Customer Property Coordinator - 16 Month Term

Gdmsi; Ottawa; On-site; CAD 42,000 - 54,000; Full time

Job summary

General Dynamics Mission Systems-Canada in Ottawa seeks a Customer Property Coordinator for a 16‑month temporary onsite role. You will handle acquisition, control and disposal of client-supplied assets, support audits, and maintain accurate records while addressing risks and discrepancies.

The position requires collaboration, strong communication, and sound judgment. You will assist with audits, inventory management, and reporting, coordinating with internal teams and external parties.

Qualifications

• Ontario secondary school graduation plus two full-time years of formal education in relevant courses.
• A College diploma in a related discipline is considered equivalent education.
• Requires 1-2 years of related experience in inventory systems, materials management.
• Computer skills: Excel, Word, Access, Project and Outlook.

Responsibilities

• Assist in auditing activities, bi-monthly audits and stocktaking.
• Maintain internal databases to control CP inventory and distribution.
• Prepare monthly inventory and discrepancy reports for CP records.
• Support coordination of government/contract assets (Furnished Equipment/Information).
• Act as point of contact for CP loan and procurements in absence of CP Coordinator.

Skills

Organizational skills

Auditing support

Communication

Problem-solving

Bilingual French/English

Education

Ontario Secondary School Diploma

College diploma in related discipline

Tools

Excel

Word

Access

Project

Outlook

Job description

We are seeking an organized and resourceful Customer Property Coordinator for a 16-month temporary employment at our Ottawa facility. In this onsite role, you will act as a key point of contact for the acquisition, control and disposal of client-supplied assets and data, while supporting audits, maintaining accurate records and helping address risks and discrepancies. If you are a collaborative, customer-focused professional with sound judgment, great communication skills and a commitment to delivering accurate, high-quality work, we invite you to join our team. In this role you could be:

Auditing

• Assist in the monitoring and conducting of bi-monthly GFA and GFI audits within the projects; this may include scanning the bar codes or other means of verification
• Assist with all stocktaking and Customer audits;
• Assist with the plan and host all Customer sponsored audits as detailed in Company Standard Procedures;
• Checks incoming and outgoing shipments to assure quality and accuracy.

Inventory Management

• Assist with maintains internal databases to control the CP inventory and its dispersion within the Company and supporting companies
• Provide assistance to the CP Coordinator in the control, issue and maintenance of all Government/Contract furnished Assets (G/CFA) under the direction of the CP Coordinator.
• Assist the CP Coordinator with coordinating the request, receipt, distribution and control of all CP including Government Furnished Equipment (GFE), Government Furnished Information (GFI), Government Furnished Vehicles (GFV), Government Furnished Software Licences, Contractor Furnished Equipment (CFE), Contractor Furnished Information (CFI), Contractor Furnished Vehicles (CFV) and Contractor Furnished Software Licences.

Reporting

• Prepare monthly Internal Program Review inventory reports;
• Reports all discrepancies to the CP Coordinator.
• Assist in the compiling and documenting of all transactions for data entry.

Customer Relations

• Assist the CP Coordinator in meetings with internal and external participants;
• Function as a point of contact, both internal and external, for all CP loan and procurements request in the absence of the CP Coordinator. I.E. LEISC utilizes a customer SharePoint tool Project Management Information System (PMIS);

Support

• Support the CP Coordinator with liaison with Engineering Departments, Project Management, Configuration Management, Contracts, Supply Chain Management and Vendors for GFA/CFA required by projects and subcontractors to ensure that it is obtained, tracked and monitored in accordance with company and program contract requirements.
• Perform other related duties as required

Education & Experience

Equivalent to Ontario secondary school graduation plus two full-time years of formal education in relevant courses.

A College diploma in a related discipline is considered equivalent education.

Requires 1-2 years of related experience in inventory systems, materials management.

Computer skills required: e.g. Excel, Word, Access, Project and Outlook.

Apply sound judgment, problem-solving skills and resourcefulness to investigate and resolve audit findings, database-control discrepancies and other non-routine issues.

Support the preparation, scheduling, coordination and completion of internal and external audits for DND, customers and subcontractors, including occasional travel to customer sites.

Maintain accurate audit records, identify and monitor risks, and assist with corrective actions, escalating complex matters to the supervisor when required.

What You Bring

• Ability to organize and prioritize assigned work within established schedules and timeframes while delivering accurate, high-quality results.
• Strong written and verbal communication skills, with the ability to keep supervisors and points of contact informed of progress and issues requiring attention.
• A collaborative, customer-focused approach and the ability to build positive relationships and cross-functional partnerships.
• Strong presentation and influencing skills, with a proactive approach to identifying and recommending process improvements.
• Commitment to safeguarding people, equipment and property while following established policies, procedures and risk-management guidelines.
• French and English bilingualism is preferred.

Working Environment

Daily labour including lifting, carrying, handling materials. Limited requirement to manually move significant weight.

Continuous periods of significant visual attention for reading, comparing, matching counting, data entry and proof-reading.

Works with heavy equipment and assets regularly.

Some exposure to dust/dirt and adverse weather conditions (loading docks, warehouse).

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements, including but not limited to the ability to obtain and maintain a Ca