Director, Board Operations

Healthcare of Ontario Pension Plan Trust Fund Company; Toronto; On-site; CAD 120,000 - 150,000; Full time

Benefits offered by this job

World-class defined benefit pension plan

100% company-paid extended health and dental benefits

Yoga classes and wellness seminars

Job summary

Healthcare of Ontario Pension Plan Trust Fund Company in Toronto is seeking a Director, Board Operations to lead governance services for its Board of Trustees. The ideal candidate will have over 15 years of experience in Board governance and must be skilled in managing governance processes and relationships with senior executives.

The role emphasizes governance modernization through the adoption of technologies and a commitment to continuous improvement. Competitive benefits include a defined benefit pension plan and comprehensive health cover.

Qualifications

• 15+ years of relevant experience in Board governance or related roles.
• Experience supporting Boards and delivering high-quality governance materials.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Lead Board operations and governance services.
• Provide governance advice to executives and facilitate communication.
• Drive governance effectiveness initiatives and continuous improvement.

Skills

Governance Practices

Strategic Thinking

Stakeholder Management

Problem Solving

Microsoft Office Suite

Education

Undergraduate degree in relevant field

Governance Professionals of Canada designation

Tools

Governance Technologies

Document Management Systems

Job description

Job Summary

Reporting to the Vice President, Board Secretariat within the Office of the CEO, the Director, Board Operations leads Board operations and governance services for HOOPP's Board of Trustees and its Committees. The role is responsible for the delivery and continuous improvement of the governance operating model supporting the Board and its Committees, overseeing Board and Committee planning and execution, governance and operational processes, and governance administration to enable effective oversight, informed decision-making, and strong governance practices. The Director also drives governance modernization through the adoption of governance technologies and AI-enabled solutions.

What you will do

• Governance Operations and Board Support — Lead the day-to-day operations of the Board Secretariat, ensuring the effective delivery of governance services and support to the Board of Trustees and its Committees; manage the planning and execution of Board and Committee meetings, including agendas, annual calendars, workplans, materials, logistics, and post‑meeting follow‑up; partner with senior leadership to coordinate development, review, and delivery of Board materials; serve as recording secretary, maintain records and governance documentation, ensuring compliance with standards, retention requirements, and confidentiality.
• Governance Advisory and Relationship Management — Provide governance advice and guidance to the CEO, Board Chairs, executive leadership, and key stakeholders; facilitate communication and coordination among the Board, Office of the CEO, and management; build strong working relationships.
• Governance Effectiveness and Continuous Improvement — Execute effectiveness initiatives, governance reviews, action tracking, and continuous improvement activities; support development and maintenance of governance frameworks, policies, mandates, and operating guidelines; develop governance reporting, metrics, and analytics; participate in corporate governance initiatives and enterprise projects.
• Technology, Projects, and Administration — Lead governance‑related projects, implement tools and process improvements; champion adoption of governance technologies and AI solutions; manage the Board Secretariat budget; oversee Board member administration including compensation, expenses, onboarding, offboarding, and events.

What you bring

• 15+ years of relevant experience in Board governance, corporate governance, or related roles, with senior leadership experience and strong knowledge of governance practices and requirements.
• Undergraduate degree in Business Administration, Governance, Public Administration, Law, or related field; Governance Professionals of Canada (GPC) designation or equivalent governance certification is an asset.
• Experience supporting Boards, Board Committees, and senior executives with effective governance processes and delivery of high‑quality governance materials.
• Lead governance transformation, modernization, and continuous improvement initiatives, leveraging governance technologies, document management systems, and AI‑enabled solutions.
• Demonstrated ability to manage multiple priorities, drive execution, and deliver high‑quality results in a fast‑paced executive environment.
• Strong strategic thinking, judgment, problem‑solving, and confidential matter management.
• Exceptional communication, stakeholder management, and organizational skills; advanced proficiency in Microsoft Office Suite.
• Team‑oriented mindset aligned with HOOPP’s values.

Benefits

• World‑class defined benefit pension plan.
• 100% company‑paid extended health and dental benefits.
• Coverage for mental health (gender affirmation, fertility and drug treatment, psychological support) with benefits of $2,500 per year.
• Parental leave top‑up and health spending account.
• Optional post‑retirement health and dental benefits subsidized at 50%.
• Yoga classes, meditation workshops, nutritional consultations, and wellness seminars.
• Opportunity to help provide a financially secure retirement for Ontario healthcare workers.

Compensation & Incentives

The actual base salary offered may vary based on multiple factors including the candidate’s expertise and level of experience. This role is eligible to participate in discretionary incentive plan(s), subject to the terms and conditions of the applicable incentive plan text.

This role is for an existing vacancy.

EEO & Accommodation

If you need accommodation at any point in our recruitment process, please advise your recruiter or email us at [e-mail] and we will be happy to consult with you so that arrangements can be made for reasonable accommodation.