Data Processing Coordinator (Grant-Funded Opportunity)

Carleton University; Ottawa; On-site; CAD 100,000 - 125,000; Part time

Job summary

A major Canadian educational institution in Ottawa seeks a Data Processing Coordinator for a grant-funded opportunity. This role involves data validation, managing an Excel database, generating compliance reports, and ensuring data security. Candidates should have strong organizational skills, a detail-oriented mindset, and advanced Excel experience. The position emphasizes a commitment to diversity within the community and requires in-person attendance on campus.

Qualifications

• Ability to master custom data entry systems.
• Detail-oriented and good organization skills.
• Experience in higher education is an asset.

Responsibilities

• Validate and clean data.
• Manage an MS Excel database.
• Generate reports and ensure compliance with data regulations.

Skills

Attention to detail

Analytical mindset

Oral and written communication skills

MS Excel skills

Education

Post-secondary education in information systems or related field

Tools

Excel

Job description

We are looking for highly organized candidates with great attention to detail for the position of Data Processing Coordinator for the FUSION project. For more information about the project, click here. Key responsibilities include validating and cleaning data, managing an MS Excel database, performing data entry and analysis, generating reports, ensuring compliance with data security and privacy regulations, and submitting completed data reports to the project funder.

Job Number: J1125-0086

Job Title: Data Processing Coordinator (Grant-Funded Opportunity)

Job Type: Grant Appointment

Department: Teaching Excellence and Innovation

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 12/11/2025

Closing Date (dd/mm/yyyy): 27/11/2025

Salary (with Salary Rate): 34.07 - 34.07/Hour

Assignment Duration From: 12/01/2026

Assignment Duration To: 30/10/2026

Hours Per Week: 35

Date Position Available: 12/01/2026

Employee Group

Salary Level: [value missing?]

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G‑7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020‑2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student‑centric, community‑engaged values.

Duties And Responsibilities

• Data entry and transcription: Transferring information from physical documents, images, or other sources into digital formats, databases, or spreadsheets.
• Data management: Updating, adding, deleting, and replacing existing data to maintain accuracy and completeness.
• Quality assurance: Performing quality checks to identify and correct errors, discrepancies, or missing information.
• Data security and maintenance: Ensuring the security of documents and computer systems, performing backups, and destroying obsolete files.
• System and process support: Assisting with the processing of various transactions, helping to streamline workflows, and providing support for data‑related processes.
• Reporting: Analyzing data to produce reports and support decision‑making. Preparing data for meetings and presentations.

Qualifications

• Ability to master custom data entry systems, including systems developed in‑house and systems supplied by project funder is required.
• Detail oriented.
• Analytical mindset.
• Good oral and written communication skills with demonstrated decision‑making, organizational, and time management skills are required.
• Excellent MS Excel skills are required.
• Knowledge of confidentiality requirements and associated ethical guidelines is essential.

Education And Experience

• Post‑secondary education in information systems or related field.
• Experience with data entry in Excel is required with preference given to applicants with extensive MS Excel experience.
• Experience with sorting and organizing of databases and maintaining data integrity and security is essential.
• Experience with taking appropriate security precautions when handling personally identifiable data is required.
• Experience in a higher education setting is an asset.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.