Coordinator, Global Mobility

Stantec; Edmonton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading global professional services company is seeking an experienced Coordinator for their Global Mobility team in Edmonton. The role involves coordination of external services, management of immigration agreements, and supporting business travelers. The ideal candidate should have at least 3-4 years of administrative experience, strong communication skills, and the ability to handle confidential information. This position offers full-time hours in a hybrid work environment.

Benefits

Health, dental, and vision plans

Wellness program

Registered retirement savings plan

Paid time off

Tuition reimbursement

Qualifications

• Minimum 3-4 years providing administrative support in a corporate environment.
• Proven ability to apply attention to detail and research quickly.
• Strong written and verbal communication skills required.

Responsibilities

• Coordinate services with external vendors for tax, relocation and immigration.
• Prepare agreements for employees and partner with Talent Acquisition.
• Manage the Global Mobility inbox and service request tickets.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Communication skills

Ability to manage workflow

Problem-solving skills

Education

Certificate or Diploma in Office Administration, Business Administration or Human Resources

Job description

AtStantec,wehavesomeoftheworld’sleadingprofessionalspassionateaboutenablingourbusinessto beitsbest.Our businessteamsincludefinance,procurement,humanresources, informationtechnology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

We are looking for an experienced Coordinator to join our Global Mobility team. In this role you will work with a group of Global Mobility Professionals based in Canada, United States, India, the UK and Australia. Our team provides support to business travelers, temporary assignments, permanent relocations, and expatriate tax compliance and planning.

Your Responsibilities

• Coordinate with external vendors and initiate tax, relocation and immigration services.
• Prepare immigration, assignment, and relocation agreements for Stantec employees. Partner closely with the Talent Acquisition team for any new hires receiving relocation support.
• Coordinate tax payments associated with International Assignments as directed by the Global Mobility Tax Manager.
• Support our North American immigration team with case management and processes as required.
• Manage the Global Mobility inbox and review, assign and manage all service request tickets received by the Global Mobility team.
• Prepare business travel letters for employees and support the HR teams in checking visa and immigration requirements.
• Data entry and maintenance of Stantec’s Human Resources Information System and Global Mobility files.
• Continuous review and updating of Global Mobility documents and resources as requested.
• Oversee vendor invoicing and processes as required.
• Assist with Global Mobility data reporting and cost analysis.
• Assist in supporting the Global Mobility team with related projects and day-to-day administration as required.

Qualifications

Your Capabilities and Credentials

• Proven ability to apply attention to detail, research, and gain knowledge quickly.
• Strong interpersonal, organizational, written and communication skills.
• Ability to set priorities and manage workflow under strict deadlines and competing demands.
• Ability to maintain confidentiality and appropriately handle confidential information.
• Highly motivated, proactive, positive, and solution focused.
• Strong attention to detail and accuracy.
• Ability to proactively resolve issues and improve processes.
• Ability to work with minimal supervision.
• Able to deal with ambiguity and reprioritize tasks in response to unexpected changes in faced paced environment.

Education and Experience

• Minimum of 3-4 years of experience providing administrative support in a corporate environment.
• Certificate or Diploma in Office Administration, Business Administration or Human Resources or equivalent amount of education and experience

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About the Team

Pay Transparency:In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Job Info

• Job Identification 1003525
• Posting Date 12/23/2025, 05:35 PM
• Degree Level Bachelor's Degree
• Job Schedule Full time
• Job Shift Day
• Locations 300-10220 103 Avenue NW, Edmonton, AB, T5J 0K4, CA 100-300 Hagey Boulevard, Waterloo, ON, N2L 0A4, CA (Hybrid)