Director of Administration & Finance

Manitoba Children's Museum Inc; Sioux Lookout; On-site; CAD 80,000 - 100,000; Full time

Job summary

Manitoba Children's Museum Inc in Sioux Lookout, Ontario, is looking for a Director of Administration & Finance. This role involves leading administrative and financial operations to ensure organizational efficiency and compliance with regulations.

The ideal candidate will have significant experience in Indigenous governance, hold a degree in business administration, and possess strong financial and HR management skills. The Museum seeks a visionary leader who can enhance internal processes and drive financial management aligned with strategic goals.

Qualifications

• Must have 7+ years of progressive experience in administration, finance, or operations.
• At least 3 years should be in a leadership role.
• Strong knowledge of employment law and HR processes is required.

Responsibilities

• Lead administrative and financial operations in the organization.
• Develop and implement administrative policies and procedures.
• Ensure compliance with financial, funding, and regulatory reporting requirements.

Skills

Experience in Indigenous governance

Financial administration

Budgeting

Recruitment and onboarding

Financial reporting compliance

Education

Bachelor’s degree in business administration

Tools

Office software

Data tools for reporting

Job description

Working on-site in Sioux Lookout, Ontario, and reporting to the Executive Director, the Director of Administration & Finance is responsible for leading administrative and financial operations. The role provides oversight and hands‑on coordination across budgeting, reporting, compliance, procurement, facilities, and human resources, and will ensure organizational efficiency, effective internal processes, and strong financial management, aligned with broader organizational objectives.

Key Accountabilities

• Provide day-to-day leadership (4 direct reports) and coordination of the organization’s administrative and financial functions to ensure effective operations, regulatory compliance, reporting requirements, and organizational priorities.
• Oversee day-to-day administration, including office operations, facilities, procurement, vendor contracts, records and document management, and workflow coordination.
• Develop and implement administrative policies, procedures, budgets, and operational practices while monitoring expenditures, ensuring regulatory compliance, and leading administrative planning in support of organizational priorities.
• Prepare and monitor budgets, forecasts, financial reporting, invoicing, expense tracking, and cost‑benefit analyses, ensuring accurate and timely financial, funding, audit, and reporting requirements are met, including complex government and funder reporting obligations.
• Coordinate recruitment, onboarding, training, performance management, and HR‑related processes, including employee relations, payroll administration, and benefits coordination.
• Ensure organizational compliance and accountability through records management, privacy requirements, employment standards, occupational health and safety requirements, reporting processes, and other administrative and regulatory obligations.
• Lead the preparation and delivery of board, executive, financial, and funding‑related reporting, including annual financial reporting to member First Nations, while maintaining strong working relationships across internal departments, external partners, vendors, funders, and organizational leadership.

Qualifications

• Experience in Indigenous governance, administration, funding, reporting, or service delivery within Indigenous organizations or community‑based environments.
• A bachelor’s degree or college diploma in business administration, commerce, or a related field is considered an asset. An equivalent combination of education, training, and directly relevant experience will be considered.
• 7+ years of progressive experience in administration, finance, or operations, including at least 3 years in a leadership role.
• Demonstrated experience in financial administration, bookkeeping, budgeting, reporting, invoicing, expenditure tracking, and compliance‑related reporting.
• Strong knowledge of employment law, financial management, and HR processes.
• Experience in preparing complex funding, government, financial, or regulatory reports and reporting requirements.
• Proficiency with office software, administrative systems, and data tools used for reporting and operational oversight.

How to Apply

Individuals interested in this opportunity will submit application packages, including a cover letter and resume, [e-mail].

Head Office

Suite 100 – 1075 Portage Avenue

Winnipeg, Manitoba, R3G 0R8

Email: [e-mail]

Phone: [phone]