Dean’s Office Assistant

NAIT; Edmonton; Hybrid; CAD 52,000 - 69,000; Full time

Job summary

An educational institution in Edmonton seeks an energetic individual for executive administrative support. This role involves managing communications, supporting the Dean's office, and engaging with diverse stakeholders. Ideal candidates will have significant experience in administration, strong communication skills, and proficiency in Microsoft tools. A comprehensive benefits package is offered.

Benefits

Comprehensive benefits package

Flexible work environment

Paid time off between Christmas and New Year's

Professional growth opportunities

Qualifications

• Completion of grade 12.
• Related post-secondary certificate or diploma.
• 5 years progressively responsible administrative level experience.

Responsibilities

• Manage external relation priorities and stakeholder coordination.
• Interface with internal and external stakeholders regularly.
• Develop and brief the Dean’s office on events and meetings.

Skills

Stakeholder management

Prioritization

Communication

Microsoft Office Suite

Adobe Acrobat

Education

Grade 12 completion

Related post-secondary certificate or diploma

5 years administrative experience

Job description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca / careers.

The School of Manufacturing and Automation and the School of Transportation is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean’s Office within these two schools. This position will provide high level executive, administrative and analytical support to the Office of the Dean to achieve goals as outlined in NAIT’s and the Schools’ strategic plans in alignment with NAIT’s Vision, Promises and Values. More specifically, this role will focus primarily on supporting the following growing areas: coordination of information flow and files to assure effective communication across two distinct schools with shared administrative and safety functions, taking a lead role in creating school communications, managing internal and external stakeholder relationships, and supporting the Dean’s office, including the Associate Deans, in program development and growth through organization of industry events across multiple campuses.

As a partner in providing strong administrative support, the scope of your work includes proactively acting on assigned projects, coordinating events, supporting / streamlining administrative processes, and maintaining important external contacts. Due to the nature of this area, the work is very dynamic and requires an administrative professional who thrives in an environment where priorities and activities frequently change. Strong communication skills are necessary and experience working in a MS Teams environment is a strong asset.

In support of achieving our vision, your role is critical in ensuring that we are providing transparent, reliable leadership and communication, that we celebrate our efforts through a fun and social staff atmosphere and that we create an overwhelming sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team!

Key Responsibilities

• Manages external relation priorities; supports relationship management on behalf of and with the Associate Dean; coordinates with Advancement on key contacts
• Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success
• Develops and briefs the Dean’s office (which includes ASOM) on events and meetings; coordinates and organizes their commitments by ensuring calendar is reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward
• Performs executive-level administrative functions in support of the Dean’s office; assures that all purchasing, and travel expenses are processed and reconciled
• Develops key reports & communications on behalf of the Dean’s Office; tracks, coordinates and develops key reports including Provost reports, Board of Governors’ report, external stakeholder reports, accreditation reports, school communications, etc.
• Assist in the coordination school wide professional development, engagement, and recognition events

Skills & Abilities

• Anticipating and balancing the needs of multiple stakeholders
• Taking on, and prioritizing, new opportunities with a sense of urgency, high energy, and enthusiasm
• Relating openly and comfortably with diverse groups of people
• Operating effectively, even when things are uncertain, or the way forward is not clear
• Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses
• Proficient in the Microsoft Office Suite of programs and Adobe Acrobat

Qualifications

• Completion of grade 12
• Related post-secondary certificate or diploma
• 5 years progressively responsible administrative level experience
• An equivalent combination of education and experience may be considered

Remuneration

• $52,303.42
• $68,325.92 annually, plus a comprehensive benefits package. (Classification – Administrative Support VI)

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People

Are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [e-mail].