Coordinator, Development - CZ

Wilder Institute; Calgary; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Flexible benefits plan

RRSP matching

Discounts on food, beverage and merch

Job summary

Wilder Institute is seeking a Development Coordinator in Calgary to provide essential administrative support to the Chief Development & External Relations Officer and the Director of Development. The role emphasizes confidentiality, accuracy, and a proactive approach to department needs within a fundraising context.

Responsibilities include coordinating meetings, onboarding staff, managing volunteers, and assisting with donor hosting logistics and Tessitura records, while also supporting

Qualifications

• High school diploma or equivalent required.
• Certificate in administration or related fields is an asset.
• Experience with charities and fundraising teams is preferred.
• Strong written and oral communication skills for internal and external audiences.
• Confidentiality and attention to detail are essential.

Responsibilities

• Coordinate meetings and manage team admin tasks.
• Order office supplies and donor materials; support special projects.
• Oversee development volunteers and onboarding for new staff.
• Provide internal communications such as the department newsletter.
• Support the CDEO and DOD with calendar management, travel, and donor hosting logistics.
• Assist with moves management and Tessitura record-keeping when needed.

Skills

Microsoft Office Suite

Donor databases

Financial processes

Communication skills

Education

High school diploma

Administrative certificate

Tools

Tessitura database

Job description

Join our team at the Wilder Institute’s Calgary Zoo and provide support for critical functions within the Development team! Our team is seeking a permanent full-time Coorinator, Development whose responsibilities will include administrative support to the Chief Development & External Relations Officer (CDEO) and Director of Development (DOD), and handling of department administrative needs.

The Development Coordinator needs to maintain a high level of confidentiality, dependability, accuracy and attention to detail.

Our Purpose

We act for wildlife; saving species and inspiring people to join us.

Our Core Values

Drive impact, nurture connection, cultivate hope, and be bold.

What you will do:

Team Administration (approx. 30%)

• Coordination of meetings including team meetings, department meetings, special training sessions, and team planning meetings
• Ordering of office supplies, donor materials, and equipment as needed
• Coordination and delivery of tasks for special projects – mailings, event support, team scheduling for activities
• Oversee and provide guidance to development volunteers to help deliver department administrative projects
• Coordination of onboarding for new staff
• Coordination of team building activities including research, providing recommendations and organization of activities
• Become trained in key service delivery areas of Development in order to support key events, activities, or to provide coverage when needed
• Provide relationship management support as needed
• Develop and distribute the Development department's internal newsletter
• Coordinate and process internal and external requests for existing assets which may include tickets or merchandise exchanges with other departments or partner organizations

Support the Chief Development & External Relations Officer/Director of Development: (70%)

• Deliver effective and efficient administrative services to support the CDEO and DOD
• Supporting and organizing tasks, meetings, and special projects for the CDEO and DOD as needed
• Supporting moves management needs for the CDEO and DOD including booking of meetings, coordinating donor hosting logistics, and follow up record keeping in the Tessitura database
• On occasion provide assistance on special projects to the Executive Assistant to the President and CEO on an as-needed basis

Other duties and responsibilities as assigned.

What you will bring:

• Completion of a high school diploma or equivalent education is required
• At least 2 years of experience in administration or related work is required.
• Experience working with charities and fundraising teams
• A certificate in administration or other relevant fields is an asset
• Good understanding of the fund development process, as demonstrated by foundational familiarity with fundraising practices
• Excellent written and oral communication skills with the ability to engage internal and external audiences effectively and as needed by the situation.
• Excellent attention to detail to support coordination of tasks and projects for the development team.
• Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for their own actions.
• Aligns with and takes action to maintain high standard of confidentiality of donor and internal information
• Adjusts quickly and effectively to changing conditions and demands
• Looks for new and productive ways to make an impact, particularly when it comes to generating new ideas or processes as well as resolving problems as they occur
• Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback
• Strong knowledge in a variety of computer programs including Microsoft Office Suite
• Strong interpersonal skills, including the ability to communicate professionally, effectively and discreetly with colleagues, donors, volunteers and other zoo staff.
• Working knowledge of donor databases is an asset
• Working knowledge of financial processes is an asset

Working Conditions:

• Mostly desk work, some on-grounds mobility is required.
• Although primarily Monday to Friday, occasional evening and weekend work is required.
• Working collaboratively in an open concept office space; may have opportunity to work from home with approval from DOD.
• Access to reliable source of transportation is required.

The Wilder Institute’s Calgary Zoo is an outdoor facility and all staff working at the zoo must be comfortable working in a large variety of outdoor conditions. The Wilder Institute’s Calgary Zoo follows the advice of Environment Canada when responding to temperature and air quality issues.

What the Zoo Offers:

• Competitive compensation, vacation and flex days entitlement
• Flexible benefits plan, including a health spending account
• Employer matching RRSP program
• Discounts on food, beverage, and merchandise
• Participation in the Staff Pass Benefit plan
• A fun, rewarding work environment and the opportunity to work in a park full of wild animals

Are you ready to join one of Canada’s leaders in wildlife conservation? If this position suits your skills, experience and personal attributes, we want to talk to you.

Applicants must be legally entitled to work in Canada.

The Wilder Institute strives to cultivate a workplace in which everyone feels welcome and empowered to bring their authentic selves to work. As a conservation organization, we respect and value the diversity of all life and come together as individuals and teammates to achieve the organization’s mission and vision. We recognize the value of diversity, equity, and inclusion, and work to advance our culture to ensure diverse viewpoints are heard, and everyone has an equitable chance to succeed and thrive.

This position is an existing vacancy within our organization. The Wilder Institute uses basic knockout questions in application to support screening; applications are otherwise assessed and selected by real humans.

All candidates are thanked for their applications and advised that they will be contacted once applications have been reviewed, and a final decision has been made.