Contracts and Proposal Specialist

Industrial Commercial Supplies; Saint John; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing supply company in Saint John, New Brunswick, is seeking a detail-oriented Contracts and Proposal Specialist. You will manage proposal development, coordinate contract reviews, and ensure compliance. The ideal candidate should have a bachelor's degree, 2+ years of experience, and strong writing and analytical skills. Join a team dedicated to operational excellence and business growth.

Qualifications

• 2+ years of experience in contracts administration, proposal writing, or procurement.

Responsibilities

• Coordinate preparation of contract and bid documents.
• Collaborate with sales to ensure proposal accuracy.
• Review contract terms for alignment with policies.
• Maintain a library of proposal templates and contract clauses.
• Track proposal outcomes for insights on win rates.
• Support vendor registration and compliance documentation.

Skills

Strong writing skills

Analytical skills

Project management skills

Education

Bachelor’s degree in Business, Communications, or a related field

Tools

Microsoft Office suite

Job description

Overview

We are seeking a detail-oriented and strategic Contracts and Proposal Specialist to join our team. This role is responsible for managing the end-to-end proposal development process, coordinating contract reviews, and ensuring compliance with customer requirements and internal policies. The ideal candidate will bring strong writing, analytical, and project management skills to support business growth and operational excellence.

Responsibilities

• Coordinate preparation of contract and bid documents.
• Collaborate with sales, to gather input and ensure proposal accuracy.
• Review contract terms, ensuring alignment with ICS policies and risk tolerance.
• Maintain a library of proposal templates, and contract clauses.
• Track proposal outcomes and provide insights to improve win rates and response quality.
• Support vendor registration and compliance documentation for key accounts.

Qualifications

• Bachelor’s degree in Business, Communications, or a related field.
• 2+ years of experience in contracts administration, proposal writing, or procurement.
• Strong analytical and written skills
• Experience using Microsoft Office suite