Coordinateur(trice) des opérations audio - Audio Operations Coordinator

Gameloft Montreal; Montreal (administrative region); On-site; CAD 52,000 - 78,000; Full time

Job summary

Gameloft Montreal is seeking an Audio Operations Coordinator to keep the Audio Department running smoothly behind the scenes. You will ensure Creative Audio Directors and project teams always have timely paperwork and up-to-date documentation.

If you enjoy organizing chaos, coordinating approvals, and turning a messy shared space into a navigable system, this role suits you. You will help manage contracts, NDAs, and licensing paperwork while supporting cross-studio collaboration.

Qualifications

• Experience in a coordination/administrative or operations support role.
• Experience in game industry, entertainment, or creative production is a plus.
• Familiar with Jira, Confluence, SharePoint; calendar/scheduling tools.
• Comfortable with PO, invoices, approval processes and working with stakeholders.
• Clear, tactful written and spoken communication; able to follow up persistently.

Responsibilities

• Prepare, submit and follow up on purchase orders and invoices from vendor onboarding through to completion.
• Manage approval workflows, tracking each request until it clears.
• Act as liaison with Legal, Finance, Procurement and other stakeholders on contracts, NDAs, talent agreements and licensing paperwork.
• Maintain administrative best practices for the department: templates, naming, processes and record keeping.
• Own the upkeep of the department's knowledge spaces; keep Jira boards tidy and up to date.
• Coordinate meetings, agendas and follow-ups; capture decisions and actions.
• Support onboarding of new team members and external collaborators.

Skills

Fluent in English

Genuinely organized

Strong problem-solving

Clear communication

Reliable with confidential information

Team-support mindset

Tools

Jira

Confluence

SharePoint

Calendar scheduling tools

Job description

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Here at Gameloft, we create moments of happiness for our players all over the world through exciting gaming experiences. This is our mission, and it has been the same for over 25 years. We are the proud creators of Asphalt, Dungeon Hunter, Modern Combat, and over 200 other great games.

There is a game for everyone, and we are now expanding to cross-platform games on PC and consoles, with titles such as Disney Speedstorm and Disney Dreamlight Valley, to provide our players with even more amazing adventures.

With almost 3,000 passionate Gamelofters across the globe, we take great pride in our differences and draw on them to create games just as diverse as we are.

***

The Audio Department is looking for an Audio Operations Coordinator to keep the department running smoothly behind the scenes.

You will make sure that the Creative Audio Directors and the project teams they work with always have paperwork on time and there is never any missing information or out-of-date documentation.

If you like being the person who knows where everything is, who chases the approval before anyone notices it was missing, and who turns a messy shared space into something people can actually navigate, this role is for you.

What You Will Do

Administration and Paperwork

• Prepare, submit and follow up on purchase orders and invoices from vendor onboarding through to completion.
• Manage approval workflows, tracking each request until it clears.
• Act as the liaison with Legal, Finance, Procurement and other stakeholders on audio contracts, NDAs, talent agreements and licensing paperwork—collecting what is needed, routing it to the right people, and following up.
• Maintain administrative best practices for the department: clear templates, consistent naming, documented processes and reliable record keeping.

Chez Gameloft nous créons des moments de joie pour nos joueurs autour du monde à travers des expériences de jeux excitantes. C'est notre mission, et cela l'a été depuis plus de 25 ans.

Nous sommes les fiers créateurs d'Asphalt, Dungeon Hunter, Modern Combat et plus de 200 autres super jeux.

Il y a un jeu pour tous, et nous nous élargissons maintenant avec des jeux multi-plateforme sur PC et consoles, avec des jeux tels Disney Speedstorm et Disney Dreamlight Valley, pour offrir à nos joueurs de nouvelles aventures incroyables.

Avec près de 3,000 Gamelofteurs passionnés à travers le monde, nous sommes très fiers de nos différences et nous nous appuyons sur celles-ci pour créer des jeux aussi divers que nous le sommes.

***

Here at Gameloft, we create moments of happiness for our players all over the world through exciting gaming experiences. This is our mission, and it has been the same for over 25 years. We are the proud creators of Asphalt, Dungeon Hunter, Modern Combat, and over 200 other great games.

