Department Manager

University of Toronto; Toronto; On-site; CAD 94,000 - 109,000; Full time

Job summary

University of Toronto in Toronto, Ontario is seeking a Department Manager for the Faculty of Arts & Science, Department of English. The role supports financial, human, space, IT and physical resources, advising the Chair on financial strategies and managing operating budgets.

The position requires a University degree and accounting designation with five years of related experience, strong leadership and excellent communication.

Qualifications

• University degree with accounting designation or equivalent.
• Five years’ relevant experience in financial management and administration.
• Experience interpreting policies related to budget, payroll and academic administration.
• Experience supervising staff, preferably in a unionized environment.
• Strong MS Office skills and experience with FIS/HRIS systems.

Responsibilities

• Oversee financial, human, space, IT and physical resources for the Department of English.
• Advise the Chair on financial strategies and manage operating budgets.
• Forecast revenues and expenditures and oversee administration of faculty research grants.
• Lead administrative staff and manage HR processes including hiring and performance management.
• Ensure compliance with University policies and guidelines in all administrative activities.

Skills

MS Office

Budgeting

Leadership

Communication

Analytical skills

Education

University degree and accounting designation or equivalent

Tools

FIS

HRIS

Job description

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Date Posted: 08/21/2026
Req ID: 49927
Faculty/Division: Faculty of Arts & Science
Department: Dept of English
Campus: St. George (Downtown Toronto)
Existing Vacancy: Yes

Description:

About Us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, 7 colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflects the local and global landscape and the need for curiosity, innovative thinking, and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of English is committed to the symbiotic relationship of teaching, research and the larger concerns of society. Dedicated members of the department contribute to the teaching of interdisciplinary programs at both the undergraduate level and the graduate level, as well as bringing their interdisciplinary interests to their English courses. Our mission is to foster a deeper understanding and appreciation of the rich history and geographical diversity of the literary tradition in English, a fascinating conversation spanning over a thousand years and connecting nations and peoples all across the globe.

Position Summary

Reporting to the Chair, the Department Manager is responsible for management of the financial, human, space, IT, and physical resources and assets of the Department of English at the Faculty of Arts & Science. The Department Manager supports and advises the Chair on financial strategies for the department, develops, manages and monitors operating budget, forecasts revenues and spending and oversees administration of faculty research grants. The Department Manager ensures that business and administrative practices are consistent with University and Faculty policies and practices. The Department Manager leads and motivates administrative staff members and manages functions related to human resource management including assignment of work, hiring, performance management, and professional development of staff. The Manager is responsible for oversight and management of the Department’s physical space, and IT equipment and needs. The Manager oversees departmental operations and broad management initiatives and works with the Chair to develop departmental strategic plans in alignment with the goals of the Faculty and the University and ensures administrative practices are in compliance with University policies and guidelines.

Qualifications Required

Education:

• University degree and accounting designation or an acceptable equivalent combination of education and experience.

Experience:

• Five years’ relevant and progressive experience in financial management and administration, preferably in a University setting.
• Experience working with and interpreting policies and procedures pertaining to budget, finance, physical and human resources, including payroll and academic administration.
• Experience managing budgets and dealing with students and student funding issues.
• Experience administering policies and collective agreements.
• Experience supervising staff, preferably in a unionized environment.

Skills:

• Highly proficient in use of MS Office software (Excel, Word, SharePoint, Outlook).
• Experience working with FIS and HRIS or equivalent systems is essential.

Other:

• Excellent administrative, analytical, problem solving and financial skills.
• Strong leadership and interpersonal skills including ability to foster confidence and motivation in staff and to develop cooperative, collegial working relationships with a broad range of University constituencies.
• Demonstrated judgment and decision-making.
• Excellent oral and written communication skills.
• Ability to manage competing deadlines and a variety of projects simultaneously
• Excellent time management skills; strong organizational skills and a high level of attention to detail and accuracy.
• Demonstrated initiative, diplomacy, tact and discretion.
• Ability to make sound decisions under pressure and in response to changing priorities.
• Strong collaborative approach with ability to train and develop staff and to build strong team morale.
• Consultative style with excellent listening skills.
• Proven ability to set priorities and work schedules to meet departmental needs and deadlines.
• Service oriented and responsive to the needs of the Department and the Faculty.
• Ability to create, and to collaborate and participate effectively within a team environment.
• Ability to work effectively in an interdisciplinary environment and to keep abreast of changes in the University environment.
• Discretion and confidentiality in dealing with highly sensitive information.

Closing Date:09/01/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea:PM
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $93,592 - $109,190 -- Broadband Salary Range: $93,592 - $155,985
Job Category: Administrative / Managerial

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .