Department Contract Management Advisor

Strathcona County; Sherwood Park; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A specialized municipality in Alberta seeks a Contract Management Advisor to enhance the delivery of a corporate contracting program. This full-time position requires expertise in contract management, project management, and compliance monitoring. The ideal candidate will hold a post-secondary diploma with substantial experience in contract management within a corporate setting. A comprehensive benefits package and commitment to employee development are offered, alongside a hybrid work program post-initial training period.

Benefits

Extended health and dental coverage

Health and wellness spending account

Retirement and pension programs

Employee and family assistance programme

Qualifications

• Requires an in-depth understanding of contract management directives and performance management standards.
• Experience in public sector contract management and supplier performance management is highly desirable.
• Ability to work with technology that supports contract management.

Responsibilities

• Monitor compliance with Corporate Contracting Directive and report findings.
• Provide leadership and direction related to corporate contract management practices.
• Conduct content reviews on contracts to ensure compliance and best interests of Strathcona County.
• Evaluate contract values and department spending opportunities.

Skills

Project management

Relationship building

Change management

Excellent communication

Strong attention to detail

Education

Post-secondary diploma with 5 years' experience

Post-secondary degree in public administration or related field

Tools

Oracle

Adobe Sign

Microsoft SharePoint

Job description

The Department Contract Management Advisor reports directly to the Manager, Finance and Business Operations, Recreation, Parks and Culture and contributes to the overall effective and efficient delivery of a corporate contracting centre‑led program. Working across the department, this position will support a broad range of contract types across multiple lines of business including revenue, grants, goods and services, consultation, third party agreements and some smaller construction project contracts. The department Contract Management Advisor position also mitigates risk that could result from substandard contract processes, including value leakage, increased costs, reputational damage, legal challenges, and inefficient use of resources.

Experience in project management, change management, and relationship building will support success in this position.

This role will be required to work full‑time in‑person for the first three months and then may be eligible to participate in our hybrid work programme.

Key Responsibilities

• Monitoring compliance with the Corporate Contracting Directive by department employees and to report the results of that monitoring
• Provide leadership, advice, and direction related to corporate contract management practices to a large number of department employees who participate in corporate contracting processes
• With guidance from the Senior Corporate Contracting Advisor, support the administrative team with drafting extension letters, amending agreements, termination letters and any other required agreements and correspondence
• Conduct content review on contracts to ensuring that the contract is in the best interests of Strathcona County, it complies with applicable legislation, and it includes all required terms and obligations
• Perform contract management evaluation, including evaluating contract values to purchase order balances, and evaluating department spend and opportunities for cross‑branch and inter‑departmental aggregate spending
• Developing and facilitating department processes for corporate initiatives such as vendor performance evaluation, contract closures and department specific contract management training
• Develop processes and perform audits on the contract repository to ensure that all contract related documents are being properly prepared, supporting documents are complete, and they are stored and updated throughout the life cycle of the contract
• Participate in department or corporate initiatives and projects as assigned

Qualifications and Skills

• Post secondary diploma with 5 years' experience in paralegal studies, contract management and performance evaluations, business, project management, contract/claim management or procurement with experience directly relevant in a corporate contracting environment performing contract management responsibilities (public or private)
• A post‑secondary degree in public administration, public policy, business, law, supply chain or another related field (equivalencies will be considered) along with at least three years' experience in performing contract management responsibilities (public or private)
• Requires an in-depth understanding of the directives, procedures and standards related to contract management and contract performance management requiring a quick turnaround
• Experience in public sector contract management, public sector supplier performance management, project management and change management is highly desirable
• Experience or coursework on Canadian Contract Law is considered an asset
• Experience with preparing and delivering training is an asset
• Ability to work with technology that supports contract management
• Familiarity with Oracle, Adobe Sign, and Microsoft products such as SharePoint is an asset
• Excellent listening, verbal, and written communication skills with the ability to mediate, lead and facilitate meetings with business areas and suppliers is required
• Strong attention to detail and an ability to perform work with a high degree of accuracy and completeness
• Strong leadership skills to be able to provide direct and/or indirect leadership

Conditions of Employment

• Submission of a Satisfactory Criminal Record Check

Who We Are

Strathcona County is a specialised municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Earned day off programme
  • Employee and family assistance programme
• Commitment to employee development, through internal and external training and development opportunities
• Well‑being programmes and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.