Coordinator, Strategic Projects & Partnerships

Equality Fund; Ottawa; Remote; CAD 63,000 - 77,000; Full time

Benefits offered by this job

4 weeks paid vacation

Paid sick time

Parental leave top up

Medical benefits

Life insurance

Group RRSP

Birthday leave

Job summary

Equality Fund is hiring a Coordinator for Strategic Projects & Partnerships to manage cross-team initiatives and partner relations from a remote Canada basis. You will support scheduling, communications, and events while coordinating budgets and procurement in collaboration with two VP-level leaders.

Located anywhere in Canada, this full-time role requires strong organizational skills, English proficiency, and a commitment to feminist leadership and equity values.

Qualifications

• Strong organizational skills and ability to manage complexity.
• Effective written communication and ability to develop policies and procedures.
• Professional working proficiency in English and multilingual asset.

Responsibilities

• Serve as bilateral partner focal point for partners and inquiries.
• Support day-to-day team organization, scheduling, meetings, and travel logistics.
• Coordinate budgets, procurement, invoices, and financial processes with Finance.

Skills

Organizational skills

Written communication

Cross-team collaboration

Ethical standards

English proficiency

Multiplatform familiarity

PowerBI (asset)

Tools

PowerBI

Job description

Position: Coordinator, Strategic Projects & Partnerships

Status: Full-time, indefinite

Team: Strategy, Innovation, and Impact and Policy and Strategic Partnerships

Reports to: VP, Strategy, Innovation, and Impact and VP, Policy and Strategic Partnerships

Supervises: N/A

Language(s): English

Location: Remote, within Canada

Starting Salary: CAD $69,940.48/year

Deadline for Applications: 8 November, 2026, 11:59pm ET

ABOUT THE EQUALITY FUND

The Equality Fund is transforming the way that resources—and power—flow into the hands of women, girls, and trans people worldwide. Designed by feminists for feminists, it is a model for sustainably resourcing feminist movements everywhere, through global grantmaking, gender-lens investing, policy advocacy, and feminist philanthropy. Launched in 2019, the Equality Fund has activated $100 million to date which flows to more than 1,800 organizations working across 100 countries.

THE OPPORTUNITY

Reporting to the VP, Strategy, Innovation, and Impact and VP, Policy and Strategic Partnerships, the Coordinator plays a critical function in managing and ensuring the success of processes, projects, and initiatives across two dynamic teams: Strategy, Innovation, and Impact (SII) and Policy and Strategic Partnerships (PSP).

SCOPE & RESPONSIBILITIES

CROSS FUNCTIONAL

• Acts as bilateral partner focal point for existing and prospective partners, coordinating inquiries, quarterly partnership meetings, due diligence requests, tracking action items, and other requests for information
• Supports day-to-day team organization and operations with items such as scheduling, team meetings, engagement tracking, writing briefing notes, communication, expense submissions, timeline tracking, event logistics, presentations;
• Supports coordination of team retreat planning and other team/stakeholder events; including travel and retreat budgets and logistics;
• Liaises with Finance colleagues on behalf of the SII and PSP teams to facilitate key financial administrative processes including procurement, budgeting, invoices, administrative support, expense claims, payments, and purchase orders;
• Coordinates development and implementation of administrative policies, systems, and procedures;
• Supports and contributes to cross-organizational initiatives (ex. representing the team on internal working groups)

• Acts in accordance with our policies around nurturing a safe and respectful work environment; never engaging in harassment, coercion, sexual exploitation or abuse of any form, or anything else contrary to our code of conduct.

POLICY AND STRATEGIC PARTNERSHIPS

• Manages and produces virtual and in-person events including project timeline, technology, registration, and troubleshooting;
• Coordination of visits and conferences including program, catering, registration, hotels, per diems, meeting spaces;
• Manage and support Salesforce usage across the team, including: managing accounts, campaigns, contacts, and generating reports.

STRATEGY, INNOVATION, AND IMPACT

• Coordinate initiatives, such as the development of the Equality Fund’s annual plan, annual report to government donors, quarterly key performance measure reporting, and evaluation and learning initiatives;
• Coordinate internal and external Learning & Impact storytelling meetings and support content management for the internal Impact Library, external website;
• Support the Vice President, SII on special projects as needed.

