Coordinator, Facilities.

Coca-Cola Canada; Sydney; On-site; CAD 45,000 - 60,000; Full time

Job summary

A beverage company located in Cape Breton Regional Municipality, Sydney is seeking a Coordinator for Facilities to manage procurement and building operations. Responsibilities include data entry, inventory management, and ensuring compliance with safety standards. The ideal candidate holds a bachelor's degree in accounting or finance and has experience in an administrative role, particularly within manufacturing or distribution environments.

Qualifications

• 1+ years of experience in an office admin / executive assistant role.
• Advanced knowledge of Microsoft Office applications.
• Experience in a sales, distribution or warehousing environment preferred.

Responsibilities

• Maintain strict confidentiality on highly sensitive matters.
• Create and enter data into spreadsheets.
• Daily warehouse inventory maintenance and reconciliation.
• Count all full goods and raw materials in the warehouse.

Skills

Confidentiality

Data entry

Inventory management

SAP knowledge

Microsoft Office

Education

Bachelor's degree in accounting or Finance

Tools

SAP

Microsoft Excel

Job description

About This Opportunity

Reporting to the Manager, Finance, Building services, Credit and Collections, the Coordinator, Facilities is the linchpin of procurement and building operations, ensuring seamless internal processes and maintenance. Their responsibilities include creating purchase orders, managing software assignments, and serving as the primary contact for suppliers and clients, while also maintaining the building’s operating needs. In building operations, they coordinate maintenance, manage security access, and ensure compliance with health and safety standards. Additionally, they play a key role in event planning, coordinating with vendors, and providing support during team member absences, all to maintain an efficient and welcoming facility.

Responsibilities

• Maintain strict confidentiality on highly sensitive matters.
• Create and enter data into spreadsheets.
• Scribe as required to document meeting minutes and action items.
• Miscellaneous admin requests as required.
• Daily warehouse inventory maintenance and reconciliation.
• Count all full goods and raw materials in the warehouse on a daily basis, and reconcile against SAP inventory levels.
• Research and reconcile daily inventory variances. Reconcile the daily, monthly, and annual inventory to the SAP computer system.
• Identify and report close dated product.
• Other duties or special projects.

Qualifications

• Bachelor's degree in accounting or Finance or Equivalent Business Experience preferred.
• 1+ years of experience in an office admin / executive assistant role.
• Advanced knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications.
• SAP knowledge an asset.
• Experience in Manufacturing, or Distribution and Warehouse Operations, Finance or Accounting, or Audit Experience preferred.
• Experience in a sales, distribution or warehousing environment preferred.