Coordinator, Renal & Critical Care

Halton Healthcare; Oakville; Presencial; CAD 48.000 - 61.000; Jornada completa

Descripción de la vacante

Halton Healthcare is seeking an Administrative Assistant to support the Renal and Critical Care Programs. You will facilitate calendar management for the Program Director and Medical Directors, maintain files, prepare meetings, and handle communications to keep daily operations on track.

The role involves coordinating external engagements, preparing board and program reports, assisting with payroll adjustments, onboarding new staff, and ensuring confidentiality and high service standards in a

Formación

• Office administration diploma or equivalent experience required.
• Minimum of 3 years as an Administrative Assistant supporting multiple people.
• Experience as a Coordinator preferred and hospital setting preferred.
• Medical terminology certificate or equivalent experience required.
• Demonstrates tact, confidentiality and excellent computer skills.
• Proficient with Word, Excel, Outlook and PowerPoint; familiarity with eSchedule/API and Meditech is an asset.
• Strong time management, interpersonal and customer service skills.

Responsabilidades

• Calendar coordination for program leaders and meetings.
• File management and record retrieval for the team and external agencies.
• Meeting preparation from invitation to minutes and action items.
• Professional communications and memos; coordinate external engagements.
• Service delivery tasks including supplies, IT issues, payroll adjustments, and onboarding.

Conocimientos

Time management

Interpersonal skills

Customer service

Communication skills

Confidentiality

Team coordination

Educación

Office administration diploma

Medical terminology certificate

Herramientas

Word

Excel

Outlook

PowerPoint

eSchedule/API

Meditech

Descripción del empleo

• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri - 7.5 hour day shifts
• Employment Status: Permanent Full-time

Company Description

Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers.

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with 'exemplary patient care, always' at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

This is what you'll be doing:

Providing coordination and administrative assistant support to the Renal and Critical Care Programs by facilitating daily operations through support of the Program Director and Medical Directors with administrative and clerical functions including:

Calendar Coordination

• Day to day planning to optimize calendar and address priority requests
• Gathers necessary information related to upcoming appointments
• Holistic approach to scheduling eg: Leaves time at the end of the day for leader to wrap up and prepare for next day
• Keeps multiple leaders individually informed on their projects and status of work
• Plans weekly touch-base meeting to confirm daily priorities, clarify assignments, get answers to questions, or resolve open issues.
• Responsive to the emerging needs and requirements of the leader
• Ensures submissions to outside agencies (e.g. Ontario Health, CCSO and ORN) are completed and deadlines met
• Assists with internal report preparation (e.g. board reports)
• Supports physicians as needed e.g.Input and update on call for Nephrology physicians in SPOK
• Supports program managers as needed

File Management

• Creates and maintains file folders (hard copy or on line) as required; ensures all relevant information is filed and can be easily retrieved

Meeting Preparation and Implementation

• Timely execution of all important steps in all meeting stages:
  • pre-meeting - ensures all stakeholders are invited and provided with attachments as appropriate, room booking as required, teleconference or videoconference arranged as needed
  • meeting proper - ensures room is set up/teleconference or videoconference connected if needed and minutes taken
  • post-meeting - follows up with meeting attendees to coordinate action items; completes minutes in a timely manner
• Works skillfully with outside peers to coordinate external engagements, logistics, presentations and regional activities.
• Coordinates quarterly performance reviews with Halton Healthcare and the Ontario Renal Network (ORN) and relevant Critical Care partners

Communication

• Professionally prepares and sends memos and communications as requested
• Promotes a "healthy" work spirit

Service Delivery

• Orders supplies and materials as needed
• Arranges for completion of work orders eg: IT issues, furniture moves etc.
• Completes payroll and payroll adjustments
• Assists with preparations for interviews i.e. room booking, coordination with candidates, preparing packages etc
• Assists with onboarding of new team members
• Arranges 'Lunch & Learns' for staff
• Assists with completion and submission of Expense reports and invoices for payment
• Supports corporate activities as needed

Qualifications

• Office administration diploma from a recognized college or equivalent experience required
• Minimum of 3 years of experience as an Administrative Assistant working for multiple people required
• Experience as a Coordinator preferred
• Experience in a hospital setting preferred
• Medical terminology certificate or equivalent experience required
• Demonstrates tact, diplomacy and ensures confidentiality is maintained
• Excellent knowledge of computer software programs and applications i.e Word, Excel, Outlook, PowerPoint
• Experience in eSchedule/API and Meditech considered an asset
• Excellent time management and interpersonal skills
• Demonstrated commitment to customer service
• Satisfactory employment and attendance record
• Must be physically able to do the job
• Understanding and commitment to the hospital's mission and values
• Excellent verbal and written communication skills

Additional Information

Hours: Monday to Friday, 7.5 hour days (Hours are subject to change based on operational needs)

Salary: $34.555 to $43.207 per hour

Date Posted: October 14, 2026

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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