Coordinator – Projects and Operations

Lemay; Montreal; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Montreal is seeking a Coordinator for Projects and Operations. This hybrid role involves internal project coordination and operational support. The successful candidate will manage schedules, support resource planning, and facilitate collaboration among various stakeholders. Ideal candidates should have a relevant degree and 2 to 5 years of coordination experience. Proficiency in Microsoft 365 and bilingualism in English and French are essential. Competitive compensation and flexible benefits are offered.

Benefits

Flexible group insurance program

3 weeks of vacation minimum

Office closure between Christmas and New Year

Gym access

Telemedicine platform

Qualifications

• 2 to 5 years of experience in coordination or operations management.
• Experience in architecture, engineering, or construction is an asset.
• Strong adaptability: enjoy challenges and the unexpected.

Responsibilities

• Ensure administrative management of projects, tracking schedules and milestones.
• Support resource planning and be the main point of contact.
• Contribute to improving internal processes and documentations.

Skills

Microsoft 365 proficiency

Process structuring

Team collaboration

Communication in English and French

Attention to detail

Initiative

Education

University degree in administration, project management, or related field

Tools

Microsoft Dynamics 365

Power BI

SharePoint

Job description

Company Description

Founded by passionate consulting engineers who specialize in innovative building structure design, ELEMA has mastered an approach built on open communication and collaboration, both within our team and with our clients and construction industry partners.

With proven expertise across diverse projects, ELEMA leads the industry in bringing the most ambitious structural visions to life, working with concrete, steel, structural timber, aluminum, and structural glass.

Our transdisciplinaryteam is guided by one philosophy: masterfully responding to the architectural subtleties and inherent structural challenges of each project.

This approach enables us to provide our clients and partners with elegant, innovative, and optimized structural solutions that integrate exceptional quality at every project stage.

Job Description

The Coordinator – Projects and Operations position is hybrid, at the intersection of internal project coordination and operations support. The successful candidate will contribute to optimizing processes, structuring information, and ensuring project follow-up in a constantly evolving context.

This key role is based on collaboration with various stakeholders: management, project managers, external partners, and colleagues from other departments.

What you will accomplish with us

Internal Project Coordination

• Ensure administrative management of projects, including tracking schedules and key project milestones (e.g., deliverables, kick-off meetings, phase progress, effort reviews and budget tracking, etc.).
• Support resource planning (e.g., workload tracking, links between projects and availability).
• Be the main point of contact for team members, management, and clients.

Administrative Operations and Optimization

• Participate in current operations, notably: billing schedule, coordination with finance, data updates in our CRM (Dynamics 365).
• Support document migration to SharePoint and ensure proper file structure.
• Contribute to continuous improvement of internal processes: identify pain points, propose solution paths, document procedures.
• Collaborate with the team in implementing innovative solutions (Power BI, automation, AI integration, or intelligent tools).
• Draft service proposals, contractual agreements, and payment requests.

Qualifications

• University degree in administration, project management, or related field.
• Relevant experience of 2 to 5 years in coordination or operations management.
• Experience in architecture, engineering, or construction is an asset.
• Strong proficiency with Microsoft 365 suite (Outlook, Teams, Word, Excel, SharePoint, Planner).
• Comfort with tools like Power BI, Dynamics 365, or Power Automate is an asset.
• Ability to structure processes, create simple and effective tools, and facilitate collaboration between teams.
• Initiative, rigour, and great attention to detail.
• Team spirit and collaborative approach.
• Strong adaptability: enjoy challenges and the unexpected and demonstrate solid ability to prioritize.
• Ability to communicate clearly in writing and orally in English and in French as well.

Why join our team?

• To actively participate in the evolution of an engineering firm that values innovation, rigour, and people.
• To evolve in a position that offers great latitude, diversity of mandates, and close collaboration with management.
• To contribute to concrete projects and truly make a difference daily.

Additional Information

What we offer

ELEMA considers the development and well-being of our team members to be absolute priorities. We therefore offer the following benefits:

• Stimulating large-scale projects.
• Competitive compensation.
• Flexible group insurance program (health and dental insurance).
• 3 weeks of vacation minimum.
• Office closure between Christmas and New Year.
• Social activities throughout the year.
• Gym access.
• Telemedicine platform.

Please note that only candidates whose application has been selected will be contacted for an interview.