Customer Service Representative

GE Vernova; Markham; On-site; CAD 27,000 - 39,000; Full time

Job summary

GE Vernova Inc. is seeking a skilled RMA Coordinator to support efficient repair and after-sales operations at our Stafford center.

You will manage RMA requests, maintain CRM/ERP data, and collaborate with global teams to enhance customer satisfaction and product quality. Responsibilities include end-to-end RMA handling, billing inquiries, inventory control, and cross-functional coordination with Logistics, Finance, Engineering, and Customer Support to ensure timely delivery and issue

Qualifications

• College diploma or bachelor's degree in business administration, Supply Chain, Operations, Engineering Technology, or a related field.
• Minimum of 2 years of progressive experience in a manufacturing, operations, technical support, customer service, or repair environment.
• Experience working with ERP and CRM systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Solid analytical and problem-solving abilities.

Responsibilities

• Manage the end-to-end RMA process, including request intake, authorization, tracking, ERP/CRM transactions, and repair order administration.
• Monitor repair status throughout the lifecycle and ensure timely communication with stakeholders.
• Support repair turnaround time and on-time delivery objectives through proactive coordination and issue resolution.
• Serve as the primary point of contact for internal customer escalations related to repairs and returns.
• Investigate issues, coordinate corrective actions, and ensure prompt resolution to maintain high levels of customer satisfaction.
• Provide regular updates and clear communication to internal and external stakeholders.
• Collaborate with Customer Support, Repair Technicians, Logistics, Engineering, Supply Chain, and Finance teams to ensure efficient repair execution.
• Facilitate communication between internal teams and external vendors to remove operational barriers and accelerate issue resolution.
• Support process alignment and standardization across functions.
• Maintain accurate and complete records within CRM and ERP systems.
• Manage installed-base updates, repair transactions, and customer asset information.
• Ensure compliance with established processes, documentation standards, and internal controls.
• Process and resolve billing inquiries, service charges, invoice discrepancies, credits, and rebill requests.
• Partner with Finance teams to ensure accurate invoicing and timely resolution of financial issues.
• Support reporting and transaction audits as required.
• Coordinate receiving inspections and inventory control activities related to repair operations.
• Monitor material availability and stock levels to support repair schedules.
• Ensure component traceability and inventory accuracy in accordance with business requirements.
• Coordinate shipments with third-party logistics providers, customs brokers, freight forwarders, and external repair suppliers.
• Manage the movement of customer equipment and repair materials to support service commitments.
• Assist with sourcing and procurement of repair parts, tools, equipment, and outsourced services.
• Identify opportunities to improve efficiency, quality, customer experience, and operational performance.
• Support process optimization initiatives and contribute to the achievement of key business metrics.
• Promote a culture of teamwork, accountability, and continuous improvement.

Skills

CRM systems

ERP systems

Data accuracy

Communication

Education

Bachelor's or higher in business/engineering/ops

Tools

Salesforce

SAP

Job description

Job Description Summary

The RMA Coordinator ensures smooth and efficient repair and after-sales operations by working closely with global teams and maintaining high-quality data within our CRM and ERP systems. You will directly impact on customer satisfaction and product quality, manage Return Material Authorization (RMA) requests and support repair operations at our Stafford center.

This role offers the opportunity to develop cross-functional expertise while contributing to continuous improvement initiatives. As part of a growing and diverse team, you will help streamline processes, resolve escalations, and support the delivery of high-quality service to GE Vernova’s global customers.

Job Description

Key Responsibilities

RMA & Repair Process Management

• Manage the end-to-end RMA process, including request intake, authorization, tracking, ERP/CRM transactions, and repair order administration.
• Monitor repair status throughout the lifecycle and ensure timely communication with stakeholders.
• Support repair turnaround time and on-time delivery objectives through proactive coordination and issue resolution.

Customer Service & Escalation Management

• Serve as the primary point of contact for internal customer escalations related to repairs and returns.
• Investigate issues, coordinate corrective actions, and ensure prompt resolution to maintain high levels of customer satisfaction.
• Provide regular updates and clear communication to internal and external stakeholders.

