Contracts Coordinator/ ACSO

SmartRecruiters, Inc.; Ottawa; On-site; CAD 56,000 - 70,000; Full time

Benefits offered by this job

Profit Sharing

Comprehensive Benefits

Job summary

ADGA is seeking a Contracts Coordinator on a maternity leave coverage basis in Ottawa. The role includes drafting, amending, and managing consulting agreements, maintaining a consultant register, and coordinating onboarding/offboarding.

It also covers creating records in Salesforce and supporting the Commercial Team with contract administration. The position requires 1–5 years of contract experience, proficiency in MS Office, and the ability to read and analyze contracts; on-site presence 2–3

Qualifications

• University degree or diploma in law, business, criminology, or politics.
• 1–5 years of contracts experience (P1-P2 level).
• Proficiency in MS Office; Excel, Word, PowerPoint.
• Salesforce PSA experience is a plus.
• Ability to read, interpret, and analyze contracts.
• Strong organizational skills.

Responsibilities

• Draft, amend, and terminate Consulting Agreements.
• Manage contract renewals and consultants register.
• Coordinate onboarding/offboarding of consultants.
• Maintain contract records in Salesforce.
• Process contract amendments and related tasks.
• Draft NDAs and teaming agreements.
• Provide support to Commercial Team.
• Handle security clearance tasks with ACSO.

Skills

MS Office

Excel

Word

PowerPoint

Salesforce PSA

Reading contracts

Organized

Education

University degree

Law Clerk diploma

Paralegal Diploma

Tools

Salesforce PSA

Job description

• Compensation: CAD 56,340 - CAD 70,000 - yearly

Job Description

REF: #001

This position is being offered as a temporary maternity leave coverage role. There is potential for the position to become permanent following the maternity leave period, subject to business needs and organizational requirements.

Key Responsibility: Contracts Coordinator

• Draft, amend, and terminate Consulting Agreements
• Review amendments and tasks related to existing contracts to extract information required for Consulting Agreements
• Maintain and manage a register of consultants, including tracking contract renewals
• Coordinate the onboarding and offboarding of consultants
• Create, maintain, and update contract records in Salesforce
• Process contract amendments in a timely and accurate manner
• Draft NDAs and Teaming Agreements on existing template
• Provide general support to other members of the Commercial Team, as required
• Perform contract administration tasks not covered by other administrative functions
• Other tasks, as required

Key Responsibility: ACSO (Shared tasks with CSO)

• Manage Security Inbox
• Inquiries from internal employees/contractors
• Responses from PSPC (status updates, clearance inquiries, etc.)
• Process awarded clearances
• Process VCR approvals
• Manage Security Queue in Salesforce
  • Clearance verifications, assigned clearances, etc.
  • VCR’s to submit (domestic and international)
• OLISS responsibilities (assigning/reviewing/submitting clearance applications)
• Expiring/ Renewing Clearances: Obtaining confirmation details from managers, assign/submit/track progress in SF
• Termination: Obtain confirmation that clearances can be terminated, go into OLISS and terminate each individually, updating SF.
• Pending clearances: Reach out to PSPC for status updates on all clearances pending outside of a typical timeframe

Qualifications

• University degree in relevant area (law, business, criminology, political science etc.), Law Clerk or Paralegal Diploma
• 1-5 years of work experience in contracts (P1-P2 level)
• Proficiency in the MS Office suite, primarily Excel, Word and PowerPoint
• Knowledge and experience in the use of Salesforce PSA would be an asset
• Ability to read, interpret and analyze contracts
• Well organized

Additional Information

• Must be eligible to obtain and maintain a Government of Canada Secret level security clearance.
• Must be available to work onsite in the Ottawa area 2–3 days per week.

If you require accommodations during any stage of the application or interview process, please let us know. We are happy to work with you to meet your needs.

*Our recruitment systems include artificial intelligence–enabled tools; however, AI is not used to screen, evaluate, or make decisions about applicants for this role.

*Unless otherwise stated, all job postings reflect a current vacancy at the time of publication.

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

Belong@ADGA

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.

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