There is a game for everyone, and we are now expanding to cross-platform games on PC and consoles, with titles such as Disney Speedstorm and Disney Dreamlight Valley, to provide our players with even more amazing adventures.

With almost 3,000 passionate Gamelofters across the globe, we take great pride in our differences and draw on them to create games just as diverse as we are.

***

The Audio Department is looking for an Audio Operations Coordinator to keep the department running smoothly behind the scenes.

You will make sure that the Creative Audio Directors and the project teams they work with always have paperwork on time and there is never any missing information or out-of-date documentation.

If you like being the person who knows where everything is, who chases the approval before anyone notices it was missing, and who turns a messy shared space into something people can actually navigate, this role is for you.

What You Will Do

Administration and Paperwork

• Prepare, submit and follow up on purchase orders and invoices from vendor onboarding through to completion.
• Manage approval workflows, tracking each request until it clears.
• Act as the liaison with Legal, Finance, Procurement and other stakeholders on audio contracts, NDAs, talent agreements and licensing paperwork—collecting what is needed, routing it to the right people, and following up.
• Maintain administrative best practices for the department: clear templates, consistent naming, documented processes and reliable record keeping.

Keeping Our Information Centers In Shape

• Own the upkeep of the department's knowledge spaces so information is current, structured and quick to find.
• Act as the department's "Jira concierge": Keep boards, fields, labels and statuses tidy and consistent so reporting is reliable. You keep Jira healthy, but you do not create or assign the team's tasks.
• Keep the department roadmap up to date, including deadlines, milestones and schedule changes as projects evolve.
• Archive what is obsolete and flag what is missing, so the team is never working with old documentation.

Supporting the Creative Audio Directors and the Projects

• Provide day-to-day administrative and organizational support to the Creative Audio Directors.
• Gather and consolidate the information the audio team needs about our games—build versions, schedules, contacts, asset requirements, project specifics—and make it available in one reliable place.
• Coordinate meetings, agendas and follow-ups: Capture decisions and action items, then make sure they are recorded where people will find them.
• Serve as a first point of contact for routine audio requests from project teams, routing them to the right person and tracking them to closure.
• Support onboarding of new team members and external collaborators, providing the right access, documents and context.

• Experience in a coordination, administrative or operations support role—it is a plus if the experience is in the game industry, entertainment field or another creative production environment
• Comfortable with administrative and procurement processes (POs, invoices, approval chains) and working with various stakeholders
• Hands-on working knowledge of Jira, Confluence, SharePoint and calendar/scheduling tools
• Genuinely organized: You build systems that stay tidy after you set them up, and you spot the missing piece before it becomes a problem
• Strong problem-solving skills and real initiative—you identify what needs doing and move it forward without waiting to be asked
• Clear, tactful written and spoken communication, ensuring that you can follow up persistently without friction
• Reliable with confidential information, including contracts and talent agreements
• Fluent in English, both written and spoken
• Motivated by making other people effective, and comfortable in a support role

Atouts

• Familiarité avec les pipelines de développement de jeux et la manière dont l'audio y est intégré
• Compréhension de base de la terminologie de production audio et des livrables (pas besoin d'être sound designer)
• Expérience de soutien d'équipes réparties sur plusieurs studios, régions et fuseaux horaires

Nice To Have

• Familiarity with game development pipelines and how audio fits into them
• Basic understanding of audio production terminology and deliverables (you do not need to be a sound designer)
• Experience supporting teams spread across multiple studios, regions and time zones

Ce en quoi Gameloft croit :

Nous jouons le jeu pour un monde meilleur. En tant que leader dans l'industrie, nous voulons utiliser le pouvoir des jeux vidéos comme une force positive au changement.

En nous rejoignant, vous aurez une multitudes d'opportunités pour aider votre environnement, faire la différence et bâtir un monde plus inclusif.

Nous voulons que les Gamelofteurs se concentrent sur l'essentiel: créer du fun et des jeux de haute qualité dont ils pourront être fiers de les partager avec les joueurs du monde entier.

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What Gameloft believes in:

We play the good game for a better world. As a leader in the industry, we want to use the power of video games as a force for positive change.

If you join us, you’ll have plenty of opportunities to help the environment, make a difference in communities and build a more inclusive world.

We want our Gamelofters to focus on what matters: creating fun and high-quality games they’ll be proud to share with our players around the world.