Contract Administrator - Construction

Gannett Fleming; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading engineering firm is seeking a Contract Administrator for their team in Ottawa. This role involves ensuring compliance with contract specifications during construction activities. The ideal candidate will have a minimum of 7 years of relevant experience and hold a P.Eng or C.E.T. certification. Responsibilities include preparing payment certificates, reviewing contractor submissions, and managing changes on fast-moving projects. A hybrid work model is offered, along with comprehensive benefits and professional development opportunities.

Benefits

Comprehensive benefits package

Tuition reimbursement

Professional development support

Competitive paid-time-off (PTO)

Qualifications

• P.Eng or C.E.T. certification is required.
• A minimum of 7 years of experience in Contract Administration and Inspections.
• In-depth knowledge of OPSD/OPSS standards and construction staging is necessary.

Responsibilities

• Ensure adherence to contract specifications during construction.
• Prepare monthly progress payment certificates.
• Coordinate with material testing firms for approvals.

Skills

P.Eng or C.E.T.

Minimum 7 years of relevant experience

In-depth knowledge of OPSD/OPSS standards

Good understanding of Occupation H&S Act

Proficient in Builterra platform

Engineering communication skills

Education

Relevant degree or certification

Tools

Builterra platform

Job description

GFT is seeking a Contract Administrator to join our Construction Services Group in Ottawa! This role follows a hybrid work model, requiring regular attendance at our Ottawa office.

Construction Services

At GFT, we’re not just engineering the future; we’re meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards.

What you'll be challenged to do:

The Contract Administrator is a key hire to our Ottawa team and will help build out a team around them. The Contract Administrator is responsible for ensuring construction and rehabilitation activities adhere to contract specifications, standards, and client expectations.

In the capacity, you will be responsible for the following:

• Perform Contract Administration duties throughout all the phases of construction and rehabilitation ensuring adherence to contract specifications.
• Act as the owner’s representative during construction with assistance from design engineer/s and field inspectors.
• Prepare monthly progress payment certificates and issue Change Orders.
• Review Contractor’s submissions including but not limited to; traffic control plans (in light of OTM Book 7), shop drawings, schedule, paving and concrete pour plans, watermain commissioning plan etc.
• Coordinate with material testing firm to ensure all mix designs and specified materials are approved in advance of construction.
• Chair pre-construction, pre-pave, pre-concrete pour meetings
• Review and respond to contractor’s RFIs
• Must be able to manage change on a fast-moving project and where necessary and achieve resolution in a timely manner.
• Be a team player and comfortable with partnering principles and best practice.
• Issue Certificate of Substantial Performance per Construction Act.
• Develop necessary contractual responses in a timely manner with a goal of positioning the owner as a pro-active leader rather than reactive responder.
• Train junior staff in inspections and contract administration
• Occasional site visits to support site inspections.

What you will bring to our firm:

• P.Eng or C.E.T.
• Minimum 7 years of relevant experience in Contract Administration and Inspections. Design experience is a strong asset.
• In-depth knowledge of OPSD/OPSS standards and construction staging.
• Good understanding of Occupation H&S Act, the Construction Act, OPSS MUNI 100 General Conditions and Ontario Regulation 406/1excess soil management.
• Proficient in the use of Builterra platform (Dailies, Progress Payment, Tendering)
• Eng communication, documentation, and coordination skills
• Recognized as eligible or active under MTO RAQS is a strong asset.

Compensation:

The salary range for this position is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life.

We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together, we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Toronto, Ontario

Sponsorship for Canadian Work authorization is not available for this position.

No relocation assistance will be provided for this position.

Local candidates will be given preference.

Employment Status: Full-Time

Salary dependent upon experience and geographic location

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