Data Entry Specialist (12 month contract)

Bird Construction; Mississauga; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading construction company in Mississauga is seeking a Data Entry Specialist for a 12-month contract to manage invoice data entry and support the finance team. The ideal candidate has at least 2 years of data administration experience, preferably in construction. This role involves ensuring timely payment of invoices and requires strong communication skills. Opportunities for full-time transition may be available upon successful contract completion.

Qualifications

• Minimum of 2 years of data administration or relevant experience.
• Experience working in the construction industry is an asset.
• Ability to manage a large volume of work with attention to detail and accuracy.

Responsibilities

• Accurately enter invoice information into document management system.
• Review supplier and subcontractor invoices for accuracy and coding.
• Match invoices to purchase orders and packing slips.

Skills

Data administration

Excellent communication skills

Customer-service mindset

Ability to meet tight deadlines

Team-player attitude

Tools

OnBase

Viewpoint Accounting System

Job description

Data Entry Specialist (12 month contract) Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long‑lasting relationships based on respect, collaboration, and a solution‑focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Finance Support Manager, the Data Entry Specialist is responsible for accurately entering invoice information into our document management system. The successful candidate will work closely with the site teams and the Industrial East Finance team to ensure all invoices are submitted and paid on time along with other duties. Potential opportunity for transition to full‑time employment upon successful completion of the contract.

What You Will Be Working On

• Review incoming supplier and subcontractor invoices for accuracy and coding
• Index supplier and subcontractor invoices into OnBase and Viewpoint accounting systems
• Match invoices to purchase orders and packing slips when applicable
• Flag discrepancies and communicate with internal teams for resolution
• Reconcile vendor statements and respond to inquiries
• Maintain organized digital records of invoices
• Assist with generating reports and reconciling accounts as needed
• Liaise with project teams, vendors, and clients, maintaining positive relationships and troubleshooting issues
• Provide other administrative support by operations staff and project teams
• Other duties as required

What We Are Looking For

• Data administration or relevant experience of at least 2 years
• Experience working in the construction industry considered an asset
• Experience with OnBase and/or Viewpoint Accounting System considered an asset
• Excellent communications skills, customer‑service mindset, and a team‑player attitude
• Ability to manage a large volume of work and consistently meet deadlines while ensuring high attention to detail and accuracy
• Ability to forge, grow and maintain positive relationships with multiple stakeholders
• Ability to work within tight deadlines and prioritize work to achieve them

We Put Safety First
A healthy and safe work environment is non‑negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment‑related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Please note that this is a fixed term contract position.