Contract Administrator

Team Construction; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading construction firm in Toronto is seeking a Contract Administrator to manage and oversee contract obligations. The successful candidate will coordinate with multiple departments, provide contractual support, and ensure compliance with contract requirements. A Bachelor's degree in a relevant field and over 5 years of experience in construction contract administration are essential. This position offers a dynamic work environment within major projects.

Qualifications

• 5+ years of experience in contract administration or management within the construction industry.
• Strong understanding of contract terms, conditions, and legal requirements.
• Experience with change management principles.

Responsibilities

• Oversee construction contract obligations with clients.
• Coordinate with various departments to ensure contract fulfillment.
• Draft timely and accurate contractual correspondence.

Skills

Contract administration

Communication skills

Detail-oriented

Risk identification

Microsoft Office proficiency

Education

Bachelor's degree in Construction Management, Business Administration, Law, or related field

Job description

Job Description

Reporting to the Contract and Claims Specialist, the Contract Administrator shall be responsible for but not limited to the following.

Role and General Responsibilities

• Overseeing different topics of the Construction Contract obligation with the Client, as well as the interface obligations of the Civil Joint Venture with Systems partner, and with Operation and Maintenance partner, as required.
• Coordinating with different departments, such as design, interface, and construction, to ensure seamless execution and fulfillment of contractual obligations.
• Participating actively in processes that enable early notification of delay events, claims or disputes.
• Providing contractual input for the Variations assessments.
• Providing support by assessing the impact of the claim and providing data to support and defend the Joint Venture position.
• Ensuring, with the rest of the team, compliance with contract requirements and contract management‑related matters
• Providing contractual support to the interfaces team when clarification on the scope split with other partners or stakeholders is required.
• Provides technical expertise to support the negotiations of major / complex subcontracts.
• Accountable for ensuring Civil Joint Venture delivers and executes in accordance with terms of their obligations and scope of work.
• Drafting timely and accurate contractual correspondence.
• Keeping a record of important correspondence and events of the project (to track and record the timeline of the main topics / events).
• Maintain organized and detailed records of all contract‑related communications, changes, and agreements.
• Ensuring that Indicators related to Contract Management team are updated.
• Providing input and reviewing the monthly Works Report as needed.

Qualifications & Skills

• Bachelor’s degree in Construction Management, Business Administration, Law, or a related field.
• Proven experience (5+ years) in contract administration or management within the construction industry – major projects.
• Strong understanding of contract terms, conditions, and legal requirements.
• Experience and knowledge of change management principles, methodologies, and tools.
• Excellent communication (oral and written English) skills are essential.
• Detail‑oriented with a focus on accuracy and completeness, and ability to notice errors.
• Ability to identify potential issues and risks
• Proficiency in Microsoft Office software (Word, Excel, Outlook, Teams, PowerPoint).

Nice to have

• Proactive and detail‑oriented
• Good interpersonal and communication skills along with the ability to establish a high degree of credibility with staff and clients.
• Experience with Construction project in Canada
• Experience in Joint‑Venture environment
• Knowledge of Canadian construction laws, regulations.