Coordinator, Facilities Maintenance

Run my Accounts AG; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

RRSP matching

Professional development opportunities

Generous PTO

Green transit allowance

Work from home days

Job summary

Applied Pharmaceutical Innovation (API) is seeking an organizational specialist to maintain the operational assets of a GMP pharmaceutical facility. The role focuses on planning preventive maintenance, coordinating with service providers, and managing asset records on-site.

Responsibilities include scheduling maintenance and calibration, monitoring due dates, and collaborating with cross-functional teams to meet performance targets, regulatory readiness, and documentation standards.

Qualifications

• Excellent verbal and written communication skills.
• Strong analytical, organizational, and time management abilities.
• Experience with equipment maintenance or asset management systems is a plus.

Responsibilities

• Coordinate planned maintenance and calibration scheduling for GMP facilities.
• Monitor due dates and proactively schedule maintenance activities.
• Collaborate with Operations, Analytical, and Microbiology teams to ensure timely completion.

Skills

Verbal communication

Written communication

Analytical thinking

Time management

Detail-oriented

Problem solving

Education

Post-secondary degree/diploma in business/ops/logistics

Tools

MS Office Suite

Maintenance/Asset Mgmt systems

Job description

Applied Pharmaceutical Innovation (API) brings life‑saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laser focused on making a dramatic positive impact with everything we undertake.

When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canada’s life sciences sector.

This role is an organizational specialist responsible for a variety of tasks related to maintaining the operational assets of a pharmaceutical facility. The responsibilities include planning and implementing preventative maintenance, liaising with service providers and the Maintenance Team, performing regular inspections of supplies, and managing the asset database.

Please note this position requires full-time on-site presence.

Key Responsibilities, include but are not limited to:

Maintenance & Calibration Coordination

• Coordinate planned maintenance and calibration scheduling and tracking for GMP manufacturing facilities and GMP laboratory facilities
• Monitor maintenance and calibration due dates and proactively schedule activities to support manufacturing, laboratory, and equipment utilization targets
• Collaborate with Operations, Analytical, and Microbiology teams to ensure maintenance and calibration requirements are completed in a timely manner

Asset Management & Performance Monitoring

• Utilize trending tools to monitor equipment usage, maintenance and calibration intervals, and asset performance
• Identify overdue activities, equipment exceptions, and performance concerns, escalating issues as appropriate

Documentation & Records Management

• Create, maintain, and distribute work orders, reference SOPs, logbooks, and maintenance and calibration records as required
• Review completed work orders, reference SOPs, logbooks, and calibration and maintenance records as required
• Ensure all team members follow accurate, contemporaneous documentation principles

Quality & Compliance

• Assist in maintaining the quality system by ensuring SOPs, maintenance and calibration records, compliance documentation, and asset information remain accurate and up to date
• Ensure departmental readiness for internal audits and regulatory inspections

Continuous Improvement

• Support continuous improvement initiatives related to maintenance and calibration planning and operational efficiency

Qualifications - (Education, Certification, Degree, Skills, Knowledge, etc.)

Education

• Post‑secondary degree or diploma in business, operations management, logistics, or a related field.

Experience:

• 1-3 years in an administrative, maintenance coordination, asset management, or similar role.
• Strong proficiency with MS Office Suite (Word, Excel, Outlook) is required.
• Experience working with equipment maintenance systems or asset management systems is a plus.

Personal Competencies

• Excellent verbal and written communication skills
• Strong analytical, organizational, and time management skills
• Ability to manage multiple priorities and deadlines
• Detail‑oriented with a proactive approach to problem solving

Working Conditions:

• Required travel between Edmonton API sites.
• This position requires you to be on site.

Additional Required Documents to Support Application

• Applications submitted without a resume AND cover letter will not be reviewed.

Perks and Benefits at API

• Comprehensive Health Coverage: At API, we prioritize the well‑being of our employees. We offer a comprehensive health coverage plan. Our premiums are 100% covered, ensuring that you and your dependents receive the necessary healthcare support.
• Retirement Savings: API offers a RRSP Matching Program. Employees may be eligible to participate, with API matching of contributions up to 1-3% of base salary, in accordance with program terms.
• Professional Development Opportunities: We foster a culture of continuous learning and growth. API provides access to various professional development opportunities, including training programs, workshops, conferences, and certifications. We encourage employees to enhance their skills, broaden their knowledge, and stay updated with the latest advancements in the life sciences industry.
• Collaborative and Inclusive Environment: At API, we believe in the power of collaboration and diversity. We foster an inclusive work environment that values and respects individuals from all backgrounds. We promote teamwork, open communication, and a supportive atmosphere where everyone's contributions are valued.
• Generous Paid Time Off: We understand the importance of taking time off to recharge and maintain a healthy work‑life balance. API offers a generous paid time off (PTO) policy that includes vacation days, medical/personal days, and holidays. We encourage our employees to prioritize their well‑being and enjoy quality time away from work.
• Green Transit Allowance: Employees based out of an office are eligible to enroll in our green transit program, which promotes the use of environmentally friendly modes of transportation. By participating in the program, you commit to making green transit your primary mode of transportation for at least 75% of your commute to and from work. Green transit includes walking, biking, carpooling, and public transportation.
• Work From Home: Eligible employees are entitled to 20 Work from Home days, this is subject to job function, company needs, and manager approval.

Our team, clients, and stakeholders come from a variety of backgrounds. In recruiting for our team, we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences, education, culture, gender, race, sexual orientation, religious or ethnic background, neurodiversity, and cognitive and physical ability.

Before employment, successful candidates will be required to meet the requirements of a pre‑employment screening, which includes background reference checks, educational credential verification, and criminal reference checks.

This position will remain open until filled.