Conveyancing Administrator

Kidston Helm Ross Lawyers; Vernon; On-site; CAD 40,000 - 50,000; Full time

Job summary

A full-service law firm in Vernon is seeking a full-time Conveyancing Administrator to support their team. This in-office role requires attention to detail and effective collaboration with conveyancers and lawyers. Responsibilities include managing the signing process, organizing transaction runs, and providing administrative support. Ideal candidates will have experience in Real Estate or Conveyancing administration and possess strong organizational and customer service skills. The firm offers a competitive salary and flexible paid time off.

Benefits

Flexible time off, including three weeks of vacation

Health benefits, including medical and dental coverage

Continuing education opportunities

Hybrid work environment

Sponsored firm social events

Qualifications

• Experience in Real Estate or Conveyancing administration is an asset.
• Ability to handle confidential information professionally.
• Strong ability to adapt to changing priorities and high-volume work.

Responsibilities

• Support remote conveyancer and assist with signing packages.
• Scan documents and obtain signatures from lawyers.
• Complete real estate transaction runs and maintain filing.

Skills

Attention to detail

Customer service skills

Organizational skills

Problem-solving mindset

Job description

We respectfully acknowledge that we live and work on the traditional, unceded territory of the Okanagan Syilx People.

We’re looking for an experienced Conveyancing Administrator to join our Kidston team. This is a full-time position to join our growing team. This position is an office position and cannot work remote.

Kidston Helm Ross Lawyers is a full-service law firm specializing in personal injury, estate litigation, insurance disputes, employment law, real estate and business law, and First Nations law. Kidston Helm Ross Lawyers is a leader in legal services in the Okanagan Valley. The lawyers of Kidston Helm Ross and our support staff bring honesty, trust, and respect to every interaction with our clients and to one another.

As a Conveyancing Administrator, you will work closely with our team of Conveyancers and Lawyers. We are looking for a detailed oriented person, who thrives in a busy environment and is a team player.

THE OPPORTUNITY:

• Support our remote conveyancer
• Printing and putting together signing packages
• Scanning documents
• Obtaining signatures from Lawyers
• Complete real estate transaction runs
• Maintain databases, maintain filing, word processing, data entry
• Handle conveyancing administrative assistant tasks
• Handle inquiries phone and email pertaining to real estate transactions.
• File and scan documents for archive purposes as needed
• Process deal completion and payouts.
• Receipt and cut cheques
• Open new files

THE EXPERIENCE YOU BRING:

• Previous administration experience in a Real Estate or Conveyancing department an assets
• Highly reliable and possesses professional demeanor
• Exhibit attention to detail and is committed to producing accurate and high-quality work
• Ability to organize, prioritize work and meet deadlines with a high degree of personal initiative
• Must be able to handle confidential information in an ethical and professional manner
• Ability to work efficiently as a part of a team as well as independently
• Strong customer service and relationship building skills
• Readily adapt to changing priorities and effectively work in a changing, high-volume work environment
• Possess problem solving skills with a proactive mindset

THE PROCESS:

• The interview process includes:
• Remote 30-minute phone interview with Laurel Swan (she/her), HR Advisor.
• In person or remote 60-minute video interview with Laurel Swan (she/her), Robert Ross (he/him) , Managing Partner, and lawyers from the solicitors team
• Conduct reference and security checks.
• Offer.

Salary Range:$40,000-$50,000

Start Date:Flexible

Perks at The Kidston Helm Ross Lawyers:

• Flexible time off including three weeks of vacation, sick days, and additional flex time throughout the year – all paid!
• Health benefits including medical coverage, dental coverage, and a health spending account including mental health.
• Continuing education opportunities.
• A hybrid work environment.
• Sponsored firm social events

Kidston Helm Ross Lawyers is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, the hiring managers and team members will not respond to any personal messages regarding this role or other opportunities.

We do not use fancy tech to search through resumes at Kidston Helm Ross; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. We look forward to seeing your application!

To apply, please submit your application via the application link.

ACCOMODATIONS:

Kidston Helm Ross is proud to be an equal-opportunity employer committed to fostering an equitable, inclusive, and accessible workplace for all. We believe that candidates with disabilities have the right to accessible accommodations throughout the hiring process. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don’t hesitate to reach out! We encourage applications from all qualified candidates, including those with disabilities. If you require any accommodations, please email hr @ kidston.ca and we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

INCLUSIVITY AT KIDSTON HELM ROSS:

Kidston Helm Ross is committed to building a transparent environment where everyone feels heard, welcomed, and included. We believe Diversity, Inclusion, & Belonging are fundamental in our vision to create a better and more inclusive future. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.