Contract Administrator

Arcadis; Toronto; On-site; CAD 78,000 - 117,000; Full time

Job summary

A global engineering consultancy in Toronto is looking for a Contract Administrator to manage contract processes for Advanced Traffic Management System projects. The ideal candidate has 10+ years of contract administration experience, particularly with the Ministry of Transportation, and stellar communication skills. This full-time position offers a salary range of $78,000 - $117,000, with opportunities for career growth in a supportive environment.

Qualifications

• Minimum of 10 years of experience in contract administration.
• Familiarity with legal and regulatory requirements in Ontario.
• Proven experience across various project types and delivery methods.

Responsibilities

• Oversee all aspects of the contract administration process for ATMS projects.
• Act as the primary on-site liaison between clients, owners, contractors, and project managers.
• Monitor and process closeout submittals and support the project team.

Skills

Excellent communication and coordination skills with stakeholders

Strong ability to resolve construction issues and negotiate contract terms

Knowledge of construction best practices, equipment, materials, and quality assurance techniques

Education

Postgraduate education in civil or electrical engineering

Construction management or project management qualification

Job description

Description

Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people in over 70 countries dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds working together we can solve the world’s most complex challenges and deliver more impact collectively.

Role Description

Arcadis is seeking a highly organized and detail-oriented Contract Administrator to join our Advanced Traffic Management System (ATMS) team in Toronto. The ideal candidate will have a proven track record in contract administration specifically for Ministry of Transportation (MTO) and ATMS projects. MTO RAQS certification or eligibility for certification is required.

This role sits in our Mobility Global Business Area (GBA). We partner with clients across the globe to design thriving and connected cities and communities that enable opportunity for all and keep the world moving. Climate change, urbanization, and digitization trends require today’s mobility projects and systems to address an evolving set of demands from the world’s growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies and optimize the mobility of people and goods.

Role Accountabilities

In this role you will oversee all aspects of the contract administration process for ATMS projects, ensuring that all deliverables are provided promptly and accurately. You will maintain strict compliance with company policies as well as all relevant legal and regulatory requirements, demonstrating your expertise in contract management for MTO projects. A significant part of your responsibilities will involve preparing and managing a variety of contract documents, including site review reports, deficiency reports, site instructions, and change orders.

You will act as the primary on-site liaison between clients, owners, contractors, and project managers, facilitating clear communication and effective coordination throughout the project. At this capacity you will coordinate revisions to contract documents, provide informed recommendations, and consult with clients or owners on project-related issues. Conducting regular site reviews will be a key aspect, ensuring strict adherence to contract documents and local building codes and maintaining a substantial on‑site presence through periodic QA/QC visits.

Additionally you will monitor and process closeout submittals as well as support the project team in managing field changes and negotiating contractual matters as they arise. You will be responsible for resolving construction issues promptly and efficiently, processing and responding to Requests for Information and submittals, and assisting clients with constructability reviews and scope changes during construction. Your proactive approach will ensure that client expectations are consistently met while you provide expert guidance on all aspects of project delivery.

Qualifications & Experience

• Postgraduate education in civil or electrical engineering, construction management, or project management
• Minimum of 10 years of experience in contract administration, with experience on ATMS projects considered an asset
• Excellent communication and coordination skills with stakeholders
• Strong ability to resolve construction issues and negotiate contract terms
• Familiarity with legal and regulatory requirements in Ontario
• Proven experience across various project types and delivery methods
• Solid technical understanding of construction contracts and constructability considerations
• Knowledge of construction best practices, equipment, materials, and quality assurance techniques
• Ability to establish effective working relationships in a team environment
• Flexible to work from home, in the office, or on project sites as required

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyone’s contribution matters. It’s why we are pioneering a skills‑based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work and, no matter what role you’re in, you’ll help deliver sustainable solutions for a more prosperous planet. Make your mark on your career, your colleagues, your clients, your life, and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. We are dedicated to a policy of non‑discrimination in employment on any basis, including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $78,000 - $117,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors such as location, skills, experience, and qualification for the role.

Employment Details

Employment Type: Full‑Time

Department / Functional Area: Civil Engineering

Vacancy: 1

Monthly Salary: $78,000 - $117,000