Contract Management Intern

Hitachi Rail; Toronto; Hybrid; CAD 32,000 - 41,000; Full time

Job summary

Hitachi Rail in Toronto is seeking a Contract Management Intern to support the Legal, Contracts and Compliance Department. The role provides practical experience in contract administration, research, document management, and compliance for students pursuing Law, Business, Public Administration, or related fields.

The intern will assist with contract preparation, lifecycle tracking, and cross-functional collaboration with Procurement, Finance, Sales and Bids.

Qualifications

• Currently enrolled in a post-secondary program in Law, Business Administration, Public Administration, Commerce, or related field.
• Completion of coursework related to contracts or business studies is considered an asset.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office and basic AI tools usage.

Responsibilities

• Assist with the preparation, review, formatting, and organization of contracts and legal documents.
• Support contract lifecycle processes: tracking, execution, amendments, and archiving.
• Maintain contract databases and document repositories to ensure records are accurate.
• Assist contract managers with day-to-day contract management activities.
• Attend project meetings.
• Cross-functional liaison with Procurement, Finance, Sales and Bids to gather information for contracts and reviews.
• Respond to routine inquiries regarding contracts, processes, and document status.

Skills

Attention to detail

Organizational skills

Written & verbal communication

Task management

Research & analysis

Microsoft Office

AI tools (CoPilot, ChatGPT, Gemini)

CLM tools

Time management

Team collaboration

Customer service orientation

Adaptability

Education

Post-secondary enrollment in Law/Business/Public Administration/Commerce

Tools

Document management systems

Contract lifecycle management (CLM) tools

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description

The Contract Management Intern will support the Legal, Contracts and Compliance Department by assisting with contract administration, legal research, document management, compliance activities, and operational projects. This role offers an excellent opportunity for a student pursuing a degree in Law, Business, Public Administration, or a related field to gain practical experience in providing commercial contract management support and develop an understanding of contract lifecycle management and corporate legal processes.

Key Accountabilities

Contract Management Support

• Assist with the preparation, review, formatting, and organization of contracts and legal documents.
• Support the contract lifecycle process, including tracking, execution, amendments, and archiving.
• Maintain contract databases and document repositories to ensure records are accurate and up to date.
• Assist contract managers with day-to-day contract management activities.
• Attend project meetings.

Compliance & Risk Management

• Support compliance initiatives by reviewing and organizing policies, procedures, and training materials.
• Assist with due diligence reviews as needed.
• Help track legal and regulatory developments that may impact the organization.

Administrative & Operational Support

• Organize and maintain electronic and physical legal files.
• Assist with preparing standard legal templates and forms.
• Support the coordination of document execution and signature processes.
• Participate in special projects aimed at improving legal operations and contract management processes including Artificial Intelligence initiatives for the department.

Cross-Functional Collaboration

• Liaise with internal stakeholders across Procurement, Finance, Sales and Bids teams to obtain information required for contracts and legal reviews.
• Assist with responding to routine inquiries regarding contracts, processes, and document status.

Key Requirements

• Currently must be enrolled in a post-secondary program in Law, Business Administration, Public Administration, Commerce, or a related field.
• Completion of coursework related to contracts, business studies is considered an asset.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong research and analytical capabilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using AI tools such as CoPilot, ChatGBT, Gemini.
• Experience with document management systems or contract lifecycle management (CLM) tools is an asset.
• Ability to handle confidential and sensitive information with discretion.
• Professionalism and integrity.
• Critical thinking and problem-solving.
• Time management and prioritization.
• Collaboration and teamwork.Customer service orientation.
• Adaptability and willingness to learn.

Job Title: Contract Management Intern

Rail Pass Type: Internship (Hybrid)

Toronto Location: 100 Consilium Place, Scarborough, ON M1H 3E3

Work hours/week: 40

Pay Details: $23-$30 CAD hourly

Term: January 4th, 2027 to July 2nd, 2027 (With a possibility of extension)

The company provides the following compensation range that it believes in good faith it might pay and/or offer for this position. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.

At Hitachi Rail, there is a place for everyone.

We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.