, Culture and Heritage contributes to building a province which enhances pride in our creative and diverse communities and people, allowing us to embrace our past and influence our future. Our vision is for Nova Scotia to be an acknowledged leader as a place where cultural identity, expression, and economy prosper. A place where all people honour and embrace diversity and heritage.

About Our Opportunity

Under the direction of the Communities, Sport and Recreation Executive Director, the Coordinator is responsible for program coordination and assistance to the Executive Director, Communities, Sport and Recreation (CSR), and its senior leadership team.

As the PAO1-2/Project Coordinator, you will provide program coordination and operational support for divisional projects, financial processes, issues management, and business workflows. You will monitor project deliverables and timelines; prepare financial, accountability, and performance reports; coordinate and draft ministerial and executive correspondence; and support effective collaboration with internal and external partners. You will also develop and maintain consistent processes, tools, and tracking systems that support informed decision-making and the timely delivery of divisional priorities.

The Coordinator optimizes critical business operations, co-developing overarching objectives and strategies to improve the functionality and integrity of business and administrative systems and processes. The incumbent supports the divisions with budget and business planning process and accountability reporting systems and processes including key control functions.

Primary Accountabilities

• Provides leadership, direction and oversight for the planning and implementation of corporate projects and initiatives that impact across the divison and department.
• Provides project coordination and research support to the division.
• Focused on accountability for results: analyzes various approaches; develops business cases; assess scenarios;
• Makes recommendations/ and documents as appropriate.

Qualifications And Experience

To be successful in this role, you will have a bachelor’s degree plus one (1) year of experience in a related field or an acceptable equivalent from a recognized post-secondary institution.

You have program management/client service experience in a busy, fast-paced environment. You are familiar with administering programs and have experience developing workback plans, advising clients on strategy and approach, as well as experience managing a budget.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings,

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: PR 06 - PR 10

Salary Range: $2,112.87 - $3,029.89 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Bargaining Unit Information

This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU). If Applying From Outside a Government Office, employees must apply correctly. Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. Candidates will not be considered for an interview if applications are incomplete or are missing information. If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].