Contracts Administrator (Contract) - Calgary

Trans Mountain; Calgary; On-site; CAD 70,000 - 110,000; Full time

Job summary

Trans Mountain Corporation is seeking a Contracts Administrator (Contract) to provide contract administration and coordination support for Major Projects. The role reports to the Director of Supply Chain Management, Major Projects, and collaborates with multiple teams to ensure compliant and timely contract execution.

The ideal candidate will have a post-secondary education in Supply Chain Management and at least 3 years of related experience, with strong communication and organizational skills

Qualifications

• Post-secondary education in Supply Chain Management or related discipline.
• Minimum of 3 years of related experience.
• Experience with external stakeholders and conflict resolution.
• General Oil and Gas knowledge with Pipelines and Terminals.
• Familiar with industry standards.
• Proven ability to deliver high-quality work and manage priorities.
• Ability to work with diverse colleagues and stakeholders.
• Effective communication, clear and professional.
• Strong organizational skills and attention to detail.
• Commitment to inclusive practices and collaborative culture.

Responsibilities

• Provide contract administration and coordination support for major contract deliverables across Major Projects.
• Support Senior Contract Specialists by managing documentation, records, schedules, and post-award activities.
• Maintain procurement and contract files, ensuring auditable records.
• Assist with RFP and contract document control, bidder clarifications, and evaluation records.
• Support contract implementation, including set-up, tracking, and payments.
• Track compliance, handover materials, and governance across multiple contracts.
• Collaborate with Supply Chain, Project Management, Engineering, Legal, Finance, Indigenous Relations and others to ensure compliant execution.

Skills

Stakeholder management

Conflict resolution

Communication skills

Organization

Cross-functional collaboration

Education

Post-secondary education in Supply Chain Management

Job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the‑art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world‑class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long‑term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled‑worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Procurement

Reports to: Director, Supply Chain Management, Major Projects

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In‑office

Trans Mountain is seeking a collaborative, motivated, and values‑driven individual to join our dynamic team as a Contracts Administrator (Contract). This position will provide contract administration and coordination support for Supply Chain Management major contract deliverables across Trans Mountain’s Major Projects portfolio. The successful candidate will support up to two Senior Contract Specialists by helping manage contract documentation, procurement records, schedules, communications, approvals, and post‑award administration activities.

Key Responsibilities

• Provide contract administration and coordination support for major contract deliverables across Trans Mountain’s Major Projects portfolio.
• Support up to two Senior Contract Specialists by managing contract documentation, procurement records, schedules, communications, approvals, and post‑award administration activities.
• Maintain procurement and contract files, track deliverables and action items, and ensure records are complete, organized, auditable, and defensible.
• Support RFP and contract document control, coordinate bidder clarifications, and compile evaluation, negotiation, and award recommendation records.
• Assist with contract implementation and administration activities, including contract set‑up, correspondence tracking, invoice and payment support, change management documentation, reporting requirements, and meeting records.
• Track compliance requirements, handover materials, and commercial issues to support schedule discipline, documentation quality, and governance compliance across multiple major contract packages.
• Work collaboratively with Supply Chain, Project Management, Engineering, Legal, Finance, Indigenous Relations, and other stakeholders to support efficient and consistent contract execution in accordance with Trans Mountain’s standards, policies, and governance requirements.

Qualifications And Professional Experience

• Post‑secondary education in Supply Chain Management or related discipline.
• Minimum of 3 years of related experience.
• Experience in working with external stakeholders and conflict resolution.
• General Oil and Gas product knowledge with Pipelines and Terminals.
• Familiar with industry standards.
• A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel as required.
• May need to provide support outside of regular business hours and/or on the weekend.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.