Coordinator, Permitting (Contract)

Aecon Concessions; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading Canadian infrastructure firm is looking for a Permitting Coordinator for a 12-month contract position. The role involves supporting utility and telecom projects through comprehensive permit management, which includes assembling complex permit packages, tracking approvals, and collaborating with municipal authorities. Candidates should have at least 2 years of relevant experience and possess strong organizational and communication skills. This position offers an opportunity to contribute to meaningful infrastructure projects in a collaborative environment.

Qualifications

• 2+ years of experience coordinating permits for utilities or construction; telecom background preferred.
• Familiarity with municipal consent processes, traffic control submissions, and utility attachment requirements.
• Comfortable reading plan/profile drawings.

Responsibilities

• Assemble and submit complex permit packages.
• Verify package completeness prior to submission.
• Follow up with authorities for status updates and capture comments.

Skills

Permit coordination

Detail-oriented

Strong communication skills

Customer-focused approach

Education

Diploma or degree in Civil/Architectural Technology, Urban Planning, or related field

Tools

MS Office

Permit tracking systems

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to [e-mail].

Location

Toronto, ON, CA Lachine, Quebec, CA

Operating Sector: Telecommunications

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best‑in‑class Aecon community!

Company & Position Overview

Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. At Aecon Utilities, we’re committed to delivering infrastructure projects that are not only efficient and innovative but also grounded in safety and sustainability. Our mission is clear: to be the partner of choice in utility construction by driving excellence in everything we do.

As part of Aecon’s Utilities sector, the Aecon Utility Engineer (AUE) team plays a pivotal role in supporting construction through in‑house engineering expertise. AUE is dedicated to enhancing project outcomes by integrating value‑added quality management assurance programs that meet and exceed client expectations.

We’re looking for passionate professionals who thrive in a collaborative environment and are ready to contribute to impactful projects that shape communities. If you’re driven by purpose and want to be part of a team that builds with integrity and innovation, Aecon Utilities is where your career can thrive.

Please note this is a 12‑month contract position.

What is the Opportunity?

AUE is seeking a Permitting Coordinator to support utility and telecom projects through end‑to‑end permit management. You’ll assemble and submit complex permit packages, track approvals, and collaborate with internal teams and municipal authorities to keep projects moving efficiently.

What You’ll Do Here

• Assemble permit packages (i.e., Municipal Consent, utility attachments, ROW/road occupancy, traffic control, encroachment, hoarding, tree, rail/conservation/MTO) using approved templates.
• Verify package completeness—including checklists, signatures, fees, drawings, TMP/TTC plans, engineering sketches, utility locates, and photos—prior to submission.
• Submit applications via municipal portals or email, ensuring correct formats, fees, and naming conventions.
• Follow up with authorities to obtain status updates; capture comments and route to Design/CAD; coordinate resubmissions until approval.
• Distribute approvals and conditions to the project team; ensure conditions are reflected in IFC packages and construction plans.
• Maintain an accurate permit tracker (IDs, scope, jurisdiction, submission dates, comments, conditions, fees, expiry/renewal) in SharePoint or NetX.
• Publish weekly permit status reports and highlight risks to Project Managers and clients; elevate blockers early.
• Archive approvals, correspondence, and compliance evidence for audit readiness; manage renewals and amendments as needed.

What You Bring to the Team

• 2+ years of experience coordinating permits for utilities or construction; telecom background preferred.
• Familiarity with municipal consent processes, traffic control submissions, and utility attachment requirements.
• Comfortable reading plan/profile drawings; proficient with MS Office and permit tracking systems.
• Highly organized and detail‑oriented; able to manage competing deadlines across multiple jurisdictions.
• Strong communication skills and a professional, customer‑focused approach when working with authorities and clients.
• Diploma or degree in Civil/Architectural Technology, Urban Planning, or a related field is considered an asset.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.