Coordinator, Event Delivery

Queen's University; Eastern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prestigious educational institution in Kingston, Ontario is looking for an Event Coordinator to oversee the planning and delivery of athletic and recreation events. The Coordinator will manage day-to-day operations, ensuring exceptional fan experiences, and will lead a student staff team. Responsibilities include budgeting, on-site event management, promotional planning, and coordinating with various internal and external groups. This role requires flexibility in hours, including evenings and weekends.

Responsibilities

• Identifies and creates event designs, concepts, and approaches to ensure that events meet objectives.
• Plans, stages and evaluates a variety of key and/or high‑profile events.
• Prepares content for websites and other marketing material.
• Develops an annual promotional plan.
• Leads on‑site decisions as primary contact during event delivery, providing support for escalated issues and ensuring most efficient solutions.
• Coordinates event‑specific budgets, timelines, and other aspects of the event project.
• Prepares and analyzes event data and reports findings to key stakeholders.
• Directs, allocates, and supervises the work of other staff.
• Coordinates game/event attendance with various internal and external groups.
• Other duties as required in support of the department and/or unit.

Job description

A Brief Overview

Under the direction of the Manager, Event Delivery & Engagement, the Coordinator supports the planning and delivery of all Athletics and Recreation events and varsity sport activities. The Coordinator will also oversee the day‑to‑day operations and will develop and execute detailed event work plans for the 140+ varsity events each year, as well as annual special events. This position is responsible for the planning and execution of internal and external events, managing a student staff team that is responsible for ensuring an exceptional fan experience for anyone attending our events. This position supports the effective planning, promotion, registration, implementation, and evaluation of strategic events activities and other knowledge sharing, outreach and professional development programs. This position directs, allocates, and supervises the work of other staff. The schedule for this position requires the incumbent to work variable hours on a regular basis, including evenings and weekends.

What you will do

• Identifies and creates event designs, concepts, and approaches to ensure that events meet objectives.
• Plans, stages and evaluates a variety of key and/or high‑profile events.
• Prepares content for websites and other marketing material.
• Develops an annual promotional plan.
• Leads on‑site decisions as primary contact during event delivery, providing support for escalated issues and ensuring most efficient solutions.
• Coordinates event‑specific budgets, timelines, and other aspects of the event project.
• Prepares and analyzes event data and reports findings to key stakeholders.
• Directs, allocates, and supervises the work of other staff.
• Coordinates game/event attendance with various internal and external groups.
• Other duties as required in support of the department and/or unit.