Coordinator

BGC South Coast BC; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A community service organization is seeking a Club Coordinator to oversee operations, manage programs, and ensure the safety of children and youth at the Club. The ideal candidate will have an undergraduate degree in recreation or social services and experience in program development and staff supervision. This role requires excellent communication and leadership skills, with a focus on supporting the local community.

Qualifications

• Minimum one year of experience developing programs for children and youth.
• Experience supervising, training, and evaluating staff and volunteers.
• Demonstrated ability to form relationships with community groups and parents.

Responsibilities

• Oversee day-to-day operations of the Club site.
• Develop and coordinate programs that meet community needs.
• Manage human resources including hiring, training, and evaluating staff.

Skills

Teamwork

Leadership

Communication

Problem-solving

Time management

Education

Undergraduate degree in recreation, social services, or related field

Certification in Childcare First Aid and CPR

Non-Violent Crisis Intervention (CPI) training

Job description

Summary of Responsibilities

Reporting to the Director of Clubs, the Club Coordinator is responsible for services, programs, administration, human resources functions, and facility management associated with Club operations. The coordinator keeps current on community needs, and implements, and develops new programs that respond to these needs. The coordinator also acts as the Site Safety Officer for their assigned Club and oversees the Site Safety Officer in other program sites under their supervision.

Job Duties

• Oversees the day-to-day operations of the assigned Club site(s) etc.
• Develops, implements, and coordinates child / youth and community program plans ensuring that the social / recreational needs of the children and families who visit the Club are met.
• Ensures that BGC’s program standards, guidelines, and policies are followed, and that programs align to BGC’S mission, vision, values, and strategic direction.
• Coordinates scheduling of Club staff and volunteers.
• Responsible for human resources in the Club, including interviewing, hiring, training, and evaluating staff, as well as resolving discipline and grievance issues with the support of the Director.
• Ensures that BGC’s operational procedures are followed, including purchasing, public relations, and branding, and reports any program, facility, or administrative needs to the Director.
• Develops and administers an assigned operating budget, assists the Director in keeping track of expenditures within the program budgets, and ensures that budget guidelines are followed.
• Assists with resource development initiatives including supporting donor recognition, providing information for stewardship, organizing activities, and delivering presentations to potential donors.
• Ensures that accurate program records, statistics, health and safety, and grant reporting information, etc. are compiled and submitted in a timely manner, and maintained with confidentiality in mind at all times.
• Ensures that all pertinent documents are complete, in line with current CARF accreditation standards, and that the information is communicated to the Director.
• Works as frontline staff as needed in areas of program activities, child / youth and community program development, relationship building with children, youth, and parents, and offers high quality customer service at all times.
• Oversees facility management by carrying out emergency procedures, ensuring that adequate equipment and supplies are maintained, monitoring safe work practices of all staff and participants, ensuring that the facility is clean and tidy at the end of each program session, and ensuring that the facility is locked, and the alarm set at the end of the day.
• Attends scheduled staff meetings and training sessions. Works as part of a team providing coverage, when necessary, at multiple facilities for short periods of time.
• Keeps informed and has a general awareness of all BGC programs and services, including use of communication tools such as email and intranet / webpage, etc.
• Keeps informed and up to date with names of key Board members and community volunteers, and in consultation with the Director, works to further the interests of the BGC Club movement through active participation in community activities.
• Other related duties as required.

Requirements

Clear Criminal Record Check (Vulnerable Sector).

An undergraduate degree in recreation, social services, child, and youth care, or equivalent (a diploma in recreational programming, child and youth care, or community service worker with two years of experience in supervision and program planning).

One year of experience developing and running programs for children and youth and supervising staff in a social recreational or similar environment.

Experience supervising, training, evaluating, and recognizing volunteers.

Ability to form relationships effectively with relevant community groups, BGC supporters, parents, and participants.

Demonstrated teamwork, leadership, and supervisory skills with the ability to problem solve and find resolutions to issues / conflict.

Excellent oral, written, facilitation, and interpersonal communication skills.

Proven time and general management skills.

Demonstrated ability to use a variety of computer software to generate and exchange information.

Childcare First Aid and CPR Certificate (must be obtained within 3 months).

Non-Violent Crisis Intervention (CPI) training (must be obtained within 3 months).

A class 4 drivers license is an asset.

This position is based on a work week. It is recognized that on occasion the coordinator may be required to work flexible or additional hours due to the demands of a particular activity or situation. It is expected that the weekly schedule will be adjusted accordingly (time off) to stay within the parameters of the work week.