Corporate Law Clerk

Crombie; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A real estate investment trust based in Halifax is seeking a Corporate Law Clerk to assist in corporate compliance and governance. The role requires a diploma in Law or related fields, with at least 3 years of experience in a public company or law firm. Key responsibilities include supporting leadership, maintaining corporate records, and ensuring regulatory compliance. Strong communication skills and attention to detail are essential, along with a high level of professionalism.

Benefits

Competitive compensation packages

Qualifications

• At least three (3) years experience in a public company, large private company or law firm setting.
• Previous experience in Board administration and logistics.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Assist in corporate compliance and governance.
• Provide legal support to leadership and Board of Trustees.
• Draft and review key disclosure documents for regulatory compliance.
• Maintain and organize corporate records to meet regulatory standards.
• Record minutes and materials during board meetings.

Skills

Critical thinking

Negotiation skills

Organizational skills

Time-management skills

Attention to detail

Written communication

Verbal communication

Understanding of corporate governance

Microsoft Office Suite

Legal research

Education

Diploma or degree in Law, Paralegal, Business Administration, Governance, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Legal research tools

Job description

Position Summary

Based out of Halifax, NS, the Corporate Law Clerk assists the organization in all aspects of corporate compliance and governance. The Corporate Law Clerk provides professional legal support to the SVP, General Counsel & Corporate Secretary and Executive leadership team by assisting with public company disclosures and compliance, managing corporate records, supporting the management and logistics for Crombie’s Board of Trustees, assisting with legal research, and ensuring compliance under relevant laws and requirements of regulatory authorities, proxy advisors, and key stakeholder groups are met. The Corporate Law Clerk is a trusted resource within Crombie, ensuring that all documentation and procedures meet all legal and regulatory standards, while enabling efficient and effective legal and corporate governance operations. The Corporate Law Clerk also :

• Supports the SVP, GC & CS and Executive leadership team to ensure Crombie follows all relevant best practices, governing structures, and regulations.
• Aids with the drafting, reviewing, and dissemination of key disclosure documents and reporting requirements for a publicly traded organization (e.g., Management Information Circular, Annual Information Form).
• Maintains, organizes, and disseminates key documents and records, including accountability for record management, to ensure accuracy and alignment to regulatory standards at all times.
• Supports management, logistics and advanced planning for Crombie’s Board of Trustees, Board and Committee meetings, and the Executive leadership team, ensuring proper procedures are followed before, during, and after board meetings, and liaising with the Board Chair, Trustees, and Executive leadership team as required.
• Attends and records the minutes of all board and committee meetings, disseminating materials and action items as appropriate to drive accountability and transparency while mitigating risk.
• Supports completion of board evaluation processes and ensures strong corporate compliance and awareness of proxy advisor requirements.
• Helps prepare reports, briefing materials, Board pre-read materials, corporate internal communications, including proxy statements and notices for annual general meeting, corporate policies, as well as other legal and business communications.
• Liaises with internal departments, external legal counsel, proxy advisors, and regulatory agencies to ensure robust corporate governance and compliance.
• Keeps abreast of and advises on legislative changes affecting the REIT’s business environment, regularly conducting research on various issues related to real estate, corporate governance, and regulatory compliance.
• Assists with commercial contract drafting, review and negotiation.
• Engages across all levels of the organization to create and promote a safe and respectful work environment.
• Other special projects and tasks as assigned.

The profile we are looking for

• A diploma or degree in Law, Paralegal, Business Administration, Governance, or a related field.
• At least three (3) years experience in a public company, large private company or law firm setting.
• Demonstrated critical thinking and negotiation skills to effectively manage governance, compliance, and stakeholder relations.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Understanding of corporate governance and law.
• Previous experience in Board administration and logistics.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal research tools.
• High level of professionalism and integrity.
• Ability to handle sensitive and confidential information with discretion.
• Some travel required.

If you are interested in this opportunity, please submit a cover letter and resume :

To : [e-mail]

Subject : Corporate Law Clerk – Halifax

Crombie offers competitive compensation packages tailored to each role. External salary estimate websites are not affiliated with us and are not monitored for accuracy. Specific compensation details will be discussed with selected candidates during the recruitment process. We look forward to reviewing your application.

Crombie thanks all applicants for their interest. Only those selected for an interview will be contacted.