Cross-Functional Coordination

• Collaborate closely with Customer Support, Repair Technicians, Logistics, Engineering, Supply Chain, and Finance teams to ensure efficient repair execution.
• Facilitate communication between internal teams and external vendors to remove operational barriers and accelerate issue resolution.
• Support process alignment and standardization across functions.

ERP, CRM & Data Integrity

• Maintain accurate and complete records within CRM and ERP systems.
• Manage installed-base updates, repair transactions, and customer asset information.
• Ensure compliance with established processes, documentation standards, and internal controls.

Billing & Financial Administration

• Process and resolve billing inquiries, service charges, invoice discrepancies, credits, and rebill requests.
• Partner with Finance teams to ensure accurate invoicing and timely resolution of financial issues.
• Support reporting and transaction audits as required.

Inventory & Materials Management

• Coordinate receiving inspections and inventory control activities related to repair operations.
• Monitor material availability and stock levels to support repair schedules.
• Ensure component traceability and inventory accuracy in accordance with business requirements.

Supplier & Logistics Coordination

• Coordinate shipments with third-party logistics providers, customs brokers, freight forwarders, and external repair suppliers.
• Manage the movement of customer equipment and repair materials to support service commitments.
• Assist with sourcing and procurement of repair parts, tools, equipment, and outsourced services.

Continuous Improvement

• Identify opportunities to improve efficiency, quality, customer experience, and operational performance.
• Support process optimization initiatives and contribute to the achievement of key business metrics.
• Promote a culture of teamwork, accountability, and continuous improvement.

Additional Note: Responsibilities may evolve based on business needs and operational priorities.

Required Qualifications

• College diploma or bachelor's degree in business administration, Supply Chain, Operations, Engineering Technology, or a related field.
• Minimum of 2 years of progressive experience in a manufacturing, operations, technical support, customer service, or repair environment.
• Experience working with ERP and CRM systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Solid analytical and problem-solving abilities.

Preferred Qualifications

• Experience using Salesforce or similar CRM platforms.
• Experience using SAP or other ERP systems.
• Knowledge of repair operations, aftermarket service, inventory management, and logistics processes.
• Understanding of billing, invoicing, and financial transaction management.
• Experience supporting global customers and cross-functional teams.

Key Competencies

• Customer-focused mindset
• Strong attention to detail and data accuracy
• Sense of urgency and accountability
• Excellent relationship-building skills
• Effective conflict resolution and escalation management
• Continuous improvement orientation
• Team collaboration and positive leadership
• Adaptability in a dynamic, fast-changing environment
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Success Profile

The ideal candidate thrives in a customer-focused operational environment, enjoys solving complex problems, and can effectively coordinate across multiple functions to deliver results. They combine strong administrative and analytical skills with a proactive approach to customer service, process improvement, and operational excellence.

About GE Vernova

GE Vernova Inc. (NYSE: GEV) is a purpose-built global energy company that includes Power, Wind, and Electrification segments and is supported by its accelerator businesses. Building on over 130 years of experience tackling the world’s challenges, GE Vernova is uniquely positioned to help lead the energy transition by continuing to electrify the world while simultaneously working to decarbonize it. GE Vernova helps customers power economies and deliver electricity that is vital to health, safety, security, and improved quality of life. GE Vernova is headquartered in Cambridge, Massachusetts, U.S., with approximately 75,000 employees across approximately 100 countries around the world. Supported by the Company’s purpose,The Energy to Change the World, GE Vernova technology helps deliver a more affordable, reliable, sustainable, and secure energy future. Learn more:GE VernovaandLinkedIn.

Pay Transparency Statement

For candidates applying to a Canadian-based position, the pay range for this position is $24. CAD. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set.

Bonus eligibility: ineligible.

This posting is for an existing vacancy.

Additional Information

Relocation Assistance Provided: No