Department Coordinator

St. Louis Bar & Grill; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A casual dining restaurant in Toronto is looking for a Department Coordinator to support their Marketing Department. The ideal candidate will manage marketing budgets, vendor relationships, and project timelines while demonstrating strong communication and organizational skills. This full-time role offers a competitive benefits package and a supportive work culture.

Benefits

Dental care

Vision care

Extended health care

36-hour workweek

Flex Fridays

Qualifications

• Strong attention to detail and organization are essential.
• Excellent written and verbal communication skills needed.
• Experience in leading projects from start to finish.

Responsibilities

• Manage incoming invoices and vendor payments.
• Work with VP of Marketing on the budget.
• Coordinate timings and traffic files with printer vendors.

Skills

Attention to detail

Organization

Written communication

Project management

Vendor management

Copywriting

Education

Marketing, Communications or Business Degree

1-3 years in a related role

Tools

MS Office

Teams

Asana

Job description

DEPARTMENT COORDINATOR, St. Louis Bar & Grill Corporate Office, Toronto, ON

Department Coordinator

Are workback schedules your love language? Do your friends rely on you to organize everything? Are you a fun person who wants to do fun things for a fun brand? Are you looking for a great place to work? Come join the team at St. Louis Bar & Grill as a Department Coordinator for the Marketing Department, reporting to the Director of Marketing.

St. Louis Bar & Grill is an unapologetically middle‑class casual dining restaurant with over 80 locations operating across six provinces in Canada. We are growing, thriving and expanding nationally. Frankly, we’re killin’ it. We offer a dynamic, high‑performance culture with exceptional team members where you can grow your career and maximize your potential. A competitive compensation and benefits package can be yours along with a 36‑hour work week and the opportunity for extended weekends and vacation schedules. We will support you in your professional development and nurture your career with us. We are proud of the company culture we have created and would love you to be a part of it!

Do you consider yourself a top‑notch communications professional? Would others consider you a hard‑working project manager, able to juggle many initiatives at the same time? Are you a roll‑up‑your‑sleeves‑and‑get‑it‑done type of individual? Do you wake up in the morning wanting to make a difference? If so, this is the position for you!

THE POSITION

The Department Coordinator sits at the centre of a highly productive collection of marketing rock‑stars and is involved in all facets of our efforts to bring Canada’s favourite wings to the masses. The Department Coordinator is solutions‑oriented, prides themselves on strong attention to detail and organization, knows how to work with internal and external business partners, has excellent communication skills, a thorough understanding of print production, managing processes and vendors, and knows how to take a growing brand to its fullest potential.

We are looking for someone with expertise in written and verbal communications, budget and marketing administration management, likes to engage in creative brainstorming and copywriting, enjoys project management, working with 3rd party vendors and strategic partners, loves food, hospitality, and making a difference.

You bring a natural initiative, drive and passion for marketing and communications (and chicken wings) – thriving in a busy work environment. No two days are the same at St. Louis Bar & Grill, and we like it that way.

KEY RESPONSIBILITIES

• Manage all incoming invoices and work with the Finance department to ensure vendors are paid
• Work with the VP of Marketing & Strategic Partnerships to manage the annual marketing budget and annual marketing calendar
• Manage workback schedules to ensure all projects remain on the right path and all deadlines are met
• Manage the relationship with printer vendors and secure quotes, coordinate timing, traffic files, proof files, and ensure accurate delivery of assets to their destinations
• Schedule and craft internal memos to communicate the important details of upcoming and ongoing promotions, menu launches, etc.
• Assist with online reputation management tools where needed
• Support all New Store Opening (NSO) efforts
• Support all Local Store Marketing (LSM) efforts
• Support the creation and production of all new St. Louis Bar & Grill menus, including online, food, alcohol, and takeout – all within prescribed timelines and budgets
• Participate with the marketing team to ideate and brainstorm creative for all chain‑wide campaigns
• Manage the day‑to‑day business relationship with all off‑premise third party platforms, ensuring all information is accurate and up to date; in addition to providing assistance to all restaurants in maximizing their sales potential
• Support all off‑premise events, including but not limited to, Annual Autism Awareness Fundraiser, and Annual Corporate Conference
• Be ready to monitor and manage social media when required

REQUIRED SKILLS

• Strong attention to detail
• Excellent organization and time management skills
• Excellent written and verbal communications
• Must be a self‑starter and have the ability to foresee upcoming plans and projects
• Experience in leading projects from start to finish
• Experience in working with graphic designers in a creative environment
• Strong relationship building and vendor management skills
• Project management experience is a must
• Experience using MS Office is required and experience with Teams and Asana is beneficial
• Proficiency in copywriting and strong language skills are an asset
• Adaptable, energetic, and self‑starting team player
• Courteous & professional demeanor
• Restaurant or equivalent industry experience is preferred, with QSR or fast‑casual being highly desired.

EDUCATION

• Marketing, Communications or Business Degree preferred
• 1‑3 years in a related marketing & communications or project coordination / management role is desired

JOB TYPE

• Full‑time, 12‑month contract with potential for permanent employment post‑contract.

BENEFITS

• Dental care, vision care & extended health care
• 36‑hour workweek, with flex Fridays
• Extended weekend and vacation schedules

This is a full‑time position with a salary commensurate with qualifications and experience. At St. Louis Bar & Grill we strongly believe in an inclusive culture and having diverse colleagues. We are an equal opportunity employer and are happy to provide accommodation for those who require it at any point in the recruitment process. Should you need this job posting in an alternative format please let us know.

We thank all applicants for their interest however, only those candidates selected for an interview will be contacted.