Coordinator, Document Control

Magna International Limited; Newmarket; On-site; CAD 55,000 - 70,000; Full time

Job summary

Magna International Limited in Newmarket, Ontario, is seeking a Document Control/Change Management professional to support engineering documentation across CAD/PLM systems. You will guide personnel, train on procedures, validate changes, and ensure data integrity for IMDS submissions.

The role requires a post-secondary diploma, strong communication, and a proactive approach to continuous improvement. You may work with multiple CAD platforms and collaborate with cross-functional teams.

Qualifications

• Post-secondary diploma/certificate in an engineering-related field preferred.
• Understanding of documentation, traceability and databases.
• Ability to communicate diplomatically across organizational levels.
• Experience with Change Management and document control processes.
• Proficient in Microsoft Office; CAD familiarity beneficial.
• Knowledge of APQP and IATF-16949 standards is an asset.

Responsibilities

• Undertakes daily Document Control within the Change Management Process.
• Provides guidance on documentation and Change Management to personnel.
• Delivers training on procedures, processes, and business rules.
• Performs validation testing on proposed updates to Change Management.
• Identifies, reports, investigates, and resolves customer issues.
• Manages IMDS submissions and data integrity activities.
• Ensures documentation tasks are performed accurately and on time.
• Approves WACTS to Ford and handles revisions in CAD-related work.
• Revises components/assemblies for new/existing customers and workflows.
• Reviews CAD designs (3D/2D) per internal guidelines and PLM storage.
• Maintains drawing standards and ensures proper change sequencing.
• Moves between CAD platforms and learns new software as needed.
• Supports continuous improvement and adherence to policies.

Skills

Documentation control

Traceability

Interpersonal skills

Diplomacy & tact

Persuasive

Customer rapport

Organizational skills

Multitasking

Technical presentation

MS Office (Outlook/Word/Excel/PowerPt/

Independent work

Change Management

Document Control systems

APQP/IATF-16949 awareness

Engineering docs & blueprints

CAD knowledge

Data/file structures

Data transfers/translations

Policies & continuous improvement

Education

Post-secondary diploma/certificate

Tools

MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Power BI

Job description

Job descriptions may display in multiple languages based on your language selection.

What We Offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary

Magna Mechatronics & Mirrors develops intelligent access and vision systems that enhance vehicle safety, functionality, and user interaction. As a global automotive supplier and full-system partner, Magna brings together expertise across Mechatronics and Mirror systems to deliver integrated solutions that support the evolution of vehicle architectures.

Responsibilities

Job Responsibilities:

• Undertakes the daily Document Control activities of the Change Management Process so that all change items and processes are consistently attained on a weekly and monthly basis
• Provides the direction and assistance to company personnel on the documentation and Change Management process when necessary.
• Provides training to Closures personnel in procedures, processes and business rules relating to documentation and the Change Management Process when necessary.
• Performs validation testing on proposed updates and changes to the Change Management Process.
• Assists and coordinates, when necessary, identifying, reporting, researching, and resolving customer (internal/external) problems/concerns.
• Assists, when necessary, in the daily Document Control activities related to IMDS submissions from supplier and to customers and activities related to Internal & External Data Integrity.
• Is responsible for the tasks of daily Document Control
• Approves WACTS to Ford
• Generally assigned to revise components and assemblies. Assignments will include programs with existing and new customers, the introduction of new technology, accelerated development cycles and integrated product lines.
• Generates innovative solutions to problems that resolve issues on projects.
• Reviews CAD designs (3D & 2D) based on internal and customer input/requirements following internal guidelines & best practices.
• Follows CAD file management best practices, and individual CAD file data integrity, based on company standards.
• All CAD is stored in the corporate PLM
• Complexity of the design may extend up to vehicle system level.
• Able to understand drawing standards and formats and making sure the standards are followed with an instructive worklist
• Understand the basics of our internal change management, and how our standards interact with customer change management systems, in order to ensure accuracy and proper protocol
• Ensures accurate execution of assignments related to Engineering Change Notices while maintaining proper revision levels and change sequencing.
• Willingness to move between CAD platforms as applicable, capable of learning new software as required
• Possesses ability to perform data transfers and translations, as needed.
• Understands and follows existing policies, procedures, work instructions and standards and makes recommendations for continuous improvements.
• Follows Magna’s Code of Conduct & Ethics and related compliance policies
• Perform other duties as required

Salary Range:

$55,000-$70,000 Annual

Vacancy Status:

New Vacancy

Qualifications & Skills

• Completion of Post-Secondary diploma / certificate. Preferably in an engineering related field of study
• Basic understanding of documentation, databases and traceability
• Good interpersonal skills and ability to work in a team environment.
• Strong ability to communicate with diplomacy and tact (written and oral) across various organizational levels.
• Must be persistent and persuasive in their conduct.
• Builds rapport well with internal and external customers and has a demonstrated ability to leverage resources to drive issues from open-to-closed through both formal channels and informal networks.
• Basic organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines
• Ability to multi-task while consistently maintaining high levels of accuracy / attention to detail.
• Able to present technical information in a clear manner
• Proficient in Microsoft Office Suite Programs (Outlook, Word, Excel, PowerPoint & Teams)
• Must be capable of working independently.

Assets

• Experience and knowledge in Change Management and/or Document Control Related Release Systems
• Knowledge of Customer Authorizations procedures (WERs, Chrysler CNAs, EWOs, Spec Tenders, D Notes, AEKOs, etc…)

• Knowledge of APQP and IATF-16949 Standards
• Advanced knowledge and use of MS Office Suite Programs (Excel, Word, PowerPoint, Teams, Power BI)
• Experience working with engineering documents and blueprints
• Basic knowledge of CAD technology
• Data and file structures
• Change management

Awareness, Unity, Empowerment

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.

Worker Type

Regular / Permanent

Group

Magna Mechatronics, Mirrors & Lighting