Development & Special Projects Coordinator

Sierra Construction Group; Woodstock; On-site; CAD 60,000 - 80,000; Full time

Job summary

Sierra Construction Group is seeking an intermediate Development & Special Projects Coordinator to advance land development and project initiatives. You will support project tracking, approvals, documentation, and coordination across internal teams and external consultants.

The role reports to the President and requires ownership of actions with limited supervision. With 3–6 years in real estate development and planning, you will manage schedules, coordinate consultants, and support the

Qualifications

• Strong research, written communication, organizational, and project coordination skills.
• Post-secondary degree or diploma in Real Estate, Urban Planning, Urban Development, Business, Construction Management, Engineering Technology, or related discipline.

Responsibilities

• Coordinate active and future land development and residential development projects through planning, approvals, design coordination, and closeout.
• Track project milestones, deliverables and follow‑up actions; maintain schedules and trackers.
• Coordinate information and requirements across internal teams and external consultants; attend meetings and site visits.
• Review development plans, engineering drawings, reports, and documents to support approvals and compliance.
• Support planning applications, zoning, subdivision, site plans, variances, and impact analysis.
• Assist with consultant coordination, responses to municipal comments, and conditions of approval.
• Maintain organized development files, project trackers, dashboards, and reporting for management.

Skills

Project coordination

Written communication

Organizational skills

Attention to detail

Education

Post-secondary degree or diploma in Real Estate / Urban Planning / Business / Construction Management

Tools

Microsoft Office

Planning software (asset)

Job description

The Development & Special Projects Coordinator is an intermediate-level professional responsible for coordinating and advancing real estate development projects and special business initiatives across the organization. Reporting to the President, the role will support project tracking, municipal and development matters, documentation, research, transaction coordination, issue resolution, and other priority assignments, while also assisting the homebuilding division with selected projects and operational initiatives. The successful candidate will be expected to take ownership of assigned matters, coordinate the appropriate internal and external parties, maintain accountability for follow-up, and drive tasks through to completion with limited supervision.

Key Responsibilities

Land Development & Project Coordination

• Support the coordination of active and future land development and residential development projects.
• Support projects through various stages of the development lifecycle, including due diligence, planning and approvals, design coordination, servicing, construction readiness and project closeout.
• Maintain project schedules and trackers, identifying key milestones, deliverables, outstanding items and required follow-up.
• Coordinate project information and requirements across internal teams and external consultants.
• Assist with reviewing development plans, engineering drawings, reports, studies, and other project documentation.
• Support the coordination of site servicing, grading, utilities, roads, and other development-related activities.
• Attend project meetings and site visits, document key decisions and action items, and take ownership of assigned follow-up through completion.

Planning & Municipal Approvals

• Assist with the preparation, submission, and coordination of planning and development applications.
• Support applications related to zoning, subdivision, site plan, minor variance, severance, and other applicable development approvals.
• Research and review Official Plan policies, zoning requirements, planning regulations, and development standards.
• Track applications through the municipal review and approval process, including comments, submissions, conditions, and key deadlines.
• Develop a working understanding of applicable municipal planning frameworks, approval requirements and development processes across active project jurisdictions.
• Assist with coordinating responses to municipal comments and requirements.
• Support the fulfillment and clearance of conditions of approval.
• Attend municipal and planning-related meetings as required.

Consultant & Stakeholder Coordination

• Coordinate information and deliverables between planning consultants, engineers, surveyors, architects, municipalities, utilities, and other project stakeholders.
• Schedule and participate in consultant and internal project meetings.
• Document decisions and action items and follow up with responsible parties on outstanding deliverables.
• Maintain effective communication with internal and external stakeholders throughout the development process.

Development Documentation & Project Controls

• Maintain organized and accurate development files, including applications, approvals, agreements, plans, reports, studies, correspondence, and other key project documentation.
• Maintain project trackers and dashboards identifying key milestones, deadlines, responsibilities, risks, outstanding items, and required follow-up.
• Provide concise and timely updates to management on project progress, approvals, outstanding matters, and items requiring decisions or escalation.
• Prepare correspondence, presentations, project summaries, action plans, and other development documentation as required.
• Conduct research and analysis relating to active development projects, municipal requirements, government programs, grants, incentives, and other development-related initiatives as required.
• Take ownership of assigned special projects, including gathering information, coordinating the appropriate internal and external parties, tracking required actions, and driving matters through to completion.
• Support transaction, closing, legal, and other project-related matters by coordinating documentation, timelines, costs, and outstanding requirements as assigned.
• Coordinate improvements to development filing systems, project tracking, reporting, and internal processes as required.
• Adhere to all company policies and procedures.
• Perform any other duties and special assignments that may be assigned, whether specifically or generally related to the role.

Required Knowledge And Experience

• Post-secondary degree or diploma in Real Estate, Urban Planning, Urban Development, Business, Construction Management, Engineering Technology, or related discipline.
• 3–6 years of relevant experience in real estate development, land development, residential development, project coordination, construction, planning, or a related environment.
• Working knowledge of Ontario land development, municipal approval, and development processes.
• Familiarity with Official Plans, zoning by-laws, development applications, and municipal planning processes.
• Ability to review and interpret planning documents, development plans, drawings, and technical information.
• Strong research, written communication, organizational, and project coordination skills.
• Strong attention to detail with the ability to manage multiple files, priorities, and deadlines.
• Proficiency with Microsoft Office applications; experience with planning-related software is considered an asset.
• Valid Ontario driver’s licence and ability to attend municipal meetings and project sites as required.

We’re excited to welcome new talent to Sierra Construction Group!

This opportunity offers an annual salary range of $60,000–$80,000, with compensation reflecting the successful candidate’s experience, qualifications, and skills.

We believe in a personal and transparent hiring experience. Artificial intelligence (AI) will not be used to screen, assess, or select applicants for this position. Every application will be reviewed by our recruitment team.

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