Corporate Services Coordinator - (989936.2)

University of Victoria; Victoria; Hybrid; CAD 73,000 - 95,000; Full time

Job summary

University of Victoria, Ocean Networks Canada, is seeking a Corporate Services Coordinator to support HR and corporate services with a focus on efficiency and compliance. The role includes supervising administrative staff and coordinating payroll, leave and onboarding processes.

The position offers a hybrid flex arrangement and reports to the Corporate Services Manager within ONC's Corporate Operations team. A degree in business or HR with relevant experience is required.

Qualifications

• Post-secondary degree in business, human resources or related field.
• Minimum 3 years’ progressive management experience in a unionized environment.
• CPHR designation is an asset.

Responsibilities

• Coordinate HR operations including recruitment, onboarding, payroll and leave management.
• Provide HR support to managers and staff on policy application and performance management.
• Deliver corporate services and administrative functions and supervise staff.
• Support planning through analysis, metrics and policy coordination.
• Manage office space and facilities with contractors as needed.

Skills

People management

Change management

Critical thinking

Verbal and written communication

Coaching and mentoring

Education

Bachelor's degree in business or HR

Tools

None

Job description

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Organizational Unit

University of Victoria -> VP Research -> Ocean Networks Canada

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

2 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$73,258.00 - $95,260.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG9

Start Date

9/21/2026

End Date

11/30/2027

Employee Group:

PEA - Term

# of Hires Needed

1

Category

About this Opportunity

ONC Corporate Services are seeking a candidate who is committed to valuing diversity and contributing to an inclusive and respectful work environment. The successful candidate will demonstrate strong problem-solving abilities, sound judgment, independent thinking, and analytical skills. This role also requires efficiency, accuracy, and a high level of attention to detail. and successful experience supervising administrative staff.

*This position is eligible for a hybrid flex arrangement*

The salary range for this position is:

• Recruitment range: $73,258 to $80,766. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $95,260. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.
  

Job Summary

Mandate:
Ocean Networks Canada (ONC) is a world-leading organization supporting ocean discovery and technological innovation. ONC is a not-for-profit society that operates and manages innovative cabled observatories on behalf of the University of Victoria that supply continuous power and Internet connectivity to various scientific instruments located in coastal, deep-ocean, and Arctic environments. ONC’s cable arrays host thousands of sensors distributed in, on and above the seabed along with mobile and land-based assets strategically located, instruments that address key scientific and policy issues (subsea earthquakes and tsunamis, ocean acidification, marine biodiversity, etc. within a wide range of environments).

The Corporate Operations team comprises Corporate Administration, Human Resources, and Information Technology, and conducts activities in collaboration with ONC leaders to establish tactical priorities that include the development of practical, specific, and realistic objectives that align with ONC’s Strategic Plan.

Reporting to the Corporate Services Manager (CSM), the Corporate Services Coordinator supports the CSM in the delivery of Human Resources related activities in the organization. As a key member of the Corporate Operations team, the Corporate Services Coordinator coordinates ONC’s human resources administration, and supports and delivers corporate services and administrative functions. This position also supervises corporate services administrative staff.

Objectives

• Coordinate HR operations, including recruitment, onboarding, payroll, leave management, and WorkSafeBC claims, ensuring efficient and compliant administration.
• Provide HR support to managers and staff, including guidance on policy application, performance management process, and employee development.
• Provide corporate services, including administrative systems, records management, and procedures and processes to ensure effective and compliant operations.
• Support planning and decision-making through analysis, metrics, and coordination of corporate initiatives and policies.
• In consultation with the CSM, manage office space and facilities, coordinating projects, resources, and contractors to meet operational needs.

Job Requirements

The successful candidate for this position will have a post-secondary degree in business, human resources or a related field and a minimum of three (3) years’ progressive management experience working in a unionized environment with a strong focus on the delivery of human resource services, and corporate services management. An equivalent combination of education, training and experience may be considered. A CPHR designation is an asset.

Knowledge, skills, and abilities

• Demonstrated ability to successfully implement change management and people management practices.
• Demonstrated ability to apply critical thinking and creativity in problem solving to resolve complex issues and achieving operational requirements.
• Previous experience building strong working relationships and utilizing superior communication skills to effectively manage a large employee group.
• Demonstrated superior verbal and written communication skills with experience in conflict resolution methods.
• Demonstrated ability in coaching and mentoring for continuous performance improvement.

Additional requirements

• This position may require obtaining Canadian Government security clearance

Asset

• Valid driver’s license and/or have reliable access to transportation.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.