Court Services, Court Support Clerk

The Corporation of the County of Lambton; Sarnia; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional government entity in Lambton County is seeking a Court Support Clerk to provide essential administrative and clerical support for court proceedings. This full-time role requires strong organizational skills, knowledge of the Provincial Offences Act, and proficiency in court management software. The successful candidate will play a vital role in ensuring the integrity of the court system by processing documents and providing outstanding customer service during court sessions.

Qualifications

• Completion of a Community College diploma in a related field or equivalent experience.
• Two years of related experience in a court setting or legal environment.
• Demonstrated knowledge of the Provincial Offences Act or related laws.

Responsibilities

• Provide administrative and clerical support for court proceedings.
• Ensure compliance with the Provincial Offences Act.
• Accurately process charging documents in ICON.

Skills

Exceptional organizational skills

Multi-tasking ability

Proficiency in English and French

Education

Community College Diploma/Certificate in Court Support Clerk or related field

Tools

Integrated Court Offence Network (ICON)

Court Administration Management System (CAMS)

Microsoft Word

Microsoft Excel

Zoom

Microsoft Outlook

Job description

• Division: Corporate Services
• Job Status: Full Time
• Number of Positions: 1
• Hours of Work: 35hrs per week
• Wage Rate: $25.24 - $30.10 per hour
• Posting Date: Monday, November 17, 2025
• Closing Date: Sunday, November 30, 2025

About Us

The County of Lambton is located in Southwestern Ontario, nestled along Lake Huron and the St. Clair River, next to the state of Michigan and is home to a diverse and welcoming population of approximately 128,000 residents.

The Corporation of the County of Lambton is one of the area’s largest employers with approximately 1,300 employees. The County’s seven divisions deliver hundreds of services and programs to our residents, such as emergency medical services, provincial offences court, three long-term care homes, 25 library branches, three museums, an art gallery, archives, public works, public health services, social services, planning and building services.

We are committed to sustainability, economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with our municipal and community partners.

About The Role

Reporting to the Manager of Court Services Department, the Court Support Clerk provides administrative and clerical support for court proceedings and the court administration office as assigned on a rotating basis. The Court Support Clerk is responsible to ensure processes regarding the administration of the Provincial Offences Court are properly followed, legislated time frames are strictly adhered to, and the integrity of the Ontario Court of Justice system is maintained. The position is responsible for providing accurate processing and keying of charging documents in the Provincial Integrated Court Offence Network computer system (ICON) and setting trials by following the master court plan. The position also provides a high degree of customer service to members of the public, enforcement agencies, processing fine payments and ensuring court records are updated accurately. This position is responsible for providing court support for court sessions including the operation and recording of digital recording equipment, zoom clerking and court monitor functions.

Job Duties and Responsibilities

• Provide information and assistance to the public and stakeholders using various methods of communication (i.e., telephone, email, and in person), respond to questions and provide necessary information by accessing the ICON to display and verify status of requests.
• Provide courteous, accurate and timely responses to requests for information regarding the functions, operations, and procedures necessary to conduct business with the Ontario Court of Justice, within the parameters of the Provincial Offences Act and statutory regulations.
• Performs preliminary review of forms and supporting documents to assure all pertinent information has been submitted and all rules, regulation and procedures have been met in compliance with the Provincial Offences Act.
• Prepare all necessary documents for plea of guilty and re-opening of cases being heard before a Justice of the Peace, update ICON.
• Provides administrative support services to the judiciary in respect to answering telephones, taking messages, and preparing necessary documentation for guilty pleas, re-openings.
• Maintain office filing system for provincial offences documentation.
• Sort, distribute incoming mail and processes outgoing mail, including courier mail.
• Provides data entry support of all Part I, Part II and Part III Provincial Offences act charges in the CAMS and ICON systems.

Court Monitoring

• Receives requests for Part I Provincial Offences Act trial requests and Early Resolution requests and prepares appropriate documentation.
• Ensure proper protocol and operation of court proceedings; open, close, recess, adjourn; arraigns defendants; swear in witnesses and interpreters.
• Performs duties of the Zoom clerk, including pre-court set-up, communicating with defendants, prosecution, and other stakeholders.
• Prepares and enters data into court orders including warrants, probation orders and summons for signature from the Justice of the Peace; prepares necessary documents for other court actions as required.
• Receives, records, marks, exhibits tendered as evidence in court proceedings.
• Ensures the efficient operation of all digital recording and courtroom equipment, software enabling remote, in-person and hybrid participation and proceedings.
• Records verbatim, and creates and maintains an accurate, detailed log of court proceedings.
• Receives, prepares, and updates all Provincial Offences Act dockets.
• Receives request for interpreters, prepares documents and makes necessary arrangements when interpreters are required for court proceedings.
• Completes statistical reports for the court for the purpose of measuring court utilization.
• Retrieves filed Part I’s, compiles, and matches to Fail to Respond docket.
• Check final Docket for ICON to ensure correctness.

Collections Administration

• Maintains the data integrity of the CAMS database for collection of defaulted and unpaid fines; interfaces daily dockets, payments with the ICON system; monitors and contacts defendants on monthly payment plans.
• Submits, retracts, and interfaces cases and payments to third-party collections agencies.
• Produces, sends, emails notices of overdue fine balances to defendants.
• Processes enforcement actions including drivers license suspensions, submissions to third party collection agencies, addition to tax rolls, writs of seizure and sale, garnishments, and Certificate of Defaults.
• Processes Extension of Time to Pay motions, including removal of enforcement if applicable.
• Retrieves tickets and completes the daily Case Transfer Report.

Court Administration

• Performs cashier functions by operating ICON financial screen, Point of Sale machine, e-transfers and CAMS Collect payments for all Provincial Offences Act charges.
• Ensures accurate deposits are made from all sources, counts, and validates cash and float receipts.
• Checks Fail to Respond Dockets for accuracy and up-dates information on the computer system (ICON), balances and files.
• Receives, counts, and performs proficient data entry for all Part I, Part II and Part III Provincial Offence Act charges in the Court Administration Management System (CAMS) and ICON.
• Performs searches in the Ministry of Transportation ARIS system for new addresses of defendants in default.
• Secures exhibits tendered, records and contacts parties for pick up after completion of proceedings.
• Processes MTO corrections received from ministry in the ICON system.

General

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed.
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis.

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision: Not applicable

Indirect Supervision: Not applicable

Functional Authority: Not applicable

What We Are Looking For

Minimum Formal Education

• Completion of a Community College Diploma/Certificate in Court Support Clerk, Law Clerk, or a related field and/or demonstrated equivalent on the job experience.

Experience

• Two years related experience as designated, Clerk of the Court, legal, or Provincial Offences experience.
• Demonstrated knowledge of Provincial Offences Act/Law or related equivalent
• Exceptional organizational skills with the ability to multi-task and work in a fast-paced public and formal environment.
• Experience in a computerized office. Knowledge of Integrated Court Offence Network (ICON) computer software.
• Working knowledge of Word, Excel, Outlook, Zoom and Court Administration Management System (CAMS). Ability to input Data Entry at an acceptable speed and accuracy.
• Proficiency in the French language would be an asset.

Personal information required by County of Lambton job postings is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone [phone] or Toll-free at 1-866-324-6912.