QUALIFICATIONS & COMPETENCIES

EXPERIENCE

• Strong organizational skills, and ability to manage complexity
• Effective written communication skills, and the ability to develop policies and procedures to simplify internal and external processes
• Professional working proficiency in English
• Ability to learn and utilize multiple platforms including project management software, data analytics software, collaboration suites/platforms, enterprise resource planning, customer relationship management platforms, and generative AI; experience with PowerBI is an asset
• Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information in a confidential manner
• Ability and willingness to conduct oneself at work with high standards of ethics, integrity, and honesty
• Commitment to the work and values of the Equality Fund, which include Anti-Racism, Anti-Oppression, and Intersectionality; Feminist Leadership; Accountability; and Radical Love
• Professional working proficiency in French, Spanish, or another language is an asset

ADAPTIVE COMPETENCIES

• Flexible and responsive, understanding how to adapt processes to shifting organizational priorities; an orientation towards seeking and integrating feedback while continuing to build adaptability and a growth mindset.
• Demonstrates respect and a willingness to arrive at a solution when conflict arises.
• Collaborates within and across departments, knowing where and how to follow up.
• Able to process information across many mediums, switching contexts as needed.
• High emotional intelligence with the ability to build trust, foster collaboration, and navigate complex interpersonal dynamics.
• Ability to thrive in a nuanced, dynamic, complex environment and respond effectively to changing priorities and challenges.
• Strong communication skills, with the ability to articulate complex ideas clearly and persuasively to diverse audiences.
• Strong coordination and problem-solving skills, with the ability to identify issues and contribute to solutions.

REQUIREMENTS

• Must be legally eligible to work in Canada
• Available to travel 3-4 times per year for up to 3 weeks total per year.
• Occasional evening and/or weekend work may be required when coordinating with people in other time zones
• Willing and able to work remotely on mostly computer-based work

OUR ENVIRONMENT OF CARE

• We trust our talented team and are pleased to offer a flexible and virtual work environment.
• We are driven by our values: anti-racism, anti-oppression, and intersectionality; feminist leadership; accountability; and radical love. We believe our values are realized through collaboration, a growth and learning mindset, emotional intelligence, diversity, authenticity, a global perspective, care, and building networks. We work to share power and create space for everyone to lead.
• Equality Fund is proud to offer a comprehensive compensation and benefits package which has no waiting period and includes 4 weeks paid vacation, paid sick time, parental leave top up, medical benefits, life insurance, Group RRSP, paid birthday off, and more.
• We root our salary decisions in fairness and role-based evaluation—not self-advocacy or negotiation skill, which are often shaped by privilege, confidence, or cultural norms. As such, we provide our best offer from the start of the recruitment process based on our compensation philosophy and practices.
• Equality Fund is committed to providing and maintaining a safe and respectful workplace. We do not tolerate harassment, coercion, sexual exploitation, or abuse of any form. We recognize that those behaviors are often rooted in abuse of power, which is contrary to EF's mission to make a more equitable world for women, girls, and trans people.
• Equality Fund is an equal opportunity employer. We believe deeply in equality and value diversity of race, gender, sexual orientation, religion, ethnicity, national origin, disability, and all other protected grounds under the Ontario Human Rights Code. We welcome applications from individuals of all backgrounds and positionalities, and are committed to providing an accessible candidate experience. To let us know how we can make an accommodation or adjustment to facilitate the selection process and beyond, please reach out to [e-mail].
• This posting is for a new position.

SELECTION PROCESS

• Use of AI technology in the screening, recruitment, or selection process: Every application is reviewed by a person on our team, and people make every decision about who moves forward and who we hire. We don't use AI to screen, score, or rank candidates. We may use Fathom, an AI notetaking tool, to record and transcribe virtual interviews so we can stay focused on the conversation and keep accurate notes.
• Equality Fund’s People, Equity, and Culture team will work with the hiring manager to do an initial screening of applicants. Please make sure to detail your experience in your resume/cover letter to ensure the committee has the information they need to assess your qualifications for the role. This process takes about 1 week from the application deadline.
• When there are many candidates who pass the initial screening, the People, Equity, and Culture team may conduct 15-30 minute phone screening calls.
• The hiring committee will conduct first round interviews with selected candidates. Candidates will be sent the interview questions 48 hours in advance of their scheduled interview. Candidates are welcome, but not expected or required, to send any questions they have for the hiring committee in advance of the interview. These interviews usually occur 1-2 weeks after the application deadline.
• The hiring committee may conduct a second round of interviews, which may include an assignment.
• The People, Equity, and Culture team will conduct reference checks for the candidate to whom they intend to extend an offer. This process usually takes about 1 week.
• The People, Equity, and Culture team will initiate a background check. This is intended to safeguard Equality Fund employees, grantees, and the organization. We recognize that some communities experience systemic over-policing. As such, only findings related to harassment, exploitation, coercion, sexual exploitation, fraud, abuse, or other findings specifically relevant to the duties of the role will be considered in relation to one’s eligibility for employment.
• The People, Equity, and Culture team will send the selected candidate an Employment Agreement, which the candidate will have time to review and return.

JOIN US!

Though we work to respond to all applicants, at times we may only be able to follow-up with those selected for an interview.