Coordinator - Facilities Management

Deer Lodge Centre; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

A health care facility in Winnipeg is looking for a candidate to provide clerical support to management, manage work orders, and handle project responsibilities. The ideal applicant will have at least five years of administrative experience, preferably in health care, possess excellent communication skills, and hold a relevant degree. Proficiency in software tools such as Word and Excel is required, along with the ability to manage competing priorities.

Qualifications

• Five years' experience in an administrative role required.
• Demonstrated strong listening, verbal, and written communication skills.
• Experience coordinating multiple projects concurrently required.

Responsibilities

• Provide clerical support to the Director and Manager.
• Manage the work order system.
• Take on project management responsibilities.

Skills

Excellent verbal and written communication skills

Excellent interpersonal skills

Ability to work independently

Ability to manage multiple demands

Ability to type up to 30-50 wpm

Experience in customer service

Education

High school education (Manitoba standards)

Bachelor’s Degree in relevant field

Tools

Word

Excel

SAP

ESP

Computerized Maintenance Management System (CMMS)

Job description

Position Overview

• Clerical support to the Director and Manager of Facilitates Management and Support Services.
• Manages the work order system.
• Project management responsibilities.
• Security responsibilities.
• Financial management responsibilities.
• Quality management responsibilities.

Experience

• Five years' experience in administrative role within; facilities management, building systems, construction, or related discipline required. Preference will be given to those with experience in health care.
• Demonstrated strong listening, verbal and written communication skills.
• Demonstrated strong problem-solving skills required.
• Demonstrated experience in coordinating multiple projects concurrently required.
• The following would be assets : Training and experience in financial management. Knowledge of facilities management, building systems, and the construction industry. Experience writing, issuing and evaluating requests for proposals. Experience in quality management. Experience with filing, recordkeeping, and data-entry is required. Will be required to work in high demand environment with competing priorities. Work with staff from different trades and disciplines in a unionized environment.

Education (Degree / Diploma / Certificate)

• Complete high school education Manitoba standards, required.
• Bachelor’s Degree in Administration, Facilities Management, Office Management or another field which focuses on developing critical thinking and project management skills.
• A combination of education and experience may be considered.

Certification / Licensure / Registration

• Driver's license and access to a vehicle preferred.

Qualifications and Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work independently, within a team, and as a team leader.
• Ability to manage multiple demands.
• Ability to type up to 30-50 wpm.
• Experience in in Word, Excel, SAP, ESP and Computerized Maintenance Management System (CMMS).
• Experience in a customer-service setting, and experience managing complaints.

Physical Requirements

• Required to work for long periods of time at a computer.
• Will be required to visit locations throughout the hospital, and travel between sites with regularity.